Account Specialist, Bursar

The mission of The University of St. Augustine for Health Sciences is the development of professional health care practitioners through innovation, individualized, and quality classroom, clinical, and distance education.

GENERAL SUMMARY

Perform bursar tasks, assist in processing changes requested by students, supply purchases, petty cash management, and general record keeping duties under the direction of the Finance Manager. Includes all or part of the essential functions below.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Petty Cash and Supplies Ordering

• Manage Petty cash – manage request for and disbursement of petty cash, collection of expense receipts, maintain record of use of petty cash by department and account number and communicate with Corp Accounting for expense booking
• Manage office supply ordering for the campus
• Allocate office supplies expense to department and post cost allocation to Corporate Accounting for booking

Receipting

• Provide receipts to students for payments – Scan, save and process Call-in credit card payments, walk-in payments, FSA, etc.
• Provide document behind receipting for Corporate Accounting to batch process
• Post transactions to Jenzabar
• Analyze AR Reports to identify and assist with collecting on student past due balances

Bursar

• Assist with ensuring billing statements go out timely and accurately and are aligned with pre-determined dates as outlined on the academic calendar
• Assist students with payment plans, refund, bursar hold and billing questions
• AR collections – weekly management, initiate and confirm correct data
• Tuition & fee assessment – record and process schedule changes as approved by Registrar, calculate any refund or tuition changes, share changes with Financial Aid
• Tuition & fee assessment – record and process post professional changes (see above)
• Fee assessment – record and process miscellaneous fees
• Refund /returns – record and process miscellaneous returns/refunds due to drop/withdrawal, return of lender funds, credit card credit, AP to HigherOne,
• Refund/returns – Process Funds on Hold, CPE Seminar cancellation
• Support the Bursar team by ensuring superior data quality ' work with counterparts in the organization to resolve data integrity issues

Project support – as required

• Under the Direction of the Finance Manager, Executive Director of Finance, or CFO, assists with audit and other reporting requirement preparation and data entry.
  
• Coordinates closely with Registrar, Bursar, Finance, Financial Aid, and other departments assisting with other accounting related tasks.
• Support on 90/10 reporting
• Back up of Accounting Associate/Accountant for PO handing purposes

Gear store Inventory management- Complete month end report and work with office supply coordinator to assure the school has sufficient inventory.

OTHER DUTIES AND RESPONSIBILITIES

May perform other duties and responsibilities that management may deem necessary from time to time.

POSITION IN ORGANIZATION

Reports to :
Bursar Team Lead

Positions Supervised: N/A

TECHNICAL, MANAGERIAL & PEOPLE SKILLS REQUIRED

To perform this job successfully an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Incumbents will be evaluated, in part, based on performance of each essential function. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

EDUCATION and/or EXPERIENCE

• High school diploma or equivalent required. Associate degree in accounting or related field with an accounting certificate preferred or minimum of 3 years applicable accounting experience.
• Experience in an academic or educational setting preferred
• Previous computer experience with intermediate to advance knowledge of Microsoft Office, specifically Excel.
• Self-motivated, team player, work well with all levels of professionals.
• Ability to organize and work on multiple projects.
• Proven analytical thinking ability.

TRAVEL

Minimal travel required.

BUSINESS COMPETENCIES

To perform the job successfully, an individual should demonstrate the following competencies:

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  Collaborates - Building partnerships and working collaboratively with others to meet shared objectives.

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  Being Resilient - Rebounding from setbacks and adversity when facing difficult situations.

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  Instills Trust - Gaining the confidence and trust of others through honesty, integrity, and authenticity.

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  Drives Results - Consistently achieving results, even under tough circumstances.

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  Innovation - Creating new and better ways for the organization to be successful.

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  Customer Focus - Building strong customer relationships and delivering customer-centric solutions.
  

WORK ENVIRONMENT
Work is performed primarily in a standard office environment but may involve exposure to moderate noise levels. Work involves operation of personal computer equipment for six to eight hours daily and includes physical demands associated with a traditional office setting, e.g., walking, standing, communicating, and other physical functions as necessary.

The University of St. Augustine for Health Sciences is an equal opportunity at will employer and does not discriminate against any employee or applicant for employment because of age, race, religion, color, disability, sex, sexual orientation or national origin.