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Lead Processing Archivist, Special Collections

University of Oregon
Oregon, United States
Salary Not specified
Posted Date
Jan 21, 2022

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Position Type
Administrative, Academic Affairs, Librarians & Library Administration
Employment Level
Employment Type
Full Time
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Lead Processing Archivist, Special Collections & University Archives

Job no: 528772
Work type: Faculty - Career
Location: Eugene, OR
Categories: Administrative/Professional, Library, Planning/Project Management

Department: UO Libraries
Rank: Associate Librarian
Salary: $60,000 to $80,000 per year
Annual Basis: 12 Month
Review of Applications Begins
March 3, 2022; position open until filled.
Special Instructions to Applicants
To ensure consideration for the position, please include with your online application:
1. a cover letter stating your interest and qualifications for the position, and
2. current resume or CV.
Department Summary
About UO Libraries:
The University of Oregon Libraries is an essential partner in the University's educational, research, and public service mission. With five locations on the Eugene campus, and branches at UO Portland and at the Oregon Institute of Marine Biology, the Libraries offers many flexible, service- and technology-rich environments for our users' research and learning needs. The UO Libraries is committed to supporting and enhancing the diversity of the university community, providing a culturally inclusive environment where diversity of thought and expression is valued and respected, and disrupting systemic inequalities. With a focus on equity in service, we strive to create a powerful learning community, a welcoming space where faculty, students, and patrons of all ages and cultural and ethnic backgrounds can access the information necessary to achieve their personal and professional goals. Our mission is to actively support the student learning experience, enable the creation and stewardship of knowledge, and contribute to advancements in teaching, research, scholarship, and public service. We value intellectual freedom, user-centered service, evidence-based approaches, transparency, innovation, teamwork, diversity, and integrity.

The University of Oregon Libraries is the only Association of Research Libraries (ARL) member in Oregon. The library is a member of the Orbis Cascade Alliance, SPARC, Center for Research Libraries, DuraSpace, the Council on Library and Information Resources, Coalition for Networked Information, EDUCAUSE, and other major organizations. For more information about the UO Libraries, go to

About Collections and Discovery Services:
Collections and Discovery Services (CDS) is responsible for acquiring, describing, preserving, and disseminating all types of scholarly and creative outputs to advance the research, teaching, and learning work of the University of Oregon community. CDS offers a range of reference, consulting, and instructional services to the users and creators of these collections. CDS encompasses four major areas: Digital Scholarship Services; Electronic Resources and Acquisitions; Cataloging, Metadata, and Preservation Services; and Special Collections and University Archives. CDS endeavors to build strong partnerships, within the UO Libraries and with regional partners, to be a leader in advancing practice, and to contribute with increasing effectiveness to local, regional, and international resource collection and curation efforts.

About Special Collections and University Archives:
Special Collections & University Archives (SCUA) is the second largest collection of the UO Libraries and is located in the largest of the UO Libraries, the Knight Library. SCUA holds over 3,000 manuscript collections; more than a million photographic items, 200,000 rare books and medieval codices, university archives, original art, audio-visual material, film, architectural drawings, and ephemera. We preserve Pacific Northwest regional history, provide curriculum support, and assist researchers in many fields from across the United States and abroad.
Position Summary
The Lead Processing Archivist reports to the SCUA Director and has full responsibility for overseeing the archival processing unit's projects and staff, which includes processing archivists, grant-supported staff, and graduate and undergraduate student assistants. In collaboration with the Director, the Lead Processing Archivist establishes policy standards for the intake, appraisal, accessioning, and arrangement and description of the collections, including maintaining the unit's processing manual and other written guidelines required for processing.
Minimum Requirements
  • Master's Degree in Library/Information Science (MLIS) from an ALA-accredited institution, or equivalent graduate degree in which coursework has focused on the intellectual control and organization of archival collections.
  • Six years work experience post-MLIS (or equivalent graduate degree) with demonstrated increased responsibility for the management of archival processing, arrangement and description of personal papers, organizational records, and institutional archives in both analog and born-digital formats.
  • Ability to safely move carts and book/flatbed trucks loaded up to 100 pounds; lift and bend with boxes or volumes weighing up to 40 pounds; carry large/awkward map carriers; climb and reach on step stools and rolling ladders; handle dollies and book/flatbed trucks.
    Professional Competencies
  • Demonstrated knowledge of processing, arrangement, and description of personal external organizations' records and institutional records through completed finding aids, including complex and large (100+ cartons) collections.
  • Demonstrated knowledge of DACS, MARC, and EAD encoding through completed catalog records and published finding aids.
  • Knowledge of appraisal of manuscripts and archives.
  • Evidence of effective project planning, management, and completion.
  • Excellent analytical, time management, and organizational skills.
  • Demonstrated ability to meet deadlines, manage regular workflows, and coordinate, schedule, and handle heavy and complex workloads.
  • Evidence of strong interpersonal, written, and oral communication skills, and the ability to work in a team environment.
  • Demonstrated ability to effectively engage and network with archival colleagues through professional associations and conferences.
  • Ability to work creatively, both independently and collaboratively.
  • Familiarity with the archival collection content management system, Archives Space.
  • Demonstrated commitment to diversity, equity, and inclusion.
    Preferred Qualifications
  • Experience with Archives Space Public and ILS systems, such as ExLibris.
  • Knowledge of digital collections processing, data migration, and/or digital curation.
  • Knowledge of software applications (Access, Excel, etc.) that assist in developing descriptive metadata for the purpose of finding aid creation.
  • Experience with XML editing tools, such as Oxygen.

    University of Oregon students and employees are required to be fully vaccinated against COVID-19. For additional information see:

    The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans and paid time off. For more information about benefits, visit

    The University of Oregon is an equal opportunity, affirmative action institution committed to cultural diversity and compliance with the ADA. The University encourages all qualified individuals to apply, and does not discriminate on the basis of any protected status, including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process, please contact us at or 541-346-5112.

    UO prohibits discrimination on the basis of race, color, sex, national or ethnic origin, age, religion, marital status, disability, veteran status, sexual orientation, gender identity, and gender expression in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Title IX Coordinator, Office of Civil Rights Compliance, or to the Office for Civil Rights. Contact information, related policies, and complaint procedures are listed on the statement of non-discrimination.

    In compliance with federal law, the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is available online at

    To apply, visit jeid-c1be436d3265164da2b664f68c0e96a7
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