Accounts Receivable Supervisor

Woodbury University invites applications for an Accounts Receivable Supervisor. The Accounts Receivable Supervisor reports to the Assistant Controller and is responsible for the timely collection of accounts receivable in accordance with University policies and applicable governmental laws and regulations.  Through leadership of the receivable function, including the supervision of A/R Clerks, the individual contributes to the overall success of the Business Office by performing timely all duties and responsibilities as assigned.

This position qualifies for University sponsored employee benefit plans and programs (e.g., group health insurance, life insurance, tax deferred annuity plan, annual vacation, sick, and paid holidays), subject to the eligibility requirements and conditions of each plan and program. 

Responsibilities 

• Supervise A/R Clerks, to ensure the appropriate distribution of assignments and all of the operations associated with Student Accounts Receivable Functions
• Recommend and implement collection policies and procedures to reduce outstanding tuition and student A/R balances
• Review student data, including student pay types, to aid in the preparation of analysis reports on outstanding balances each week
• Prepare the assessment rules each semester for the student billing and review student statements to ensure the accuracy of the data
• Process Financial Aid disbursement and reconcile all Title V General Ledger accounts with the Financial Aid department
• Review the weekly student refund report and upload the refund check information to ECSI or to the AP Coordinator to ensure issuance of student refunds according to federal and state regulations.
• Monitor and report on outstanding accounts receivable collection activity and update the student accounts accordingly
• Coordinate with the Financial Aid Office on the Return of Title IV funds due to student withdrawals and financial aid adjustments
• Review the report for accounts that are ready to be sent to collections each semester and remit those accounts to the collection agencies in a timely manner and in accordance to established policies
• Review and reconcile General Ledger accounts to ensure their accuracy and process any adjustment and/or journal entries as needed
• Review the Daily Reconciliation and Posting Journals to ensure accuracy with the General Ledger
• Fully utilize all information technology system applications and capabilities to promote efficiencies
• Oversee student-billings and collections with the School’s Certifying Official and 3rd party vendors to ensure timely billing and receipt of payments
• Process and oversee annual 1098-T distribution
• Prepare the annual FISAP report with the assistance of the Financial Aid department
• Participate in the annual financial audit
• Attend appropriate in-house or external job related trainings
• Perform other duties as assigned

Requirements 

• Bachelor’s degree, preferably in accounting or related field, is required
• Minimum of three years of experience dealing with the collection and disbursement of funds required, preferably in a higher education environment.
• Must be able to establish and maintain positive and productive working relationships within the office and other colleagues.
• Strong attention to detail and analytical capability.
• Knowledge of the Power Campus Accounts Receivable Module and Great Plains preferred.
• Ability to troubleshoot technical and functional issues associated with Accounts Receivable Module.
• Demonstrate knowledge of the higher education environment procedures as related to receivables activity and student accounts.
• Ability to supervise and provide direction to department employees.
• Work in a team environment with campus community and assist in development of policies and procedures
• Computer proficiency in Microsoft Excel and Word is required
• Excellent customer service skills, including clear concise written and verbal communications skills, is a must

Physical Requirements

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily with or without reasonable accommodations. The requirements listed above are representative of the knowledge, skill, and/or ability required.

• Close vision, hearing/listening, and clear speech.
• Hand/fingers dexterity (computer, hand calculations, etc.)
• Walking, lifting and carrying 10-15 pounds
• Sitting/standing in indoors environment
• Works with and around others
• Reading and writing skills, ability to analyze, perception and comprehension ability

APPLICATION: Review of applications will begin immediately and remain open until filled. Submissions must include:

• Current resume/CV which lists educational and employment history

All application materials must be submitted through the Woodbury University Job Board. Email applications and submissions on third party platforms will not be considered.

Woodbury University is dedicated to celebrating diversity and committed to creating an inclusive environment for all employees.  Woodbury University is an EEO/AA institution committed to multicultural diversity in its peoples and programs. All employment decisions for all job classifications will be made on the basis of such factors as education, character, ability, skill and training, without regard to race, religion, color, sex, age, sexual orientation, gender, gender identity, gender expression, national origin, political orientation, disability, veteran status, marital status, parental status, genetic information, membership or non-membership in any lawful organization, or any other protected status.