Grants & Contracts Analyst

The GCA will work independently on a variety of complex-level grants/contracts that involve highly detailed budgets, multiple projects and subawards. This position will also manage some non-sponsored funds, including general funds and gifts (i.e., BDP designated accounts).

Post-Award (50%)

• Meet with the BDP(s) regularly for updates and report any issues unrelated to funding portfolio to the BDP Administrator.
• Partner with SPSS to manage related post-award processes, including award setup, review and account setup verification.
• Provide groundwork for subcontract negotiations (i.e., SWIFT).
• Ensure post-award responsibilities are completed including: budget distribution; monthly account expense tracking and reconciliation; e-form setup; effort reporting; timely processing of cost transfers, invoices, Pcard approvals and reimbursements; sponsor reporting; and paperwork finalization related to subcontract setup.
• Provide information and direct assistance required to complete contract and grant closeouts.
• Review and track monthly expenses and end dates to know when BDPs should apply for new funding.
• Coordinate with BDP’s administrative department to process just-in-time requests for BDP proposals.
• Maintain ongoing updates and communications related to current grants and contracts. This includes regular auditing and reporting to BDP(s) on financial status of grants, contracts and discretionary accounts.

Partner with BDP(s), relevant department/divisional administrative/research staff, Johns Hopkins University Research Administration (JHURA) and School of Medicine’s Office of Research Administration (ORA) toward the planning and development of application submissions to various federal offices, private agencies/foundations and commercial companies.
• Understand and utilize institutional policies and sponsor guidelines for the pre-award grant process.
• Review all sponsored proposals for assigned BDP(s) prior to them being forwarded to the BDP Administrator and JHURA/ORA for signature. Adequate review involves ensuring accuracy, inclusion of requested application components and adherence to all relevant guidelines.
• Responsible for the timely preparation of proposal administrative documents including the budget, budget justification and Coeus record for BDP(s) review.
• Provide instruction, preparation assistance and support related to grant application procedures.
• Serve as liaison between research units, central offices (i.e., SPSS) and funding agencies.
• Manage all assigned grant submissions to ensure timeliness and accuracy.
• Ensure compliance in all other areas related to grant and contract management, including sponsoring organization guidelines, internal protocols, accurate protocol information within grant documents, conflicts of interest, etc.

Other Administration (10%)

• Resolve ad hoc problems/issues relating to the BDP(s) and their staff/lab personnel in a timely manner.

• Bachelor’s Degree in Business or Finance required.
• Two (2) years of administrative/budgeting experience.
• Successful completion of the RAT program (13-15 months) is equivalent to two years of relevant experience for this position. If an employee does not successfully complete the program, no additional experience will be applied.
• Additional education may substitute for required experience and additional related experience may substitute for required education, to the extent permitted by the JHU Equivalency Formula.*

*JHU Equivalency Formula:30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for the required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

** Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.

• Knowledge of accounting and budgeting theory and practices required.
• General knowledge and understanding of The Johns Hopkins University accounting system and related fiscal offices preferred.
• Ability to make independent judgments and to act on decisions on a daily basis.
• Ability to work with flexibility on several tasks simultaneously and to meet various concurrent deadlines.
• General knowledge of external Federal guidelines/procedures for grants and contracts, including NIH, NSF, DOD and NASA.

Classified Title: Grants & Contracts Analyst
Role/Level/Range: ATP/03/PC
Starting Salary Range: $51,210 - $70,480 annually (commensurate with experience)
Employee group: Full Time
Schedule: M-F, 8:30 am - 5:00 pm
Exempt Status: Exempt
Location: Hybrid/Homewood Campus
Department name: ​​​​​​​Vice Provost Research Office of
Personnel area: University Administration

The successful candidate(s) for this position will be subject to a pre-employment background check.

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office atjhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711.

Johns Hopkins has mandated COVID-19 and influenza vaccines, as applicable. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry. For additional information, applicants for SOM positions should visit https://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/and all other JHU applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/.

The following additional provisions may apply, depending on campus. Your recruiter will advise accordingly.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

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