The University of Maryland, Baltimore (UMB), Institute of
Human Virology (IHV)
is currently recruiting for
Senior Grants & Contract Specialists
The Senior Grants & Contracts Specialist provides full
lifecycle research administration for IHV, identifying and
maintaining grants and/or contracts awards through administration
of financial, resource, reporting, compliance, and close out .
Pre-award requires identifying research opportunities and
developing proposal/application to secure funding to support
research and post-award administers awarded grants/contracts
ensuring budget, compliance, resources, and reporting.
The Senior Specialist will provide grant preparation review to
understand requirements for the application process including
interpreting guidelines for the submission and providing the
groundwork for the application required documents. This position
will work with management to identify priorities of gathering and
processing documents and develops contract requirements containing
quantifiable specifications and measurable performance criteria.
Reviews application forms, contract templates, correspondence and
selected agreements for appropriate presentation of compliance
information. Develops timeline to meet submission deadlines and
checklist of required documents. Generates required documents
checklist for grant application. ***This position is
eligible for a $5,000 sign-on bonus. *Half will be
paid within the first 30 days of employment, and half will be paid
upon successful completion of probation. Current UMB
employees are not eligible for the sign-on bonus.***
UMB offers a generous benefits package, which includes 22 vacation
days, 14 floating and holidays, 15 sick days; comprehensive health
insurance and retirement options; and tuition remission for
employees and their dependents at any of the University System of
In the Fall of 2021, UMB will require all faculty,
staff, and students to be vaccinated against COVID-19. Exemptions
for medical or religious reasons will be processed through Human
Resources. Primary Duties:
- Prepares grant and contract budget and application. Finalizes
documents for submission. Validate proposal error and/or warnings.
Knowledgeable in all funding mechanisms and interprets of federal,
state, University, sponsor policies and regulations and
requirements to ensure compliance and adherence to those
- Provides consultation, advice, and directions to all level
staff and faculty regarding grant and/or contracting issue
- Translates program requirements into contract terms in
consultation with principal investigator (PI) and management.
Identifies, develops, and ensures contract requirements contain
quantifiable specification and measurable performance criteria.
Validates the performance criteria will meet the requirements.
Ensures all results are completed and submitted to sponsor.
- Reviews sponsor guidelines and request for proposals, interpret
and communicate compliance and eligibility information to research
faculty and staff. Seeks information to obtain better understanding
of processes. Identifies inconsistencies in process and develops
suggestions for improvements to ensure higher quality processes in
conjunction with the Office of Research of Development.
- Maintains all close documentation for the department and the
sub awards. Seeks approvals for invention statement and
publications have been completed in ERA commons.
- Interprets data for the purpose of determining past financial
performance to develop and prepare financial reports for financial
analysis, forecasting, and trending. Devises financial reporting
tools and reports. Recommends overall adjustments in effort
allocation and spending across investigator portfolio. Provides PI
and management with adhoc reports in support of strategic
- Develops safeguards to ensure the integrity of grant
administration or contracts and protects the University from
financial losses. Ensures sub-awards are also in compliance with
terms and conditions of the award.
- Identifies issues and resolves independently. Anticipates
roadblocks and able to independently resolve proactively.
- Develops evaluation criteria for review of grant and contract
applications. Reviews and interprets funding agency guidelines and
regulations and advises faculty as to policies and procedures of
those agencies as well as those of the state and University.
- Develops timeline to meet submission deadlines and checklist of
required documents and independently adjusts timeline to adapt to
change. Adhere to set timelines. Independently prioritizes
processes to ensure timelines are met.
- Provides guidance on staffing and budgetary requirements.
Reviews and maintains documentation related to cost transfers,
requests for expenditures, effort reporting, budget revisions, and
fund statements. Coordinates invoicing, accounts receivable, and
deposits in the financial system and ensures payments are applied
correctly. Anticipates spending to ensure contract funds are fully
utilized with in contract date.
- Interacts directly with designation sponsor representatives to
clarify ambiguous terms and conditions, and to request supplemental
funding, no cost extensions, and other administrative
- Identifies future funding opportunities and work with PI to
identify research components.
- Acts as point of contact for all UMB parties and sponsors
involved in the negotiation process.
- Maintains, identifies, and resolves any delinquent trainings,
conflict of interest, and any other institutional compliance
- May provide work coordination or oversight of others.
- Performs other duties as assigned.
Bachelor’s degree. Master's degree preferred.
Five (5) years of directly related
contract, grant, or research administration.
Financial disclosure reporting required by
State of Maryland Ethics Committee.
No substitution of experience for education.
Knowledge, Skills, and Abilities:
Knowledge of position requirements. Knowledge of all applicable
requirements, regulations, and laws. Skill in effective use of
applicable technology/systems. Ability to effectively communicate
both verbal and written thoughts, ideas, and facts. Ability to work
cooperatively with others and independently.
Accomplishes responsibilities by applying specialized and
theoretical knowledge, principles, and concepts of a professional
discipline normally acquired through advanced education or
specialized training. Resolves issues and significant matters on
behalf of management by utilizing independent judgment, discretion,
creativity, and analytical thinking. Contributes to development and
evaluation of goals and objectives. Creates solutions to ensure
legal and policy compliance. May supervise, mentor, or coordinate
work of others (positions that supervise are responsible for
service delivery, quality assurance, and employee performance). May
independently manage or administer programs, processes, projects,
Applies intermediate level knowledge, concepts, principles, and
skills. Decision-making occurs within general guidelines and
requires significant interpretation. Supervisor defines work guided
by goals and objectives. Supervisor assists with unusual
situations. Solutions require considerable analysis and evaluation
of various alternatives. Independently anticipates needs and
requirements to resolve non-routine matters. Hiring
Commensurate with education and experience
UMB is an Equal Opportunity/Affirmative Action Employer. All
qualified applicants will receive consideration for employment
without regard to sex, gender identity, sexual orientation, race,
color, religion, national origin, disability, protected Veteran
status, age, or any other characteristic protected by law or
policy. For assistance related to employment, please contact the
Staffing department at HRJobs@umaryland.edu
If you anticipate needing a reasonable accommodation for a
disability under the Americans With Disabilities Act (ADA), during
any part of the employment process, please submit a UMB Job
Applicant Accommodation Request. You may also contact HRDiversity@umaryland.edu
Please note that only inquiries concerning an ADA request for
reasonable accommodation will be responded to from this email