Administrative Specialist I

Classification Title:

Administrative Spec I

Job Description:

Provides support to the Directors of RecSports

• Answer, screen, and transfer phone calls
• Receive and direct visitors
• Schedule appointments and maintain calendars
• Schedule and coordinate staff and other meetings; prepare agendas, book meeting rooms
• Record, compile and distribute minutes or other records of meetings
• Prepare communications, such as memos, emails, reports, and other correspondence
• Coordinate and book travel arrangements; including transportation and accommodations for Directors and job candidates.

Fiscal Responsibilities

• Process deposits (credit card payments, check payments, EFT payments for payroll deductions)
• Process journal entries (E2R) for chartfield payments
• Process travel authorizations for Directors and job candidates
• Process expense reports (TEAMS, Sports Clubs, job candidates)
• Process Jim Bryan Grant reimbursements
• Enter and certify data within effort reporting system
• Support purchasing requirements for department - researching items, obtaining price quotes, entering information into university systems, receiving purchase orders, and maintaining PCard information as required

General Office Management

• Collate and distribute mail; maintain staff mailboxes
• Create and maintain filing systems, both electronic and physical
• Maintain and order office supplies
• Manage department printers, phone lists, and organization chart
• Cross trained to work with Membership Services

Expected Salary:

$43,000.00 - $45,000.00

Minimum Requirements:

Bachelor's degree; or an equivalent combination of education and relevant experience.

Must have a valid FL driver's license.

Preferred Qualifications:

Bachelor’s degree and seven years of relevant experience; understands UF purchasing regulations and procedures, skilled in PeopleSoft; has excellent Excel spreadsheet skills; can work with minimal supervision, to think laterally and to undertake initiatives; and is self-motivated, adaptable, a great team player and customer focused; has excellent written and oral communication skills.

Special Instructions to Applicants:

In order to be considered, you must upload your cover letter and resume.

This position is eligible for veteran’s preference. If you are claiming veteran’s preference, please upload a copy of your DD 214 Member Copy 4 with your application for consideration. See our Veteran's Preference Page for more specific information.

This is a time-limited position.

Application must be submitted by 11:55 p.m. (ET) of the posting end date.

Health Assessment Required: No