Campus Administrative Assistant

Employer: South University
Location: Texas, United States
Salary: Salary Not Specified
Date posted: Jan 26, 2022

Position Type: Administrative, Business & Administrative Affairs, Business & Administrative Support, Other Business & Administrative Affairs, Student Affairs, Other Student Affairs
Employment Level: Administrative
Employment Type: Full Time

Thursday, March 31, 2022 What's next for you is the first priority for us! With over 45 programs from associate to doctoral degrees, South University is a private institution dedicated to providing educational opportunities that spark the intellectual, social and professional development of a diverse student population.

Our 120-year story—past, present and future—is a history formed by the many individuals who have developed the education and spirit of community that have become our pledge to the students, faculty, staff, alumni and supporters of South University. Online and at our 8 locations and 2 learning sites, we take pride in our welcoming environment; one-on-one support and personalized attention that helps students define goals and identify the means to pursue them. Our small classes feature hands-on experiences that not only shape students' skills and excellence in their chosen fields but also shape their characters through encouraging community involvement, volunteerism and the pursuit of life-long learning.

Visit www.southuniversity.edu today to learn more about what makes us stand apart as a place to Belong, Believe and Become, a place where you can make a difference in the lives of students eager to learn and grow.

South University, the right direction for a brighter future.

Benefits:

*Medical

*Dental

*Vision

FSA/HSA

Tuition Assistant Program

Long/Short Term Disability

Life Insurance

Employee Assistance Program

401K Match

Generous Paid Time Off

12 Paid Holidays

* includes domestic partner coverage

POSITION SUMMARY:

Under general supervision perform, coordinate and oversee office administrative duties in support of their campus executive committee members, including the provision of varied and complex office duties; may from time to time direct other support staff. This position requires the ability to act confidentially, handle sensitive information and exercise independent judgment. Some technical knowledge of the specific area of assignment may also be required.

KEY JOB ELEMENTS:

Performs administrative and clerical duties as assigned including travel arrangements for visiting candidates, arrangements for on or off site meetings, and assist with the execution of campus events and activities. Maintain room usage schedule for janitorial, security, and event scheduling purposes.
Maintains correspondence logs, files, information databases, and other tracking systems as necessary. Prepares Executive Committee, OPM, PACs, and other meeting minutes. Organizes meeting dates, meeting structure, and sends out agendas. Distributes Executive Committee weekly KPI updates to Vice Chancellors and Assistant Vice Chancellors.
Orders office and facility related supplies as necessary. Maintains office equipment such as fax machines, postage meters, copy machines and printers.
Key campus liaison with Finance for vendor, purchase order, invoice and accounts payable coordination. Maintains contracts with vendors for equipment, repairs and services. Securely retain the campus Purchase Card (P-card) and authorize executive committee member usage adhering to the P-card policies and spend limits.
Prepares answers for routine correspondence for distribution over own signature and prepares correspondence for others signature. Responsible for distributing all-campus staff and faculty messaging for internal communications; coordinate campus communications in a manner that supports a culture of student success and positive campus climate.
Assists with directing students with locating campus leaders, including directing them toward offices, phone, e-mail or classrooms. Ensure signage for classrooms, campus services and office spaces are clearly marked and accessible.
Provide new employees with on boarding information, such as tours and campus directories, office or cubicle accommodations, employee access badges; business cards, and ensure new hires have necessary accesses to assume assigned duties on day one. Maintain campus keys in coordination with the university Director of Facilities and campus Dean of Student Affairs.
Coordinate with campus leaders to ensure on-site vendors and maintenance service providers provide timely repairs and regular maintenance for campus facilities; coordinate vendor access to the building and appropriate systems.
Collaborate with Vice Chancellors. Assistant Vice Chancellors and University Directors in carrying out the priorities of the University.
Ensure employee engagement and recognition activities are organized and occurring on a regular schedule, such as service awards, employee recognition and leading employee engagement committee work.
Collaborate with Human Resources to perform assigned duties. Responsible for I-9 completion and onboarding of new hires. Responsible for exit meetings when employees terminate from the University. Other duties as assigned by the HR Directors and HR Business Partners.
A cell phone is required for use during work hours and after hours as needed. This position requires flexibility with schedule as needed to support the campus events.
Other duties as assigned.

REQUIREMENTS:

Bachelor's Degree in a related discipline.
Minimum of four years' progressively more responsible administrative experience in a
corporate or academic environment supporting mid to upper level manager(s).
Excellent written and verbal communication skills.
Strong interpersonal skills.
Superior organizational and problem resolution skills.
Business computing skills (validated by testing where applicable) to include the following: Advanced Word and PowerPoint, Basic Excel and Outlook.
Ability to use database programs (CampusVue)
Professional telephone manner and personal appearance.
Interact effectively as a member of a team and work collaboratively across all
levels of the organization.
Listen to customers (e.g. students, staff, etc.) and to understand and respond
positively to their requests.
Multi- task, meet deadlines, and deliver a work product in line with quality standards.

ENVIRONMENT:

The duties and characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions. The term "qualified individual with a disability" means an individual with a disability who, with or without reasonable accommodation, can perform the essential functions of the position. While performing the duties of this job, the employee is regularly required to communicate professionally in person, over the telephone, through email, video conference, and other electronic means, move about the office or school, handle various types of media and equipment, and visually or otherwise identify, observe and assess. The employee is occasionally required to lift up to 10 pounds unless otherwise specified in the job description.

South University is an Equal Opportunity Employer and embraces diversity as a critical step in ensuring employee, student and graduate success. We are committed to building and developing a diverse environment where a variety of ideas, cultures and perspectives can thrive.

Other details Job Family All Positions Required Education Bachelor's Degree

Campus Administrative Assistant

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