FMD Administrative Assistant

Summary

VCU Facilities Management is seeking to hire a student worker Administrative Assistant.

Among the responsibilities are:

• Individual will serve as department receptionist (backup), answering multiple lines promptly, handling all mail pick-up and deliveries
• Requires access to RealSource and Banner Finance for creating purchase orders and receiving invoices; therefore, successful completion of the required training will be needed
• Will assist, create, and handle mass mailings, order supplies, maintain office equipment, and maintain files for the office
• Responsible for conference room calendar and will be the back up scheduler for the Associate Vice President for FMD and the Director of Staff Operations
• Prepare equipment for conference room meetings when requested
• Provide great customer service when visitors enter the suite and also incoming/outgoing phone calls
• Deliver documents throughout the VCU campus
• May sometimes be called to fill in and assist other departments within Facilities Management and Administration when needed
• Assistance in organizing events that may require reserving space, coordinating IT support, and catering

Minimum Hiring Standards

• Must have excellent communication skills, typing, and filing skills
• Experience using Microsoft Word and Excel
• Experience using an email system; preferably Google Mail
• Ability to operate general office equipment
• Must be able to work under pressure or fast paced at times
• Able to meet deadlines when necessary
• Demonstrated experience working in and fostering a diverse faculty, staff, and student environment or commitment to do so as a staff member at VCU

Days/Hours: M-F, schedule between the hours of 8am-5pm, fewer than 29 hours per week on average

Position Type: Student Worker position

Closing Date: March 3, 2023


Salary Range: $13/hr - $15/hr



Position Details:

Department:
Employment Type: SW - Student Worker
Restricted Status: No
FTE: .5
Exemption Status: Non-Exempt