Executive Administrative Assistant / Office Manager

Position Primary Purpose:

Virginia Commonwealth University School of Dentistry is seeking applicants for a full-time Executive Administrative Assistant and Office Manager to provide administrative support to the Department of Dental Public Health and Policy at the School of Dentistry. This position supports the Department Chair and the Director of Community and Collaborative Partnerships in the Department of Dental Public Health and Policy in planning, organizing, and carrying out the tasks integral to support of the departmental mission.

Responsibilities:

Responsibilities include managing multiple tasks independently on a daily basis including:

• General administrative support to the department team
• Draft correspondence and presentations
• Record, transcribe, and distribute meeting minutes
• Coordinate in-person and virtual events including meetings, student and faculty orientation, graduation activities, etc.
• Receive and interact with potential candidates for training programs
• Coordinate office support services including purchasing and facilities management, compliance, and records management
• Manage departmental budget and maintain reconciliation of financial information, and funds collection

Required Qualifications:

• Bachelor's degree or equivalent training and experience
• Excellent oral and written communication skills
• Superior interpersonal and decision-making skills
• Ability to work independently and without direct supervision
• Proficiency in the use of computers and technology
• Ability to develop and maintain electronic databases
• Ability to manage budgetary responsibilities
• Strong accuracy and attention to detail
• Demonstrated experience working in and fostering a diverse faculty, staff and student environment or commitment to do so as a staff member at VCU

Preferred Qualifications:

• Experience working in an academic environment
• Knowledge of University systems, policies and procedures
• Knowledge of VCU procurement and timekeeping

Salary Range: Commensurate

ORPT Eligibility: No



Position Details:

Department: School of Dentistry - Dental Public Health and Policy
Employment Type: UF - University Employee FT
Restricted Status: No
FTE: 1
Exemption Status: Non-Exempt



Contact Information:

Contact Name: Kim Isringhausen

Contact Email: ktisring@vcu.edu

Contact Phone: (804) 628-1871