Administrative Assistant
- Employer
- Missouri Western State University
- Location
- Missouri, United States
- Salary
- Salary Not Specified
- Date posted
- Jan 19, 2022
View more
- Position Type
- Administrative, Business & Administrative Affairs, Business & Administrative Support, Student Affairs, Admissions, Enrollment, Retention & Registrar
- Employment Level
- Administrative
- Employment Type
- Full Time
Job Details
Position Information
Position Title
Administrative Assistant
Job Description
The Administrative Assistant assists in the daily operations of the Registrar’s office, including review of all incoming paperwork, emails and documentation, assisting visitors with excellent customer service, and a wide-variety of administrative support duties.
ESSENTIAL DUTIES :
- Facilitates all aspects of coverage for the Registrar Welcome
Area:
- Answers main telephone number, answering questions and directing appropriately
- Greets and provides information to visitors, students, university staff and faculty
- Provides guidance and assistance to students using office workstations and online university processes
- Reviews, collects and distributes documents and records received from visitors and from incoming mail
- Oversees department email account, responding and taking action as needed.
- Assists with transcript ordering process, including problem research and resolution.
- Responsible for validating enrollment and degree verifications, plus researching inactive student record requests.
- Assists in scanning, review and processing of student record documents applying university academic policies and FERPA confidentiality standards to all position functions.
- Regular attendance is a necessary and essential function of the position.
- Performs other duties of similar nature or level.
High School diploma or GED ; one year of specialized training in administrative support or a related field; three years of administrative support or related office experience; or, an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job.
Knowledge and Skills and Abilities:
• Thinks constructively and initiates appropriate action to solve problems
• Strong interpersonal relationships and communication skills
• Professional presentation
• Dependable
• Ability to work with confidential information.
• Good time management, good listener, prompt, organized
• Efficient with technology
• Advocate for students
• Proficient in Microsoft Office programs and other general office programs and equipment.
Preferred Qualifications
Knowledge of FERPA, excellent organization and record keeping skills, and working with the public.
Physical Demands
Sedentary work; exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.
FLSA
Non-Exempt
Additional Demands
Hours of Work
Monday – Friday 8 a.m. to 4:30 p.m.
Posting Detail Information
Posting Number
S371P
Open Date
01/19/2022
Priority Deadline
01/31/2022
Open Until Filled
Yes
Company
At Missouri Western, Griffons Succeed!
Missouri Western State University has a proud tradition of providing a high quality, affordable education to students in the state of Missouri and beyond. We are a four-year, state-supported institution providing a variety of degree programs and offering professional master’s degrees, four-year baccalaureate degrees, two-year associate degrees, pre-professional transfer programs and one-year certificates. In addition, the University offers seminars, conferences and workshops suited to the needs of the community.
Students come from throughout the United States and more than 25 countries. And our alumni live and work around the world. From its humble beginnings in 1915, Missouri Western continues to deepen its impact on the community, region, nation and world.
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