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FMD Administrative Assistant

Virginia Commonwealth University
Virginia, United States
Salary Not Specified
Posted Date
Jan 28, 2022

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Position Type
Administrative, Academic Affairs, Academic Administration, Business & Administrative Affairs, Business & Administrative Support, Other Business & Administrative Affairs, Facilities Management & Physical Plant, Conference & Special Event Administration
Employment Level
Employment Type
Full Time
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VCU Facilities Management is seeking to hire an FMD Administrative Assistant.

Among the responsibilities are:
  • Individual will serve as department receptionist (backup), answering multiple lines promptly, handling all mail pick-up and deliveries
  • Requires access to RealSource and Banner Finance for creating purchase orders and receiving invoices; therefore, successful completion of the required training will be needed
  • Will assist, create, and handle mass mailings, order supplies, maintain office equipment, and maintain files for the office
  • Responsible for conference room calendar and will be the back up scheduler for the Associate Vice President for FMD and the Director of Staff Operations
  • Prepare equipment for conference room meetings when requested
  • Provide great customer service when visitors enter the suite and also incoming/outgoing phone calls
  • Deliver documents throughout the VCU campus
  • May sometimes be called to fill in and assist other departments within Facilities Management and Administration when needed
  • Assistance in organizing events that may require reserving space, coordinating IT support, and catering
Minimum Hiring Standards
  • Must have excellent communication skills, typing, and filing skills
  • Experience using Microsoft Word and Excel
  • Experience using an email system; preferably Google Mail
  • Ability to operate general office equipment
  • Must be able to work under pressure or fast paced at times
  • Able to meet deadlines when necessary
  • Demonstrated experience working in and fostering a diverse faculty, staff, and student environment or commitment to do so as a staff member at VCU
Days/Hours: M-F, schedule between 8am-5pm

Salary Range: $11/hr - $14/hr

Position Details:

Employment Type: SW - Student Worker
Restricted Status: No
FTE: .5
Exemption Status: Non-Exempt

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