Director of Admissions and Records
San Joaquin Delta Community College District
Oversee management of the daily operations of the Admissions and
Records department, including oversight of admissions,
registrations, transcripts, evaluations, awarding of certificates
and degrees. Maintenance of computerize databases, student
recordkeeping and reporting for the District, including maintaining
compliance with state and federal regulations and local policies
and procedures and recommending revisions as appropriate; planning
and directing all procedures related to the registration and
admission of students; development and implementation of processes
that support the Admissions and Records Office. Oversee the
management of the International Student Program at San Joaquin
Delta College; serve as a Designated School Official (DSO). Serve
as the Registrar for the college.
SUPERVISION RECEIVED AND EXERCISED
Receives administrative direction from the Dean of Student Services
(Counseling, Admissions & Records, Financial Aid).
Incumbents in this classification assign, coordinate, supervise and
evaluate the work of others.
RESPONSIBILITIES AND DUTIES
- Plans, organizes, and oversees daily operation of the
Admissions and Records Office (including admissions, CCC Apply,
high school concurrent enrollment, Student Information System,
evaluations, registration and enrollment, degree audit, awarding of
degrees and certificates and department software systems); ensures
that operating practices and procedures are in compliance with
district regulatory requirements. Authority to make independent
- Provides leadership in the creation and implementation of the
district strategic plan for the admissions and records functional
areas in collaboration with the Dean of Student Services by
collaboratively working to establish and implement goals; develop
Student Learning Outcomes (SLOs) for Admissions, Records, and
Evaluation; monitors assessment outcomes, develops data driven
improvement plans based on metrics and measurable analytics; works
collaboratively on program review, accreditation, and college
- Supervises, trains, and evaluates the performance of assigned
staff; interviews, selects employees, and performs disciplinary
action in accordance with policy and labor contracts; makes
recommendations and evaluates department staffing needs.
- Certifies general education requirements for students
transferring to colleges and universities. Verifies student
requirements for graduation and transfer.
- Assesses coordination of approved curriculum as it interfaces
with student registration processes to ensure that prerequisites
are properly functioning.;
- Establish and define student record holds as it pertains to
registration and enrollment.
- Manages records processes including transcripts, verifications
of enrollment, subpoenas, petitions, grade changes and incompletes;
- Consults and collaborates with the Information Technology (IT)
Department to provide technical expertise to ensure that the
Student Information System is functioning with accuracy. Recommends
technical updates and implementation to create efficiency in
processes. Investigates, troubleshoots, streamlines, and resolves
data issues to assure data integrity related to MIS submission,
State apportionment 320 report, and other critical state and
federal audits by mandated deadlines. Exercises judgment and makes
independent decisions related to the efficiency of processes and
procedures as warranted by identified errors or problems.
- Interpret and explains complex State and Federal laws,
regulations, Board policies, administrative procedures, rules, and
statewide initiatives to students, staff, faculty, and
administration regarding student records, grading, graduation,
probation and dismissal in accordance with California Community
Colleges Chancellor's Office mandates, and compliance with Title 5
and the State Education Code.
- Responsible for the coordination of a variety of student
petitions, including residency reclassification appeals.
- Plans, researches, monitors, recommends, submits and makes
independent decisions related to annual budgets and expenditures
for assigned areas including the collection of tuition and fees,
and fee credits. Track and submit justifications for service
expenses, supplies, and equipment in accordance with established
regulations and district policies.
- Directs and Coordinates the International Student Program,
including budget management, staff supervision and evaluation,
program review, and learning outcomes. Serves as the Designated
School Official (DSO) for the Student and Exchange Visitor
Information System (SEVIS) certification and reporting for the
International Student Program. Collaborates with the Department of
Homeland Security on immigration issuance of visas to prospective
- Coordinates the development of the academic calendar, college
catalog, priority registration schedule, parts of the schedule of
classes, and the commencement program.
- Interprets and implements federal and state regulations and
legislation governing Admissions and Records; maintains current
knowledge of regulations and state reporting requirements related
to Admissions and Records, international students, veteran student
requirements and AB 540; develops and implements policies and
procedures to comply with changes in regulations and laws to avoid
- Serves as the District Registrar, the FERPA Compliance Officer,
and custodian of student records. Directs the maintenance of
student academic records; provides for the security,
confidentiality, retention, and destruction of records; supervises
staff access to and the release of student information in
compliance with the FERPA (Family Educational Rights and Privacy
Act) for the purposes of access, protection, and confidentiality.
Oversees, verifies, processes, and responds to requests made in
conjunction with the Solomon Amendment and subpoenas.
- Supervises staff's access to privacy information and the
release of student information in compliance with the Family
Educational Rights and Privacy Act (FERPA); resolves breaches of
security in a timely and efficient manner; directs training
activities to ensure FERPA compliance. Coordinates internal and
external audits with District's auditor to ensure compliance with
registration, residency, concurrent enrollment, and student
- Serves as the technical expert on District participatory
governance committees related to enrollment management/student
services and workgroups formulated to make recommendations or
changes to improve registration processes or related functions that
promote student success and completion.
- Oversees the collection and maintenance
of rosters and grades from faculty ensuring completion by
applicable deadlines. Assists faculty as needed with corrections,
changes, and other issues.
- Collaborates with the Webmaster to ensure accuracy and currency
of web pages related to Admissions and Records.
- Monitors changes in education code, regulations and technology
that may affect District or departmental operations; implement
policy and procedural changes.
- Perform other related duties as assigned.
Education and Experience Requirements:
- Pertinent federal, state and local laws, codes and regulations
including Title 5 and the California Education Code requirements
and federal requirements for student residence, grading, Testing,
admissions, records, curriculum, and general education.
- Policies regarding student admissions, registration, records
and transcript requirements.
- Effective interpersonal skills
- Principles of supervision, training, office management and
- Computer systems and software applications, Microsoft Word,
Excel, and rules that relate to admissions, registration, records
management, and retention
- Local, state and federal laws and regulations pertaining to
admissions and records, including the Family Education Rights and
Privacy Act (FERPA) regulations.
- Department of Homeland Security (DHS, United States Citizenship
and Immigration Services (USCIS), and Student Exchange and Visitor
Information System SEVIS regulations and procedures that govern
International Student Programs.
- Computer systems and software applications related to
Admissions and Records, transcript evaluations, certificate, and
- Interpret and apply Title 5, California Education Code, FERPA,
and related state and federal laws regarding Admissions and
- Interpret and apply federal laws regarding the International
- Evaluate and assess processes, policies, and procedures.
- Lead and motivate a team to ensure high performance and a
customer service-oriented work environment. Model and foster in
staff excellent customer service skills.
- Resolve complaints, create solutions, and apply appropriate
conflict resolution strategies.
- Employ critical thinking to analyze, interpret complex
situations, policies, procedures, and regulations; ability to
explain complex information to others
- Provide leadership and stimulate cooperation among the
- Supervises, evaluates, and trains staff.
- Establish and maintain cooperative and effective working
relationships with students, faculty, staff, administrators, and
external community partnerships.
- Communicate effectively both orally and in writing.
- Analyze data and prepare evaluative reports.
- Sensitivity to and understanding of the diverse academic,
socioeconomic, cultural, linguistic, ethnic backgrounds and
disabilities of community college students and staff.
- Support the District in achieving its mission, vision, and
strategic goals as appropriate in carrying out the duties of this
- Focus on student success, service excellence, and willingness
to assist colleagues District-wide, as needed.
- Works independently; exercises sound judgement and analytical
skills for decision making.
Bachelor's degree from an accredited college or university in
education, psychology, sociology, business administration, public
administration, student services administration or related
Five (5) years of progressive experience in an
admissions/enrollment, records, or student services related
function; and two (2) years in a leadership capacity, or management
or supervisory experience.
- Minimum Salary: US Dollar (USD) 114,429
- Maximum Salary : US Dollar (USD) 136,634
- External Closing Date: Feb 26, 2022
- External Opening Date: Jan 21, 2022
Stockton, California, United States
To be considered for this position please visit our web site and
apply on line at the following link: https://deltacollege.referrals.selectminds.com
The San Joaquin Delta Community College District provides access
to its education programs and activities and makes all employment
decisions without regard to national origin, religion, age, sex,
gender, gender identity, gender expression, race or ethnicity,
color, medical condition, genetic information, ancestry, sexual
orientation, marital status, physical or mental disability,
pregnancy, military and veteran status, or any other legally
protected category. The District’s prohibition against sex and
gender discrimination includes sexual harassment and sexual