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Senior Grants and Contract Specialist (Sign-On Bonus)

University of Maryland School of Medicine
Maryland, United States
Competitive Salary
Posted Date
Jan 23, 2022

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Position Type
Administrative, Business & Administrative Affairs, Grants & Contracts
Employment Level
Employment Type
Full Time
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The University of Maryland, Baltimore (UMB), Institute of Human Virology (IHV) is currently recruiting for Senior Grants & Contract Specialists.  The Senior Grants & Contracts Specialist provides full lifecycle research administration for IHV, identifying and maintaining grants and/or contracts awards through administration of financial, resource, reporting, compliance, and close out . Pre-award requires identifying research opportunities and developing proposal/application to secure funding to support research and post-award administers awarded grants/contracts ensuring budget, compliance, resources, and reporting.  
The Senior Specialist will provide grant preparation review to understand requirements for the application process including interpreting guidelines for the submission and providing the groundwork for the application required documents. This position will work with management to identify priorities of gathering and processing documents and develops contract requirements containing quantifiable specifications and measurable performance criteria. Reviews application forms, contract templates, correspondence and selected agreements for appropriate presentation of compliance information. Develops timeline to meet submission deadlines and checklist of required documents. Generates required documents checklist for grant application.   ***This position is eligible for a $5,000 sign-on bonus.  *Half will be paid within the first 30 days of employment, and half will be paid upon successful completion of probation.  Current UMB employees are not eligible for the sign-on bonus.***
Benefits Information:
UMB offers a generous benefits package, which includes 22 vacation days, 14 floating and holidays, 15 sick days; comprehensive health insurance and retirement options; and tuition remission for employees and their dependents at any of the University System of Maryland schools.
In the Fall of 2021, UMB will require all faculty, staff, and students to be vaccinated against COVID-19. Exemptions for medical or religious reasons will be processed through Human Resources.   Primary Duties:
  • Prepares grant and contract budget and application. Finalizes documents for submission. Validate proposal error and/or warnings. Knowledgeable in all funding mechanisms and interprets of federal, state, University, sponsor policies and regulations and requirements to ensure compliance and adherence to those policies.
  • Provides consultation, advice, and directions to all level staff and faculty regarding grant and/or contracting issue resolution.
  • Translates program requirements into contract terms in consultation with principal investigator (PI) and management. Identifies, develops, and ensures contract requirements contain quantifiable specification and measurable performance criteria. Validates the performance criteria will meet the requirements. Ensures all results are completed and submitted to sponsor.
  • Reviews sponsor guidelines and request for proposals, interpret and communicate compliance and eligibility information to research faculty and staff. Seeks information to obtain better understanding of processes. Identifies inconsistencies in process and develops suggestions for improvements to ensure higher quality processes in conjunction with the Office of Research of Development.
  • Maintains all close documentation for the department and the sub awards. Seeks approvals for invention statement and publications have been completed in ERA commons.
  • Interprets data for the purpose of determining past financial performance to develop and prepare financial reports for financial analysis, forecasting, and trending. Devises financial reporting tools and reports. Recommends overall adjustments in effort allocation and spending across investigator portfolio. Provides PI and management with adhoc reports in support of strategic plan.
  • Develops safeguards to ensure the integrity of grant administration or contracts and protects the University from financial losses. Ensures sub-awards are also in compliance with terms and conditions of the award.
  • Identifies issues and resolves independently. Anticipates roadblocks and able to independently resolve proactively.
  • Develops evaluation criteria for review of grant and contract applications. Reviews and interprets funding agency guidelines and regulations and advises faculty as to policies and procedures of those agencies as well as those of the state and University.
  • Develops timeline to meet submission deadlines and checklist of required documents and independently adjusts timeline to adapt to change. Adhere to set timelines. Independently prioritizes processes to ensure timelines are met.
  • Provides guidance on staffing and budgetary requirements. Reviews and maintains documentation related to cost transfers, requests for expenditures, effort reporting, budget revisions, and fund statements. Coordinates invoicing, accounts receivable, and deposits in the financial system and ensures payments are applied correctly. Anticipates spending to ensure contract funds are fully utilized with in contract date.
  • Interacts directly with designation sponsor representatives to clarify ambiguous terms and conditions, and to request supplemental funding, no cost extensions, and other administrative requests.
  • Identifies future funding opportunities and work with PI to identify research components.
  • Acts as point of contact for all UMB parties and sponsors involved in the negotiation process.
  • Maintains, identifies, and resolves any delinquent trainings, conflict of interest, and any other institutional compliance requirements.
  • May provide work coordination or oversight of others.
  • Performs other duties as assigned.
  Qualifications    Education: Bachelor’s degree. Master's degree preferred.
Experience: Five (5) years of directly related contract, grant, or research administration.
Other: Financial disclosure reporting required by State of Maryland Ethics Committee.
No substitution of experience for education.   Knowledge, Skills, and Abilities:
Knowledge of position requirements. Knowledge of all applicable requirements, regulations, and laws. Skill in effective use of applicable technology/systems. Ability to effectively communicate both verbal and written thoughts, ideas, and facts. Ability to work cooperatively with others and independently.
Accomplishes responsibilities by applying specialized and theoretical knowledge, principles, and concepts of a professional discipline normally acquired through advanced education or specialized training. Resolves issues and significant matters on behalf of management by utilizing independent judgment, discretion, creativity, and analytical thinking. Contributes to development and evaluation of goals and objectives. Creates solutions to ensure legal and policy compliance. May supervise, mentor, or coordinate work of others (positions that supervise are responsible for service delivery, quality assurance, and employee performance). May independently manage or administer programs, processes, projects, or resources.
Applies intermediate level knowledge, concepts, principles, and skills. Decision-making occurs within general guidelines and requires significant interpretation. Supervisor defines work guided by goals and objectives. Supervisor assists with unusual situations. Solutions require considerable analysis and evaluation of various alternatives. Independently anticipates needs and requirements to resolve non-routine matters.   Hiring Range: Commensurate with education and experience
UMB is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law or policy. For assistance related to employment, please contact the Staffing department at  
If you anticipate needing a reasonable accommodation for a disability under the Americans With Disabilities Act (ADA), during any part of the employment process, please submit a UMB Job Applicant Accommodation Request. You may also contact Please note that only inquiries concerning an ADA request for reasonable accommodation will be responded to from this email address.
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