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University of Wisconsin-Madison
Wisconsin, United States
Salary Not Specified
Posted Date
Jan 24, 2022

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Position Type
Administrative, Academic Affairs, Academic Administration, Business & Administrative Affairs, Business & Administrative Support
Employment Level
Employment Type
Full Time
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Job no: 251646-AS
Work type: Partial Remote, Staff Full or Part Time, Staff-Full Time, Staff-Part Time
Location: Madison
Categories: Administrative Services

Job Summary:

This position provides a professional level of support to the Administrative Core, as well as project support for the additional eight Cores, of the Wisconsin Alzheimer's Disease Research Center (ADRC). The Wisconsin ADRC is an NIH-funded Center of Excellence in Alzheimer's disease research and one of only 37 funded in the country. The ADRC consists of nine Cores that create the infrastructure necessary for the cutting edge research being conducted within the center. In summary, this position will work directly with the ADRC Executive Administrator to provide comprehensive administrative support for daily operations across the center.

The incumbent will work closely with ADRC teams in the development and management of program policies and procedures, as well as assisting with the development and dissemination of training materials and center-wide internal communications. They will assist with coordination of meetings, development of agendas and taking detailed minutes for core meetings as assigned. Working alongside the ADRC Executive Administrator the incumbent will create and implement center reporting necessary for monthly and annual meetings/reports, assist with the preparation of the ADRC NIH progress report, grant proposals, and annual ADRC External Advisory meeting. In addition, they will provide support for the ADRC Resource Request process, support activities related to the ADRC Developmental projects, and coordinate special projects as requested by the ADRC Executive Administrator. Lastly, the incumbent will have excellent oral and written communication skills, be customer service oriented, have strong organizational skills, ability to manage diverse assignments simultaneously, and be able to develop effective working relationships, and work independently to solve problems.

The School of Medicine and Public Health has a deep and profound commitment to diversity both as an end in itself but also as a valuable means for eliminating health disparities. As such, we strongly encourage applications from candidates who foster and promote the values of diversity and inclusion.

About the Job:

Administrative Specialist (AD006)

Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion


Bachelor's Degree


- Experience performing administrative responsibilities, such as scheduling meetings, drafting agendas and taking meeting minutes, compiling reports, in a professional or academic setting is required.
- Proficiency in Microsoft Word, Excel, Powerpoint and high comfort level with computer programs required.
- Proficiency in hosting virtual meetings with various platforms (Microsoft Teams, Zoom, Webex) required.

COVID-19 Considerations:

UW-Madison continues to follow necessary health and safety protocols to protect our campus from COVID-19. All employees remain subject to the COVID-19 Workplace Safety Policy: . Please visit for the most up-to-date information.

Additional Information:

The successful applicant will be responsible for ensuring eligibility for employment in the United States on or before the effective date of the appointment. University sponsorship is not available for this position.



Work Type:

Full or Part Time: 90% - 100%

This position requires some work to be performed in-person, onsite, at a designated campus work location. Some work may be performed remotely, at an offsite, non-campus work location.

Appointment Type, Duration:



Minimum $48,000 ANNUAL (12 months)
Depending on Qualifications

How to Apply:

To apply for this position, please click on the "" button. You will be asked to upload a resume and cover letter as a part of the application process. Please ensure that the resume and cover letter address how you meet the minimum/preferred qualifications for the position. You will also be asked to provide three professional/supervisor references during the application process. References will not be contacted without prior notice.


Hanna Blazel
Relay Access (WTRS): 7-1-1 (out-of-state: TTY: 800.947.3529, STS: 800.833.7637) and above Phone number (See RELAY_SERVICE for further information. )

Official Title:

Administrative Specialist(AD006)

Employment Class:

Academic Staff-Renewable

Job Number:


The University of Wisconsin is an Equal Opportunity and Affirmative Action Employer. We promote excellence through diversity and encourage all qualified individuals to apply.

If you need to request an accommodation because of a disability, you can find information about how to make a request at the following website:

Employment will require a criminal background check. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department .

Applications Open: Jan 24 2022 Central Standard Time
Applications Close: Feb 7 2022 11:55 PM Central Standard Time

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