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Administrative Assistant

Employer
Missouri Western State University
Location
Missouri, United States
Salary
Salary Not Specified
Date posted
Jan 19, 2022

Job Details

Posting Details

Position Information

Position Title

Administrative Assistant

Job Description

The Administrative Assistant assists in the daily operations of the Registrar’s office, including review of all incoming paperwork, emails and documentation, assisting visitors with excellent customer service, and a wide-variety of administrative support duties.

ESSENTIAL DUTIES :
  • Facilitates all aspects of coverage for the Registrar Welcome Area:
    • Answers main telephone number, answering questions and directing appropriately
    • Greets and provides information to visitors, students, university staff and faculty
    • Provides guidance and assistance to students using office workstations and online university processes
    • Reviews, collects and distributes documents and records received from visitors and from incoming mail
  • Oversees department email account, responding and taking action as needed.
  • Assists with transcript ordering process, including problem research and resolution.
  • Responsible for validating enrollment and degree verifications, plus researching inactive student record requests.
  • Assists in scanning, review and processing of student record documents applying university academic policies and FERPA confidentiality standards to all position functions.
  • Regular attendance is a necessary and essential function of the position.
  • Performs other duties of similar nature or level.
Required Qualifications

High School diploma or GED ; one year of specialized training in administrative support or a related field; three years of administrative support or related office experience; or, an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job.

Knowledge and Skills and Abilities:
• Thinks constructively and initiates appropriate action to solve problems
• Strong interpersonal relationships and communication skills
• Professional presentation
• Dependable
• Ability to work with confidential information.
• Good time management, good listener, prompt, organized
• Efficient with technology
• Advocate for students
• Proficient in Microsoft Office programs and other general office programs and equipment.

Preferred Qualifications

Knowledge of FERPA, excellent organization and record keeping skills, and working with the public.

Physical Demands

Sedentary work; exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

FLSA

Non-Exempt

Additional Demands

Hours of Work

Monday – Friday 8 a.m. to 4:30 p.m.

Posting Detail Information

Posting Number

S371P

Open Date

01/19/2022

Priority Deadline

01/31/2022

Open Until Filled

Yes

Company

Missouri Western State University

At Missouri Western, Griffons Succeed!

Missouri Western State University has a proud tradition of providing a high quality, affordable education to students in the state of Missouri and beyond. We are a four-year, state-supported institution providing a variety of degree programs and offering professional master’s degrees, four-year baccalaureate degrees, two-year associate degrees, pre-professional transfer programs and one-year certificates. In addition, the University offers seminars, conferences and workshops suited to the needs of the community.

Students come from throughout the United States and more than 25 countries. And our alumni live and work around the world. From its humble beginnings in 1915, Missouri Western continues to deepen its impact on the community, region, nation and world.

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