Executive Assistant

Title: Executive Assistant

Employee Classification: Professional 52 Wks Non-Unit

Division: Student Services

Campus Location: CC

Department Vice Chancellor Student Affairs

Position Duties and Responsibilities

Serves as a primary point of direct administrative contact and liaison with other offices, individuals, and external institutions and agencies on a range of specified issues; organizes and facilitates meetings, conferences, and other events, as required.

Maintains calendars, makes travel arrangements, and prepares expense reports. Screens, analyzes, and responds to incoming correspondence, handling day-to-day problems and situations. Provides secretarial support.

Receives, compiles and maintains confidential documents and records on behalf of the Campus President/Vice Chancellor.

Monitors expenditures as well as budgets for the office and associated accounts.

Independently researches, prioritizes, and follows up on multiple incoming issues and concerns addressed to the Campus President/Vice Chancellor, including those of a sensitive and/or confidential nature; determines appropriate course of action, referral, and/or response.

May represent the Campus President/Vice Chancellor to a variety of business, professional, community, and governmental groups, including local, regional, national, and special interest groups.

Organizes special events on behalf of the Campus President/Vice Chancellor.

Provides assistance and organizational support to the Campus President/Vice Chancellor by developing meeting agendas, attending meetings, taking, transcribing and disseminating minutes, and tracking action items to completion, ensuring deadlines are met.

Knowledge and understanding of college organization, goals and objectives, policies and procedures. Knowledge of office management principles and procedures. Knowledge of general accounting principles. Effective planning, organizational, oral and writing skills. Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community. Skill in the use of database management, word processing, spreadsheet and/or presentation software. Demonstrated skill in composing, editing, proofreading, and formatting letters, correspondence, reports and other written materials. Ability to analyze and solve problems. Ability to plan, develop, and coordinate multiple projects. Ability to interpret a variety of instructions furnished in written, oral, diagram or schedule form. Demonstrated ability to maintain confidentiality.

Performs other job related duties as assigned.

Required Qualifications

Associate’s Degree and at least five years of progressively responsible administrative/executive assistant experience. Must pass skills assessment at the intermediate level of proficiency in Microsoft Word 2000 software.

Preferred Qualifications:

Experience using Banner system.

Salary Range

$46,019

Affirmative Actions Statement :

St. Louis Community College is an Affirmative Action/Equal Opportunity Employer and welcomes individuals with diverse backgrounds, experience, and ideas who embrace and value diversity and inclusivity.