Lead Processing Archivist, Special Collections & University
Faculty - Career
: $60,000 to $80,000 per year
Review of Applications Begins
March 3, 2022; position open until filled.
Special Instructions to Applicants
To ensure consideration for the position, please include with your
1. a cover letter stating your interest and qualifications for the
2. current resume or CV.
About UO Libraries:
The University of Oregon Libraries is an essential partner in the
University's educational, research, and public service mission.
With five locations on the Eugene campus, and branches at UO
Portland and at the Oregon Institute of Marine Biology, the
Libraries offers many flexible, service- and technology-rich
environments for our users' research and learning needs. The UO
Libraries is committed to supporting and enhancing the diversity of
the university community, providing a culturally inclusive
environment where diversity of thought and expression is valued and
respected, and disrupting systemic inequalities. With a focus on
equity in service, we strive to create a powerful learning
community, a welcoming space where faculty, students, and patrons
of all ages and cultural and ethnic backgrounds can access the
information necessary to achieve their personal and professional
goals. Our mission is to actively support the student learning
experience, enable the creation and stewardship of knowledge, and
contribute to advancements in teaching, research, scholarship, and
public service. We value intellectual freedom, user-centered
service, evidence-based approaches, transparency, innovation,
teamwork, diversity, and integrity.
The University of Oregon Libraries is the only Association of
Research Libraries (ARL) member in Oregon. The library is a member
of the Orbis Cascade Alliance, SPARC, Center for Research
Libraries, DuraSpace, the Council on Library and Information
Resources, Coalition for Networked Information, EDUCAUSE, and other
major organizations. For more information about the UO Libraries,
go to https://library.uoregon.edu/overview
About Collections and Discovery Services:
Collections and Discovery Services (CDS) is responsible for
acquiring, describing, preserving, and disseminating all types of
scholarly and creative outputs to advance the research, teaching,
and learning work of the University of Oregon community. CDS offers
a range of reference, consulting, and instructional services to the
users and creators of these collections. CDS encompasses four major
areas: Digital Scholarship Services; Electronic Resources and
Acquisitions; Cataloging, Metadata, and Preservation Services; and
Special Collections and University Archives. CDS endeavors to build
strong partnerships, within the UO Libraries and with regional
partners, to be a leader in advancing practice, and to contribute
with increasing effectiveness to local, regional, and international
resource collection and curation efforts.
About Special Collections and University Archives:
Special Collections & University Archives (SCUA) is the second
largest collection of the UO Libraries and is located in the
largest of the UO Libraries, the Knight Library. SCUA holds over
3,000 manuscript collections; more than a million photographic
items, 200,000 rare books and medieval codices, university
archives, original art, audio-visual material, film, architectural
drawings, and ephemera. We preserve Pacific Northwest regional
history, provide curriculum support, and assist researchers in many
fields from across the United States and abroad.
The Lead Processing Archivist reports to the SCUA Director and has
full responsibility for overseeing the archival processing unit's
projects and staff, which includes processing archivists,
grant-supported staff, and graduate and undergraduate student
assistants. In collaboration with the Director, the Lead Processing
Archivist establishes policy standards for the intake, appraisal,
accessioning, and arrangement and description of the collections,
including maintaining the unit's processing manual and other
written guidelines required for processing.
- Master's Degree in Library/Information Science (MLIS) from an
ALA-accredited institution, or equivalent graduate degree in which
coursework has focused on the intellectual control and organization
of archival collections.
- Six years work experience post-MLIS (or equivalent graduate
degree) with demonstrated increased responsibility for the
management of archival processing, arrangement and description of
personal papers, organizational records, and institutional archives
in both analog and born-digital formats.
- Ability to safely move carts and book/flatbed trucks loaded up
to 100 pounds; lift and bend with boxes or volumes weighing up to
40 pounds; carry large/awkward map carriers; climb and reach on
step stools and rolling ladders; handle dollies and book/flatbed
- Demonstrated knowledge of processing, arrangement, and
description of personal external organizations' records and
institutional records through completed finding aids, including
complex and large (100+ cartons) collections.
- Demonstrated knowledge of DACS, MARC, and EAD encoding through
completed catalog records and published finding aids.
- Knowledge of appraisal of manuscripts and archives.
- Evidence of effective project planning, management, and
- Excellent analytical, time management, and organizational
- Demonstrated ability to meet deadlines, manage regular
workflows, and coordinate, schedule, and handle heavy and complex
- Evidence of strong interpersonal, written, and oral
communication skills, and the ability to work in a team
- Demonstrated ability to effectively engage and network with
archival colleagues through professional associations and
- Ability to work creatively, both independently and
- Familiarity with the archival collection content management
system, Archives Space.
- Demonstrated commitment to diversity, equity, and
- Experience with Archives Space Public and ILS systems, such as
- Knowledge of digital collections processing, data migration,
and/or digital curation.
- Knowledge of software applications (Access, Excel, etc.) that
assist in developing descriptive metadata for the purpose of
finding aid creation.
- Experience with XML editing tools, such as Oxygen.
University of Oregon students and employees are required to be
fully vaccinated against COVID-19. For additional information see:
The University of Oregon is proud to offer a robust benefits
package to eligible employees, including health insurance,
retirement plans and paid time off. For more information about
benefits, visit http://hr.uoregon.edu/careers/about-benefits.
The University of Oregon is an equal opportunity, affirmative
action institution committed to cultural diversity and compliance
with the ADA. The University encourages all qualified individuals
to apply, and does not discriminate on the basis of any protected
status, including veteran and disability status. The University is
committed to providing reasonable accommodations to applicants and
employees with disabilities. To request an accommodation in
connection with the application process, please contact us at
firstname.lastname@example.org or 541-346-5112.
UO prohibits discrimination on the basis of race, color, sex,
national or ethnic origin, age, religion, marital status,
disability, veteran status, sexual orientation, gender identity,
and gender expression in all programs, activities and employment
practices as required by Title IX, other applicable laws, and
policies. Retaliation is prohibited by UO policy. Questions may be
referred to the Title IX Coordinator, Office of Civil Rights
Compliance, or to the Office for Civil Rights. Contact information,
related policies, and complaint procedures are listed on the
In compliance with federal law, the University of Oregon prepares
an annual report on campus security and fire safety programs and
services. The Annual Campus Security and Fire Safety Report is
available online at
To apply, visit https://careers.uoregon.edu/en-us/job/528772/lead-processing-archivist-special-collections-university-archives