Administrative Assistant for Faculty Affairs

Position Announcement

Provide administrative support services to the Associate Provost for Faculty Affairs and faculty and staff members within the Office of Faculty Affairs, such as the Center for Teaching & Learning, the Research Office, etc. Maintains records, budgets, databases, and assists the Associate Provost, faculty and staff members with a variety of administrative functions relating to the smooth operation of the Office of Faculty Affairs. Resolve non-routine problems in a thorough and timely manner; use discretion and identify who to go to in order to resolve issues and complete tasks. This position provides an opportunity to be engaged in an innovative, collaborative working environment focused on improving effective, efficient, and active faculty and student learning. Additional information about the Office of Faculty Affairs can be found online at https://facultyaffairs.dixie.edu/ .

Responsibilities

• Support the Associate Provost, faculty, and staff members with administrative support, including but not limited to scheduling of workshops and rooms, tracking budgets and other financial data, placing maintenance requests, taking minutes at meetings, etc.
• Assist in screening/routing telephone calls, receiving messages, and directing faculty, staff, students, and visitors to the proper offices.
• Prepare and track purchase requisitions, travel authorizations, purchase card statements, and other University forms and processes as needed.
• Assist in maintaining websites and social media applications.
• Assist the Associate Provost, directors, faculty, and staff members of organizations within the Office of Faculty Affairs in tracking project progress and ensure deadlines are met, tracking grants awarded to faculty and staff members, policy development/revisions, developing new programs, etc.
• Support processes and procedures for effective faculty recruiting, onboarding, mentoring, retaining, and offboarding.
• Maintain and oversee inventories of equipment and supplies.
• Research and gather information for projects.
• Under the guidance of the Associate Provost and directors within the Office of Faculty Affairs, hire, train, and supervise part-time clerical staff within the department.
• Assist employees with office set-up, scheduling of classrooms/conference rooms on the university’s scheduling system, scheduling/catering for events, assisting in planning conferences, etc.
• Learn and apply emerging technologies and advances as necessary to perform duties in an efficient, organized, and timely manner.
• Perform other duties as assigned.

Qualifications

• Associate's degree or equivalent required; Bachelor's degree preferred.
• At least two years office experience required; experience working in higher education or specific administrative support staff experience preferred.
• Strong interpersonal skills with an ability to learn quickly, be creative, work independently, set priorities, and meet deadlines.
• Must be well organized and able to function well in a changing environment with several organizations to provide administrative support services to. Enjoy the administrative challenges of working with a number of programs or initiatives as well as be attentive to detail.
• Ability to interact with administrators, faculty, staff, and students at all levels while in a fast-paced, evolving environment, remaining proactive and efficient, with a high level of professionalism and confidentiality.
• Demonstrated ability to develop and maintain financial records, budgets, and various databases.
• Strong computer skills in word processing, spreadsheets, desktop publishing, library and web-based research, updating and maintain websites and social media applications, and email; Google application experience and experience in using a Learning Management System preferred.
• Excellent written and oral communication skills; demonstrated ability of English grammar, punctuation, and correspondence forms.
• Demonstrated ability to perform general office practices and procedures including office machines, inventory, ordering, etc.
• Excellent customer service and support-oriented skills in interactions with administrators, faculty, staff, and students.

Supplemental Information

POSITION DETAILS, COMPENSATION AND BENEFITS: Full-time classified staff (overtime-eligible) position. Annual salary of $30,680, with a desired start date of March 2022. Excellent benefits package included that begins on start date; includes medical, dental, vision, employee assistance and wellness programs, life, disability, retirement, undergraduate tuition waivers for employees and eligible dependents, as well as paid holidays in addition to sick and vacation leave accruals. See https://humanresources.dixie.edu/employee-benefits/ under 'Benefits Summary' for more details.

ELECTRONIC APPLICATION PROCEDURES: Application review begins February 8, 2022 . Submit application materials (including resume contents and contact information for three professional references) and upload cover letter electronically. If, because of a disability, you need special services or facilities in order to apply for this opening, please call the Human Resources Office at (435) 652-7520.

ABOUT THE UNIVERSITY: Utah Tech University is an open, inclusive, comprehensive, polytechnic institution, committed to exceptional student learning and success that has adopted an instructional approach of 'active learning. active life' and a culture of innovation and entrepreneurship. We seek faculty and staff committed to creating an active, applied and career-oriented learning environment that is student-centered. Established in 1911 as a community college and in 2013 as a state university, our university is located in picturesque southwestern Utah with its red rocks, desert climate, over 300 days of sunshine annually, and featuring easy access to world-class outdoor recreational opportunities. The nearest metropolitan area is Las Vegas, NV (120 miles), with amenities such as an international airport and professional sporting teams. Click here to learn more about the University.

Utah Tech is a fast-growing Utah public institution of higher education, with more than 12,000 students. We offer over 230 programs, including masters, bachelors, associates, certificates, endorsements, minors, and/or emphases. We seek to recruit and retain diverse and ambitious faculty and staff who bring new ideas, possess values and career aspirations aligned with the mission and vision, and are inspired to build a premier open, inclusive, comprehensive, polytechnic university. Utah Tech is an Equal Opportunity / Affirmative Action employer; the President and employees of Utah Tech are fully committed to Affirmative Action and within its programs and activities, including in admissions and employment. Utah Tech does not discriminate or tolerate discrimination, including harassment, based on race, color, religion, sex, national origin, age, genetic information, sexual orientation, gender identity or expression, disability, status as a protected veteran, or any other status protected by University policy, Title IX, or any other federal, state or local law.

The following individuals have been designated to handle inquiries regarding the application of Title IX and its implementing regulations and/or DSU’s non-discrimination policies:

• Director of Equity Compliance / Title IX Coordinator: Hazel Sainsbury - titleix@dixie.edu , HCC 579, 435-652-7747.
• Deputy Title IX Coordinator: Abby DeFeo - titleix@dixie.edu , 435-652-7731.

For further information regarding non-discrimination, please visit https://titleix.dixie.edu/ or contact:

• U.S. Department of Education, Office of Assistant Secretary for Civil Rights, ocr@ed.gov , 800-421-3481.
• U.S. Department of Education, Denver Regional Office, ocr.denver@ed.gov , 303-844-5695.

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.