University of Delaware
Equal Employment Opportunity Statement
The University of Delaware is an Equal Opportunity Employer which
encourages applications from Minority Group Members, Women,
Individuals with Disabilities and Veterans. The University's Notice
of Non-Discrimination can be found at http://www.udel.edu/aboutus/legalnotices.html
Administrative Support, Full Time
PAY GRADE: 29E
CONTEXT OF THE JOB:
The Department of Business Administration the Alfred Lerner College
of Business and Economics contains seven undergraduate majors, a
variety of minors as well as several programs at the graduate
The Administrative Specialist position in the Department of
Business Administration in the Alfred Lerner College of Business
and Economics, supports the academic, financial, human resource
functions and the daily operations of the department. The position
is responsible for BUAD budgets, financial reporting, creating
policies and guidelines, renovation projects, as well as other
projects and grants, and manages a nonexempt employee.
- Prepare and administer, in consultation with the chair, all
departmental accounts, budgets, and matters related to personnel
appointments/salary increases. Includes analysis and projection of
expenditures. Financial oversight of departmental budget of over $9
million, including grants and other sponsored projects. Works with
the chair to ensure the long-term growth and financial viability of
- Provide financial administration, assists with preparing grant
proposals, and manages closeouts.
- Manage the administrative function of the department including
staffing, scheduling, payroll, HR forms and performance appraisals.
Ensure that policies established by the Department Chairperson and
the College are implemented and recommend changes as needed. Ensure
compliance with University policies and procedures.
- Manage individual and corporate contributions, scholarships.
Oversee preparation of letters in response.
- Assist the chair with the preparation and execution of annual
advisory board meetings. Manage the collection of and maintenance
of advisory board bio data, which is kept in copy ready format for
frequent printing and special releases.
- Coordinate and assist faculty assigned as advisors to clubs.
Support student club events and travel.
- Prepare information for the faculty appraisal and planning
process, including course evaluations and template for merit
- Coordinate the preparation of the class schedule (grad and
undergrad) for the faculty through CLSS.
- Coordinate guest speakers and travel arrangements for seminars
- Serve as department liaison for records retention, establishes
and organizes records maintenance and office filing systems,
including confidential personnel and budget information.
- Manage maintenance for department space and equipment.
- Perform other job-related duties as assigned.
Notice of Non-Discrimination, Equal Opportunity and Affirmative
- Bachelor's degree and three years of relevant experience, or
equivalent combination of education and experience.
- Financial and budget planning experience, as well as effective
human resource management.
- Effective organizational skills, and the ability to initiate
and implement problem solving strategies.
- Ability to use advanced techniques in word processing,
spreadsheet analysis, database management, presentation software,
PeopleSoft and Cognos reporting and queries, and UDSIS.
- Familiarity with University programs is strongly
- Ability to work independently, to supervise, and evaluate the
work of others.
- Ability to edit the content, structure, and format of a range
of written material.
- Ability to interact well with people of all ages and diverse
- Effective analytical and technical skills, including the use of
financial management systems, relational databases, spreadsheets,
and word-processing software programs. Ability to generate ad-hoc
reports that are meaningful and understandable.
- Ability to interpret, adapt and apply guidelines and
- Ability to plan, organize, implement, evaluate, and modify
administrative support needs.
- Effective interpersonal and communication skills in working
with a diverse population.
- Ability to make sound administrative/procedural decisions and
- Demonstrates an understanding and consideration of the
differing needs and concerns of individuals with varying
identities, cultures and backgrounds.
- Committed to fostering a workplace culture of belonging, where
diversity is celebrated and equity is a core value.
The University of Delaware does not discriminate against any person
on the basis of race, color, national origin, sex, gender identity
or expression, sexual orientation, genetic information, marital
status, disability, religion, age, veteran status or any other
characteristic protected by applicable law in its employment,
educational programs and activities, admissions policies, and
scholarship and loan programs as required by Title IX of the
Educational Amendments of 1972, the Americans with Disabilities Act
of 1990, Section 504 of the Rehabilitation Act of 1973, Title VII
of the Civil Rights Act of 1964, and other applicable statutes and
University policies. The University of Delaware also prohibits
unlawful harassment including sexual harassment and sexual
Feb 04 2022 Eastern Standard Time