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Grant & Finance Specialist

Employer
Champlain College
Location
Vermont, United States
Salary
Salary Not specified
Date posted
Jan 24, 2022

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About Champlain College:

Founded in 1878, Champlain College is a small, private, not-for-profit college in Burlington, Vermont which boasts a diverse and forward-thinking population. Champlain College overlooks Lake Champlain and the Adirondack mountains, with additional campuses in Montreal, Canada, and Dublin, Ireland. Its career-driven approach to higher education prepares students for professional life from their very first semester. For the fifth year in a row, Champlain was named a "Most Innovative School" in the North by U.S. News & World Report's "America's Best Colleges" 2020 regional rankings and listed among The Princeton Review's "The Best 385 Colleges" in 2020. Champlain is also featured in the 2021 Fiske Guide to Colleges as one of the "best and most interesting schools" in the United States, Canada, and Great Britain and is recognized as a 2020 College of Distinction for its "Engagement, Teaching, Community, and Outcomes. The College offers 30 undergraduate degrees as well as online undergraduate, graduate, and certificate programs.

Champlain's Centers of Experience provide students from across all majors with experiential learning environments that guide them in how to take their classroom knowledge and put it to the test in practical applications allowing them to gain real-world experience firsthand. Each Center connects Champlain to the local community and the world, turning theory into practice. The Centers entrust students with responsibility, engage them in ambitious goals and empower them to lead with creativity, confidence, insight, and integrity. At the helms of the Centers are cutting-edge industry professionals who share the goal of providing the most relevant, career-focused education, enriched with hands-on learning opportunities.

 

Job Description:

Champlain College is seeking a Grant & Finance Specialist to join their team on our Burlington, VT campus. The Grant  & Finance  Specialist will help with both pre and post-award requirements including creating and verifying the accuracy of budgets, ensuring compliance with policies and procedures, accurate and timely reporting, and facilitating closeouts to ensure full revenue recognition.  

This position is responsible for award management of sponsored awards from the time the awards are accepted until the end of the grant period. The Grant Specialist is responsible for identifying payments to sponsored projects, monitoring unapplied cash, following up on outstanding receivables, reconciling general ledger to grants, reviewing compliance and providing audit support. This position is also responsible for ensuring that final expenditure and cash reconciliations are performed in a timely manner so that final invoices or reports can be submitted to the sponsor and awards closed in the financial system.
 

Responsibilities:

  • Provide ongoing financial oversight of grants and contracts including tracking funds, evaluating expenditures, forecasting, and preparation and submission of interim and final reports.
  • Work directly with the principal investigator to monitor budget and expense, perform periodic invoicing, financial reporting, labor distribution changes, reconciliations, re-budgeting, and grant closeout functions. 
  • Prepares invoices and financial reports for sponsors and assists in providing supporting documentation for financial audits.
  • Independently reviews sponsored award terms and conditions, identifies reporting, invoicing and other specific financial requirements, and tracks progress to ensure deadlines are met.
  • Reviews payments from various sponsors, applies cash to the appropriate awards, and proactively identifies and investigates variances, troubleshoots problems by researching pertinent facts and analyzing data.
  • Ensure compliance of grants and understand complex situations regarding non-compliance with requirements and escalate issues to the leadership in a timely manner.
  • Identify training and resources to understand state, federal and non-federal sponsor terms and applies comprehensive knowledge of the industry and professional standards to interpret and resolve post-award financial management issues.
  • Communicate with federal state and local granting agencies as needed.
  • Establish and maintain grant business procedures manual as well as a current grant status report.
  • Overall support of department operations. 

 

Requirements:

  • Bachelor's degree or equivalent with at least 3 years of relevant experience; combined experience/education may substitute for minimum education.
  • Grants and contracts experience in a college/university, not-for-profit research organization, or federal agency environment is required.
  • Skills in preparing for external audits as well as financial reporting.
  • Excellent written, verbal, and interpersonal communication skills.
  • Strong organizational and time management skills with exceptional attention to detail.
  • Ability to adapt and remain flexible in a fast-paced, changing environment.
  • Ability to work independently or as a part of a team. 
  • Ability to understand, interpret, and communicate institutional, federal, and state policies and procedures.

 

Additional Information:

The successful completion of a criminal background check is required as a condition of employment..

Champlain College does not discriminate on the basis of race, creed, color, national origin, place of birth, ancestry, religion, age, sexual orientation, sex, gender identity, veteran or military service status, HIV -positive status, qualified disability, or on the basis of any other status protected by law, and does not discriminate in the administration of its education and admission policies, scholarship and loan programs, employment practices or co-curricular and other College-administered programs. Champlain College will make reasonable accommodations for otherwise qualified students, applicants for admission or employment, or employees. Please contact the People Center at 802.651.5800 with questions concerning the hiring process or future employment at Champlain College, or if auxiliary aids or services are needed to apply for employment at Champlain College.

Champlain College is committed to fostering an inclusive and diverse community. Recognizing that diversity is both a reflection of our world and a source of rich education, Champlain strives to be diverse and inclusive in ways that reflect the world in which we live and work. All members of the Champlain community are valued as individuals.

The College seeks candidates who, through their work and life experiences, service to the community, teaching or research can contribute to the diversity, inclusivity and academic excellence of Champlain College. Please include information about how you would contribute to these efforts and help to further this goal in your letter of interest/cover letter.

 

Application Instructions:

Apply online at https://champlain.interviewexchange.com/jobofferdetails.jsp?JOBID=138493

Application materials must include a resume/CV and a letter of interest (Cover Letter) specifically addressing the desired qualifications

EU Employee Data Protection Notice:

https://www.champlain.edu/privacy/eu-employee-data-protection-notice

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