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Associate Director, Finance and Administration

Drexel University
Pennsylvania, United States
Salary Not Specified
Posted Date
Jan 20, 2022

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Position Type
Faculty Positions, Business & Management, Business Administration, Administrative, Business & Administrative Affairs, Financial Affairs, Grants & Contracts, Executive, Executive Directors
Employment Type
Full Time
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About Drexel

Drexel is one of Philadelphia's top 10 private employers, a comprehensive global research university and a major engine for economic development in the region. With over 24,000 students, Drexel is one of America's 15 largest private universities. Drexel has committed to being the nation’s most civically engaged university, with community partnerships integrated into every aspect of service and academics.

Job Summary

The Associate Director, Finance and Administration provides financial, administrative, human resource, and contract and project management support. The Associate Director works closely with the Director and Drexel Business Services Department Heads on evaluating aspects of their business and providing accurate and actionable ad- hoc reporting to assist with decision-making. The Associate Director works across the DBS portfolio to monitor all contract terms and deliverables, ensuring that both the provider and Drexel University are compliant with all aspects of the contract.

Drexel Business Services includes:
  • Residential and conference housing
  • Campus dining and catering
  • Retail management (including bookstores, vending, and merchant programs)
  • DragonCard services
  • On-campus parking services
  • Drexel University Online
Essential Functions
  • Gather and analyze data (often against demanding deadlines) to inform decisions about the planning and implementation of various initiatives. Work cross-team and cross-department to develop project timelines and action plans.
  • Provide accurate and actionable ad-hoc financial reporting and analysis to support leadership decision making. Participate in cross-departmental business process reviews, including cost-benefit analysis, process mapping/flow charting and perform supporting analysis to enhance and to improve efficiency of the services provided by the department. Evaluate reporting and tracking systems and conduct post implementation program reviews.
  • Oversee the division’s contract management related activities, procedures, and system tools involved in the compliance of new and existing contracts. Ensure alignment with the University’s professional processes and systems and work collaboratively to ensure both the University and its business partners are meeting the obligations documented in each contract.
  • Work cross-department to provide support to the Executive Director, Housing and Dining to manage third- party vendor contracts for food service, retail bookstores and vending. Track contract compliance and financial obligations (commission, expenditures) including contract deliverables and recurring reporting. Support the Director to manage contract terms and conditions, amendments, and deliverables to ensure on-time compliance.
  • Serve as back-up for Director, Finance & Administration for Human Resource and Drexel University Online functions.
  • Serve as the Drexel Business Services point of contact for employee onboarding and offboarding. Manage the timeline and tasks associated with onboarding and offboarding, ensuring stakeholders are informed; including, but not limited to, setting up building access, office location, network, and email accounts.
Required Qualifications
  • Bachelor’s Degree
  • 3-5 years of relevant experience
Physical Demands
  • Typically sitting at a desk/table

University City- Philadelphia, PA

Additional Information

This position is classified as Exempt with a salary grade of L. For more information regarding Drexel’s Professional Staff salary structure,

Special Instructions to the Applicant

Please make sure you upload your CV/resume and cover letter when submitting your application.

Review of applicants will begin once a suitable candidate pool is identified.

Advertised:Jan 20 2022 Eastern Standard Time
Applications close:Feb 20 2022 Eastern Standard Time

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