founded in 1831, is a diverse,
energetic liberal arts community where critical thinking and
practical idealism go hand in hand.
The Payroll Office is a part of the Controller’s Office and is
responsible for the efficient processing and reporting of payroll
for approximately 1,100 University employees and 1,500 student
employees while complying with governmental regulations and
providing exceptional customer service.
Reporting to the Payroll Manager, the Payroll Associate is
responsible for the full-cycle payroll processing for students
workers, staff (union and non-union) and faculty. This position
will work cross functional to ensure an in-depth understanding of
the needs and challenges faced by each group. Additionally, the
position will also be responsible for maintaining the integrity of
the payroll system by ensuring data accuracy, and by continuing to
identify ways to streamline and automate payroll processes.
- Process payroll on a weekly, semi-monthly, and monthly basis
for all employees, accurately and in line with payroll
- Submit new hire reporting to the state.
- Assist in the administration of the time and attendance system
- Review, analyze and reconcile timesheets discrepancies.
- Participate in continuous improvement efforts.
- Participate in ad-hoc projects as assigned.
- Prepare data and documents for internal & external
- Cross-train in all areas of payroll.
- Interact effectively within Payroll/Finance and HR/Benefits to
foster exceptional customer satisfaction.
- Process I-9s for students including the on-boarding of new
- Respond to inquiries in the payroll ticketing system
(ServiceNow), as well as email, telephone and in person
- Respond to requests for verifications of employment.
- Process ACH returns and stop payment requests for lost
- Assist employees with W-2 duplicate copy requests.
- Perform testing for system upgrades and updates, tax upgrades,
parallel processing, and other projects.
- Prepare journal entries for each payroll.
This position provides an opportunity for a work arrangement that
includes time in the office and working remotely.
Associates degree and a minimum of two years of payroll
experience or an equivalent of combination of education, training,
Proficient knowledge of MS Word and Outlook.
Intermediate knowledge of Excel including data sorting, using
simple formulas, and spread sheet formatting.
Extensive knowledge of payroll practices and procedures.
Knowledge of payroll garnishments and benefit
Basic understanding of both state and federal employment
Proven data entry skills with a focus on accuracy and
Demonstrated attention to detail, excellent customer service,
strong organizational and effective communication skills.
Strict adherence in maintaining confidentiality.
Proven ability to work independently and as part of a
Demonstrated ability to work in fast-paced deadline driven
Demonstrated ability to be flexible and adapt to the changing
needs of an organization.
Demonstrated commitment to working within a diverse
environment and collaborating with individuals of different
Experience with automated payroll systems.
Familiarity with PeopleSoft and Work Force Time.
Familiarity with ADP payroll Systems.
Special Instructions to Applicants
Application close date is February 25, 2022
Any and all offers to external applicants are contingent on
the candidate’s completion of a pre-employment background check
screening and pre-employment physical to the satisfaction of
Wesleyan requires all employees to be vaccinated against Covid 19
unless they meet the criteria for a medical or religious exemption.
New employees must be vaccinated prior to their start date. If an
employee needs an exemption for medical or religious reasons, they
must submit a request to Wesleyan and be approved before their
Wesleyan University, located in Middletown, Connecticut, does
not discriminate on the basis of race, color, religious creed, age,
gender, gender identity or expression, national origin, marital
status, ancestry, present or past history of mental disorder,
learning disability or physical disability, political belief,
veteran status, sexual orientation, genetic information or
non-position-related criminal record. We welcome applications from
women and historically underrepresented minority groups. Inquiries
regarding Title IX, Section 504, or any other non-discrimination
policies should be directed to: Alison Williams, Vice President for
Equity & Inclusion/ Title IX Officer, 860-685-3927, firstname.lastname@example.org.