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Payroll Associate

Employer
Wesleyan University
Location
Connecticut, United States
Salary
Salary Not Specified
Posted Date
Jan 21, 2022

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Position Type
Administrative, Academic Affairs, Adult & Continuing Education Programs, Business & Administrative Affairs, Financial Affairs, Human Resources Administration
Employment Type
Full Time
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Wesleyan University, founded in 1831, is a diverse, energetic liberal arts community where critical thinking and practical idealism go hand in hand.

Position Details
The Payroll Office is a part of the Controller’s Office and is responsible for the efficient processing and reporting of payroll for approximately 1,100 University employees and 1,500 student employees while complying with governmental regulations and providing exceptional customer service.
Reporting to the Payroll Manager, the Payroll Associate is responsible for the full-cycle payroll processing for students workers, staff (union and non-union) and faculty. This position will work cross functional to ensure an in-depth understanding of the needs and challenges faced by each group. Additionally, the position will also be responsible for maintaining the integrity of the payroll system by ensuring data accuracy, and by continuing to identify ways to streamline and automate payroll processes.
Responsibilities include:
  • Process payroll on a weekly, semi-monthly, and monthly basis for all employees, accurately and in line with payroll deadlines.
  • Submit new hire reporting to the state.
  • Assist in the administration of the time and attendance system (Workforce Time).
  • Review, analyze and reconcile timesheets discrepancies.
  • Participate in continuous improvement efforts.
  • Participate in ad-hoc projects as assigned.
  • Prepare data and documents for internal & external audits.
  • Cross-train in all areas of payroll.
  • Interact effectively within Payroll/Finance and HR/Benefits to foster exceptional customer satisfaction.
  • Process I-9s for students including the on-boarding of new student hires.
  • Respond to inquiries in the payroll ticketing system (ServiceNow), as well as email, telephone and in person inquiries.
  • Respond to requests for verifications of employment.
  • Process ACH returns and stop payment requests for lost checks.
  • Assist employees with W-2 duplicate copy requests.
  • Perform testing for system upgrades and updates, tax upgrades, parallel processing, and other projects.
  • Prepare journal entries for each payroll.

This position provides an opportunity for a work arrangement that includes time in the office and working remotely.
Minimum Qualifications
Associates degree and a minimum of two years of payroll experience or an equivalent of combination of education, training, and experience. Proficient knowledge of MS Word and Outlook. Intermediate knowledge of Excel including data sorting, using simple formulas, and spread sheet formatting. Extensive knowledge of payroll practices and procedures. Knowledge of payroll garnishments and benefit distribution. Basic understanding of both state and federal employment laws. Proven data entry skills with a focus on accuracy and speed. Demonstrated attention to detail, excellent customer service, strong organizational and effective communication skills. Strict adherence in maintaining confidentiality. Proven ability to work independently and as part of a team. Demonstrated ability to work in fast-paced deadline driven role. Demonstrated ability to be flexible and adapt to the changing needs of an organization. Demonstrated commitment to working within a diverse environment and collaborating with individuals of different backgrounds.

Preferred Qualifications
Experience with automated payroll systems. Familiarity with PeopleSoft and Work Force Time. Familiarity with ADP payroll Systems.


Special Instructions to Applicants
Application close date is February 25, 2022
Additional Information
Any and all offers to external applicants are contingent on the candidate’s completion of a pre-employment background check screening and pre-employment physical to the satisfaction of Wesleyan University.

Wesleyan requires all employees to be vaccinated against Covid 19 unless they meet the criteria for a medical or religious exemption. New employees must be vaccinated prior to their start date. If an employee needs an exemption for medical or religious reasons, they must submit a request to Wesleyan and be approved before their start date

Wesleyan University, located in Middletown, Connecticut, does not discriminate on the basis of race, color, religious creed, age, gender, gender identity or expression, national origin, marital status, ancestry, present or past history of mental disorder, learning disability or physical disability, political belief, veteran status, sexual orientation, genetic information or non-position-related criminal record. We welcome applications from women and historically underrepresented minority groups. Inquiries regarding Title IX, Section 504, or any other non-discrimination policies should be directed to: Alison Williams, Vice President for Equity & Inclusion/ Title IX Officer, 860-685-3927, awilliams@wesleyan.edu.

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