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Administrative Specialist, Department of Business Administration, Lerner College

Employer
University of Delaware
Location
Delaware, United States
Salary
Salary Not specified
Posted Date
Jan 22, 2022

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Position Type
Faculty Positions, Business & Management, Business Administration
Employment Level
Non-Tenured Track
Employment Type
Full Time
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University of Delaware

Equal Employment Opportunity Statement

The University of Delaware is an Equal Opportunity Employer which encourages applications from Minority Group Members, Women, Individuals with Disabilities and Veterans. The University's Notice of Non-Discrimination can be found at http://www.udel.edu/aboutus/legalnotices.html


Job No: 498406
Work Type: Staff
Location: Newark
Categories: Administrative Support, Full Time


PAY GRADE: 29E

CONTEXT OF THE JOB:

The Department of Business Administration the Alfred Lerner College of Business and Economics contains seven undergraduate majors, a variety of minors as well as several programs at the graduate level.

The Administrative Specialist position in the Department of Business Administration in the Alfred Lerner College of Business and Economics, supports the academic, financial, human resource functions and the daily operations of the department. The position is responsible for BUAD budgets, financial reporting, creating policies and guidelines, renovation projects, as well as other projects and grants, and manages a nonexempt employee.

MAJOR RESPONSIBILITIES:
  • Prepare and administer, in consultation with the chair, all departmental accounts, budgets, and matters related to personnel appointments/salary increases. Includes analysis and projection of expenditures. Financial oversight of departmental budget of over $9 million, including grants and other sponsored projects. Works with the chair to ensure the long-term growth and financial viability of the program.
  • Provide financial administration, assists with preparing grant proposals, and manages closeouts.
  • Manage the administrative function of the department including staffing, scheduling, payroll, HR forms and performance appraisals. Ensure that policies established by the Department Chairperson and the College are implemented and recommend changes as needed. Ensure compliance with University policies and procedures.
  • Manage individual and corporate contributions, scholarships. Oversee preparation of letters in response.
  • Assist the chair with the preparation and execution of annual advisory board meetings. Manage the collection of and maintenance of advisory board bio data, which is kept in copy ready format for frequent printing and special releases.
  • Coordinate and assist faculty assigned as advisors to clubs. Support student club events and travel.
  • Prepare information for the faculty appraisal and planning process, including course evaluations and template for merit raises.
  • Coordinate the preparation of the class schedule (grad and undergrad) for the faculty through CLSS.
  • Coordinate guest speakers and travel arrangements for seminars and classes.
  • Serve as department liaison for records retention, establishes and organizes records maintenance and office filing systems, including confidential personnel and budget information.
  • Manage maintenance for department space and equipment.
  • Perform other job-related duties as assigned.

QUALIFICATIONS:
  • Bachelor's degree and three years of relevant experience, or equivalent combination of education and experience.
  • Financial and budget planning experience, as well as effective human resource management.
  • Effective organizational skills, and the ability to initiate and implement problem solving strategies.
  • Ability to use advanced techniques in word processing, spreadsheet analysis, database management, presentation software, PeopleSoft and Cognos reporting and queries, and UDSIS.
  • Familiarity with University programs is strongly preferred.
  • Ability to work independently, to supervise, and evaluate the work of others.
  • Ability to edit the content, structure, and format of a range of written material.
  • Ability to interact well with people of all ages and diverse backgrounds.
  • Effective analytical and technical skills, including the use of financial management systems, relational databases, spreadsheets, and word-processing software programs. Ability to generate ad-hoc reports that are meaningful and understandable.
  • Ability to interpret, adapt and apply guidelines and procedures.
  • Ability to plan, organize, implement, evaluate, and modify administrative support needs.
  • Effective interpersonal and communication skills in working with a diverse population.
  • Ability to make sound administrative/procedural decisions and judgments.
  • Demonstrates an understanding and consideration of the differing needs and concerns of individuals with varying identities, cultures and backgrounds.
  • Committed to fostering a workplace culture of belonging, where diversity is celebrated and equity is a core value.


Notice of Non-Discrimination, Equal Opportunity and Affirmative Action
The University of Delaware does not discriminate against any person on the basis of race, color, national origin, sex, gender identity or expression, sexual orientation, genetic information, marital status, disability, religion, age, veteran status or any other characteristic protected by applicable law in its employment, educational programs and activities, admissions policies, and scholarship and loan programs as required by Title IX of the Educational Amendments of 1972, the Americans with Disabilities Act of 1990, Section 504 of the Rehabilitation Act of 1973, Title VII of the Civil Rights Act of 1964, and other applicable statutes and University policies. The University of Delaware also prohibits unlawful harassment including sexual harassment and sexual violence.

Applications close: Feb 04 2022 Eastern Standard Time

PI161899047

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