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Facilities Project Coordinator

Wesleyan University
Connecticut, United States
Salary Not Specified
Posted Date
Jan 10, 2022

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Position Type
Faculty Positions, Professional Fields, Architecture, Other Professional Fields, Administrative, Business & Administrative Affairs, Business & Administrative Support, Other Business & Administrative Affairs, Facilities Management & Physical Plant
Employment Type
Full Time
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Wesleyan University, founded in 1831, is a diverse, energetic liberal arts community where critical thinking and practical idealism go hand in hand.

Position Details
The Facilities Team supports the mission of Wesleyan University by providing a safe, clean, functional, attractive, and sustainable campus in which to live, work and learn. Reporting to the Senior Facility Planner & Project Manager, the Facility Project Coordinator is responsible for assignments related to facility space analysis, programming, planning, contract furniture and space design for academic, staff and student life spaces. The Facility Project Coordinator develops construction documents for, and directly manages, multiple small construction projects annually, typically under $250K each. Responsibilities include:
Project Development and Administration
  • Document existing conditions and develop project scope (within budget constraints) in consultation with clients.
  • Provide project coordination services, costs accounting, contract management and other administrative support service for multiple projects.
  • Update AutoCAD drawing files and space attributes for University buildings.
Project Management and Execution
  • Manage budgets, contracts, and schedules for assigned projects.
  • Develop and execute faculty/staff move requests including coordinating furniture, finishes, power, data, lighting, and minor mechanical reconfigurations.
  • Coordinate classroom renovations, informal learning, and alternative teaching space improvements and other projects as assigned.
  • Assist with finish presentations and finish selection services for assigned projects.
  • Monitor project invoicing to ensure compliance with budget, scope, schedule and contract terms.
  • Provide administrative support for all projects as needed including project documentation support and summary reports for projects
Working Conditions:
  • Position includes climbing ladders, reaching, and looking overhead, lifting, moving, and sliding furniture, crawling on the floor and under desks, walking into basements and attics.
  • It is common to have to carry a laptop bag, carpet, and finish samples in excess of 50 lbs. to visit on-campus clients, a jobsite or an architect’s office.
  • Ability to perform these tasks with or without reasonable accommodation.

Minimum Qualifications
Associate degree in Interior Design, Architecture, Construction Management, Facilities Management, Planning, Design or related field with at least 2 years of relevant working experience or an equivalent combination of education training and experience .
Demonstrated skills in developing and maintaining project budgets.
Demonstrated ability to use a tape measure or laser measurement tool.
Demonstrated ability to utilize computer applications such as AutoCAD, MS Office and other information systems for planning, design, budgets, presentations, and management of Facilities projects.
Effective communication & presentation skills.
Motivation to work independently, take initiative and problem solve creatively.
Demonstrated ability to effectively collaborate with others.
Demonstrated ability to excel in a fast-paced, team-oriented environment.
Effective organizational and project management skills.
Demonstrated ability to manage multiple priorities, objectives, and deadlines independently.

Working knowledge of building codes and office safety standards.

Demonstrated ability to perform these position responsibilities and tasks with or without reasonable accommodation.

Demonstrated commitment to work within a diverse environment and work collegially with individuals of different backgrounds.
Preferred Qualifications
Bachelor’s Degree in Planning, Design, Architecture, Construction or related filed plus at least 2 years of relevant work
Relevant work experience in the area of space management, contract furniture and specification, ergonomics, cost estimating, budget methods and AIA contract standards
Experience utilizing MS Project, PowerPoint, Adobe, CAFM and/or work order systems
Proficiency in project cost accounting, financial systems and construction project filing systems
Demonstrated ability to understand the project scope, goals, their effect to surrounding departments and the overall impact to the Facilities Masterplan

Special Instructions to Applicants
Application close date is February 15, 2022.

Additional Information
Any and all offers to external applicants are contingent on the candidate’s completion of a pre-employment background check screening to the satisfaction of Wesleyan University.

Wesleyan requires all employees to be vaccinated against Covid 19 unless they meet the criteria for a medical or religious exemption. New employees must be vaccinated prior to their start date. If an employee needs an exemption for medical or religious reasons, they must submit a request to Wesleyan and be approved before their start date.

Wesleyan University, located in Middletown, Connecticut, does not discriminate on the basis of race, color, religious creed, age, gender, gender identity or expression, national origin, marital status, ancestry, present or past history of mental disorder, learning disability or physical disability, political belief, veteran status, sexual orientation, genetic information or non-position-related criminal record. We welcome applications from women and historically underrepresented minority groups. Inquiries regarding Title IX, Section 504, or any other non-discrimination policies should be directed to: Alison Williams, Vice President for Equity & Inclusion/ Title IX Officer, 860-685-3927,

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