Faculty Secretary (Reg FT)

Faculty Secretary (Reg FT)

Position Title: Faculty Secretary (Reg FT)

Department: Academic Affairs

Campus: Allegheny Campus

Benefits: CCAC offers an exceptional benefits package. Highlights include an excellent health plan with very low out-of-pocket expense network option, generous time off and holiday pay, a 403b retirement plan with up to 10% employer match or other options through the State's retirement defined benefit pension system, free employee parking, public service (student) loan forgiveness eligible employer, and employer paid benefits including group life insurance, short-term and long-term disability insurance, and flexible spending accounts.

Work hours (for hourly positions): Monday - Friday 8:30 am - 4:30 pm. Additional hours, including evening and weekend hours, may be needed to meet the needs of the department.

Salary Grade: SEIU C - $17.40

Job Category: Office Support Staff/Maintenance/Housekeeping

Employment Type: Regular Full-Time

Job Slot: 0090

Job Open Date: 1/28/2022

Job Close Date: 2/11/2022

General Summary: Performs a variety of general secretarial duties for division faculty, including preparing correspondence, scheduling, typing and filing.

Job Specifications:

Education and Experience: High school diploma or GED and experience in an office environment gained through previous job related or educational training.

Certifications/Licensures: N/A.

Skills/Abilities Requirements: Ability to travel to perform work duties at any campus or center location within the CCAC system. Must be able to operate various office equipment, including a personal computer and appropriate College software packages or equivalent. Should possess good organizational, customer service, communication, interpersonal and clerical skills. Detail oriented, ability to multi-task meet deadlines and be a team player. Required to have regular and timely attendance.

Physical Requirements, If Applicable: Must be able to work in a general office environment with the ability to sit for at least 2 hours without interruption. Ability to lift textbook shipping boxes and load into cabinets, lift and unload copier paper boxes.

Duties:

1. Provides quality customer service to both internal and external customers.

2. Prepares exams, quizzes, syllabi/course outlines, correspondence, memos, reports and other forms for department faculty (to/for students, bookstore, community and/or other necessary personnel).

3. Screens phone calls; receives and directs visitors; receives, sorts and delivers mail to appropriate faculty/personnel.

4. Coordinates the printing and duplication of materials; coordinates bulk mailings of fliers and brochures to be sent to online students, area schools and community organizations.

5. Maintains schedule for students and faculty, including scheduling meetings, department events, conference calls, rooms (both scheduling and requesting changes when necessary).

6. Maintains and orders office, department and classroom supplies including textbooks. Creating purchase requisitions, vouchers, blanket orders, petty cash requests.

7. Prepares and follows through with trip requests and expense reports.

8. Maintains records; cancellation logs, syllabi/course outlines, mailbox list updates, textbook inventory, faculty directory, student and faculty information.

9. Prints rosters, test scores and other necessary paperwork; monitor enrollment per attendance reporting requirement period throughout semester for faculty.

10. Schedules repairs of various office/classroom equipment; copiers, Scantron.

11. Assists students with prep of drop/add, audit agreements, permission to enroll forms.

12. Perform all duties in accordance with applicable laws, collective bargaining agreements, board policies and administrative regulations and directives.

13. Performs other clerical duties for specific/unique needs of the department.

14. Performs other related duties as required or assigned.


Clearances: Current criminal record/child abuse clearances will be required if offered the position and in order to be employed at the College. The three clearances are Pennsylvania Child Abuse History Clearance, Pennsylvania State Police Criminal Records Check, and Federal Bureau of Investigations (FBI) Criminal Background Check. The College has provided instructions on how to obtain these clearances and are available here.

Vaccination: Effective November 1, 2021, as a condition of employment, all new employees of Community College of Allegheny County must be fully vaccinated against COVID-19 and provide proof of their vaccination or have received an approved exemption to be an employee. Prospective employees who are offered a position can request an exemption from this vaccine requirement for religious or documented medical reasons. Exemption requests will be reviewed for approval on a case-by-case basis by the Office of Human Resources.



To view the full job posting and apply for this position, go to: https://ccac.csod.com/ats/careersite/JobDetails.aspx?id=993 jeid-ac4105b7acd8054a9876187a2d157b10