Administrative Lab Coordinator

Employer
Harvard University, Faculty of Arts & Sciences
Location
Massachusetts, United States
Salary
Salary Not Specified
Posted Date
Feb 10, 2022

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Position Type
Administrative, Academic Affairs, Other Academic Affairs, Research Administration, Business & Administrative Affairs, Business & Administrative Support
Employment Level
Administrative
Employment Type
Full Time
Job Summary

The Department of Molecular and Cellular Biology seeks an Administrative Lab Coordinator to ensure the efficient and effective day-to-day management of the activities of the faculty, research team and lab operations of two to three active research labs within the department. This position reports directly to the Associate Director of Faculty Services with a dotted line report to the faculty member(s), and will work closely with researchers within the lab.

Auto req ID

56594BR

Job Code

403134 Coordinator I

Location

USA - MA - Cambridge

Business Title

Administrative Lab Coordinator

Sub-Unit

------------

Salary Grade

054

Time Status

Full-time

Union

55 - Hvd Union Cler & Tech Workers

Basic Qualifications

A minimum of two years of experience. A combination of education, business training and internships will count towards experience.

Additional Qualifications and Skills

Bachelor's Degree is preferred. Experience providing executive-level assistance and coordination in a research or academic setting is preferred. Excellent interpersonal and communication (oral and written) skills, office organization, and competency using current technologies and software. Ability to prioritize work in an environment with multiple and conflicting interests. Ability to work independently with minimal supervision. Ability to handle complex and confidential information with discretion. Must be a proactive self-starter with an interest in taking care of the smallest details. Must be able to work as a positive member of a team.

Additional Information

MCB recognizes that the work of equity is always ongoing, and that there will always be room for improvement. We are looking for people to join our community who want to be part of that effort. We value the fundamental importance of a diverse community where everyone, regardless of background, ability, or identity, is appreciated for being themselves.

All formal written offers will be made by FAS HR.

Commitment to Equity, Diversity, Inclusion, and Belonging :

Harvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.

Department

Molecular and Cellular Biology

Pre-Employment Screening

Identity

Schedule

35 Hours per week

Job Function

General Administration

Position Description

Provide high-level administrative and logistical support to multiple faculty members and their very active and complex laboratories in the Department of Molecular and Cellular Biology. Manage calendars; research and assemble briefing information for meetings, prepare meeting summaries and related materials; facilitate teleconferencing as needed. Draft, edit, and process a wide variety of written material including course materials, correspondence, manuscripts, CVs, bibliographies and communications for faculty members; triage requests and inquiries and respond to routine inquiries on behalf of faculty. Initiate new appointments and hires on behalf of the labs and coordinate these with department administration; manage onboarding process for new lab members. Develop and maintain methods for organization of information including files, databases and other systems. Create systematic process for tracking correspondence and status of requests and responses. Responsible for coordinating an extensive and ongoing international and domestic travel schedule including planning all travel-related activities, conducting necessary research, providing documentation, and creating detailed itineraries. Manage all financial transactions including reimbursements, corporate cards expenditures, purchasing, etc. Interface with vendors for equipment, supplies, quotes and service contacts. Provide administrative support in preparation of sponsored research grant proposals and progress reports. Maintain information on lab websites/webpages. Assist with special projects and/or committee service. Partner with members of the MCB core staff to coordinate administrative activities and promote efficient operations and communication.

School/Unit

Faculty of Arts and Sciences

EEO Statement

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.

Working Conditions

This position offers hybrid remote/in person work flexibility. There is an expectation that employees be able to work in person in Cambridge, MA. Employees with the capability to work from home may do so in any of the states that Harvard University supports for payroll purposes (MA, CT, RI, ME, NH, VT, NY, MD, CA).

The University requires all Harvard community members to be fully vaccinated against COVID-19 and remain up to date with COVID-19 vaccine boosters, as detailed in Harvard’s Vaccine & Booster Requirements . Individuals may claim exemption from the vaccine requirement for medical or religious reasons. More information regarding the University’s COVID vaccination requirement, exemptions, and verification of vaccination status may be found at the University’s “COVID-19 Vaccine Information” webpage: http://www.harvard.edu/coronavirus/covid-19-vaccine-information/ .

Commitment to Equity, Diversity, Inclusion, and Belonging

Harvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.

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