Academic Scheduling Specialist

About Oakton Community College :

For over 50 years, Oakton Community College has been the setting where thousands begin or continue their college or career studies. Educating people of all ages, from all walks of life and from more than 40 nations, Oakton focuses on improving the quality of life for everyone who enters its doors.

We offer:

Continuing education
Great benefits
Paid winter break
FRIDAYS OFF during the summ


Job Description:

Basic Function and Responsibility:

Assist in maintaining college course master and credit class schedules; schedule class sections and classrooms; and edit, update and maintain credit class schedule and classroom schedule for academic events. Produce various enrollment data and information reports. Assist with researching duplicate records. As needed produce academic transcripts, scan documents, post grades and transcript evaluations according to established policies and procedures.

Characteristic Duties and Responsibilities:

• Assist in the collection and the processing of course master information to the college database. Input all updates, additions and deletions as required.
  
• Communicate with deans, chairs, and coordinators to collect and collaborate on complex and dynamically interrelated course section data, enter information for specific terms. This will include the initial credit class schedule, section additions, changes and withdrawals. Edit and proofread the credit class schedule for accuracy.
  
• Enter updates to the Master Course File for the Course Applicability System (CAS).
  
• Create and update Faculty Workload information on individual courses to be used by the college payroll system to calculate adjunct faculty pay.
  
• Maintain classroom assignments for academic courses, including class meeting date, times, locations including in-person, synchronous, asynchronies, and hybrid, and provide support for room scheduling.
  
• Provide regular enrollment reports and statistical reviews for academic deans, department chairs and college administration as directed. Assist in collecting data for analytical studies, relating to retention/attrition statistics, faculty workload/productivity, room utilization, etc. as requested.
  
• Assist in the production or academic transcripts and the posting of non-attendance indicators, midterm grades and final grades.
  
• Participate in Enrollment Center cross training activities to develop knowledge in other functional student affairs areas in order to provide integrated and comprehensive information to students, staff, and community. Provide excellent customer service.
  
• Screen phone calls and refer inquiries to appropriate person or provide routine information according to College policy and guidelines of the Family Educational Rights and Privacy Act.
  
• Provide assistance to the Technical Specialist in the maintenance of the college data system.
  
• As directed, including during peak times, assist Registrar Services student support in the Enrollment Center.
  
• Perform other job related duties as assigned.

Requirements:

Qualifications and Working Conditions:

• Associate's degree or an equivalent combination of education and experience from which comparable knowledge and abilities can be acquired is required.
  
• One year of administrative office work experience involving multi-tasking and computer-based support is required. Experience in an educational setting preferred.
  
• Proficient experience with computer software including the use of Excel, Access or some other statistical reporting package is required. Experience with Ellucian Banner and Ad Astra is preferred.
  
• Ability to proofread and check documents for errors as well as the ability to perform data entry to input and update data.
  
• Work is not standardized. Ability to determine appropriate methods to produce the expected results is necessary.
  
• General office environment. Little or no exposure to adverse working conditions.

Additional Information:

Supervision Received:

Functional supervision is received from the Academic Scheduling Coordinator. Administrative supervision is received from the Registrar / Director of Student Financial Support.

Supervision Exercised:

Functional supervision may be exercised over student employees.

SALARY: $42,223

HOURS: Monday - Friday 8:15 am - 5:00 pm


Application Instructions:

For further details, visit our website at www.oakton.edu and select the Employment link to view Employment Opportunities.

Please be sure to have a current resume, cover letter, and list of, at least, three (3) professional references with contact information prepared to submit with your application. One (1) of the references must be your most recent, direct supervisor.

Oakton Community College is an equal opportunity, affirmative action institution, committed to employing competent, qualified individuals. Oakton Community College does not discriminate on the basis of race, color, creed, religion, national origin, disability, age, marital status, military status, socioeconomic status, sex or gender, gender identity, or sexual orientation in admission to and participation in its educational programs, college activities and services, or in its employment practices.

Oakton Community College requires all employees to adhere to a Vaccination /Testing Mandate and Mask Requirement.

Oakton Community College does not currently have a work form home policy and employees, are required to report to campus.

URL: www.oakton.edu