Assistant Registrar

Northwest Technical College (NTC) invites applicants to join our team as the Assistant Registrar.  To accomplish our mission of “preparing students for rewarding careers”, we prioritize creating a culture in which diversity is embraced and all people are safe, welcome, and validated.  NTC has prepared students for fulfilling careers in high-demand fields for more than 50 years. The college’s accessible, affordable, hands-on programs also help the region’s employers meet their ever-growing need for a highly skilled workforce. NTC serves more than 1,000 students with an excellent education, an open-enrollment policy and affordable tuition. Students may pursue nearly 40 degree, diploma and certificate programs in six distinct career paths. Classes are offered on campus, online, or as a combination of both.  NTC is a member of the Minnesota State system of colleges and universities. 

The Assistant Registrar serves as the Records Office subject matter expert for NTC as well as a generalist in Admissions, Financial Aid, and other student services functions at NTC.  Records Office functions include interpreting academic policies for NTC and Minnesota State – as they relate to academic records of student, the application for degree life cycle (review, confirmation, and posting), satisfactory academic progress, commencement, registration, and maintenance of academic records.  In addition, the Assistant Registrar is responsible for the transcript evaluation process to determine the granting of transfer credit for students entering with previous coursework.  They will also represent the One Stop Student Services Center serving prospective and current students as a one-stop student services representative with knowledge in records, registration, financial aid, admission, and other student service areas; additional support, as needed, to schedule and proctor exams, participate in campus events and outreach programs, and be a liaison for students seeking assistance form the One Stop Student Services Center.

Responsibilities of the Assistant Registrar include:

• Administering the college registration process, satisfactory academic progress, graduation application process (review, verification and posting of degree), commencement ceremony, course scheduling, grading system, degree exceptions, and the electronic document imaging system.   Overseeing the processing of Records Office functions, such as enrollment verification, transcript requests, and Dean’s List eligibility.  Ensuring all functions are completed while maintaining the accuracy of student records and adhering to state and federal data privacy laws. Providing work direction to student workers.  Percent of Time: 70%
• Overseeing the transcript evaluation process and determining the granting of transfer credit for students entering with previous coursework. This includes the official and proper documentation of credit given. Working closely with the faculty and other academic content experts, as needed, to determine course equivalency and course substitution in order to accurately complete transcript evaluation and subsequent granting of transfer credits if applicable.  Percent of Time: 20%
• Representing the One Stop Student Services Center and serving prospective and current students with knowledge in records, registration, financial aid, admission, and other student service areas; providing additional support, as needed, to schedule and proctor exams, participate in campus events and outreach programs, and be a liaison for students seeking assistance from the One Stop Student Services Center.  Percent of Time: 10%     

Minimum qualifications for this position include:

• Bachelor’s Degree.
• Excellent human relations, customer service, oral and written communication skills.
• Computer skills including proficiency in software such as Microsoft Office.
• High degree of computer literacy and familiarization with electronic recordkeeping.
• Knowledge of state and federal statutes and regulations to ensure compliance in all facets of a program.
• Ability to problem solve situations with a positive attitude utilizing critical thinking skills.
• Knowledge of academic policy and procedure, specifically as it relates to registration and degree completion.

Preferred qualifications include:

• Records Office experience.
• Knowledge of the principles and practices of admission procedures and school records management, including the inter-relationship with other college programs and divisions and NACAC Principles of Good Practice.
• Experience with degree audit reporting software.
• Experience with student information systems.
• Experience with document imaging systems.
• Experience with customer relations management systems.
• Knowledge of or experience working with diverse cultures and populations.

For more details:  https://ntcmn.peopleadmin.com/

To apply:  Apply for Vacancy Posting 52290, on the Minnesota Management and Budget website:  http://mn.gov/mmb/careers/

If you are unable to apply online, please contact the job information line at 651.259.3637

For additional information about the application process, go to http://www.mn.gov/careers

Inquiries about the position:
Charles Abbott
Email: Charles.abbott@nctmn.edu
Phone: (218) 333-6645

If you have general questions about this posting or submitting an application, contact Teresa Hanson at teresa.hanson@bemidjistate.edu

COLLEGE / COMMUNITY: Northwest Technical College is in Bemidji, Minnesota, in Northern Minnesota. The greater Bemidji community has a population of 25,000 and serves as a regional center for education, commerce, recreation, health care, and the arts. Bemidji State University, a partner institution, and Northwest Technical College welcome 6,000 students annually. Northwest Tech offers hands-on learning in Business, Health Care, Manufacturing, Transportation, and General Education. As a partner in Distance Minnesota, the College is engaged in innovative distance education with most of its programs offered online in addition to on campus. Northwest Technical College is a member of the Minnesota State Colleges and Universities System (Minnesota State) https://www.minnstate.edu.  To learn more about the student-centered environment at Northwest Technical College, visit www.ntcmn.edu.

WHY BEMIDJI:

In this Northwoods setting, students, staff, and faculty have a variety of activities at their fingertips. Possessing all the charm and character of a college town, Bemidji remains a tight-knit community of good neighbors and engaged citizens. While the city of Bemidji — named after the Ojibwe Chief Shaynowishkung (nicknamed Bemidji) — is home to a diverse population of more than 15,000 people, it serves a regional population of more than 100,000.

Located between three American Indian reservations – Leech Lake, Red Lake, and White Earth, students have an opportunity to experience a dynamic local culture and history. Bemidji also sits at the center of the legends of Paul Bunyan and Babe the Blue Ox. The famous statues of Paul and Babe greet students as they drive along Lake Bemidji.

Though quaint and historic, the city offers the urban conveniences upon which college students rely. Northwest Technical College is conveniently located minutes away from affordable restaurants, cozy coffee shops, grocery stores, city parks, and more. Small, locally-owned shops and art sculptures line the streets of downtown Bemidji, while national chains can be found in and around the Bemidji area, including an uptown selection of department stores and restaurants.

The thriving downtown community presents ample opportunities for engagement off-campus. Among other things, there are fine-dining restaurants, cafes, and a natural foods co-op in downtown Bemidji. The historic Paul Bunyan Playhouse has a calendar of classic shows; restaurants and lounges offer weekly live music performances; the First Friday Art Walk provides a tour of new monthly art exhibits; and annual events such as the Loop the Lake Festival, the Dragon Boat Festival, the Blue Ox Marathon, Bemidji Winterfest, and The Minnesota Finlandia bring the community together.

For those who love the outdoors, there are wooded, multi-use trail systems within minutes of campus and community parks with walking trails, playgrounds and a skate park. Lake Bemidji State Park and its miles of navigable trails is located directly across the lake from BSU, and the Buena Vista Ski Area — just 12 miles north of town — offers downhill skiing and BSU-sponsored student transportation in the winter months. Further, the Mississippi River Headwaters is a mere 45 minutes from Bemidji.

For further information, visit our website at: https://www.ntcmn.edu

Review a "special report on how this former lumber town has rebuilt itself as a high-speed, regional center of enterprise" at Bemidji 2.0

Other Resources:

• Visit Bemidji – https://www.visitbemidji.com/
• 218 Relocate / Greater Bemidji – https://www.218relocate.com/
• Bemidji Area Chamber of Commerce – https://www.bemidji.org/ 
• Explore Minnesota – https://www.exploreminnesota.com/article/top-things-to-do-bemidji

Statement of Notice

Northwest Technical College prohibits discrimination and sexual violence of any kind. Contact the Center for Civil Rights Investigation Office if you have concerns regarding discrimination and/or sexual violence. Per Minnesota State System Procedure 1B.3.1, all universities and colleges must provide contact information of their Title IX Coordinator.

Steven D. Parker, Campus Diversity Officer & Title IX Coordinator
Email: TitleIX@bemidjistate.edu
Phone: (218) 755-4121
1500 Birchmont Drive NE, Deputy Hall, Room 211, Bemidji, MN 56601