Finance and Accounting Professional, Bioastronautics Research, CEAS

Job Summary

The College of Engineering and Applied Science encourages applications for a Finance and Accounting Professional! This position is responsible for oversight and implementation of all research administration, financial, payroll, purchasing and general processes for Bioastronautics which includes the Center BioServe Space Technologies. This position has the responsibility to ensure that Bioastronautics is complying with all sponsors, university and campus fiscal and HR policies and processes. This position will provide pre-award and post-award research support and management to the Director, Associate Directors, and the faculty and technical staff within Bioastronautics. This position must independently coordinate with the CCO, OCG, the HRSC and other offices and departments on campus to ensure proper procedures are followed and awards are properly managed. The position reports to the BioServe Space Technologies Director.
The University of Colorado Boulder is committed to building a culturally diverse community of faculty, staff, and students dedicated to contributing to an inclusive campus environment. We are an Equal Opportunity employer, including veterans and individuals with disabilities.

Who We Are

CU Boulder's Ann and H.J. Smead Department of Aerospace Engineering Sciences is nationally known for teaching and research that address both challenges and opportunities facing the aerospace profession. Students work extensively on hands-on experiments in the Practical Innovation Through Learning, Observation and Teaching (PILOT) Laboratory and design projects alongside expert faculty in the department's world-class research centers. CU aerospace alumni are working at top companies and research labs, including the Jet Propulsion Laboratory, Johnson Space Center, The Boeing Company, and Lockheed Martin.

We are home to 58-tenure track, research, and instructional faculty, over 675 graduate students and 1200 undergraduates. Our vibrant community of engineers and scientists tackle challenges in aerospace technology and science.

What Your Key Responsibilities Will Be

Research Budget and Grant Management and Financial Compliance

• Work with the faculty to forecast future years of research expenditures. Analyze the actuals to forecasts and make updates as necessary. Create and manage monthly expense budgets.
• Responsible for arrangements between PI and OCG Proposal Analysts in the proposal submission process.
• Provide budgetary oversight, evaluate and determine options to resolve any issues and assures compliance with federal, state, university and campus fiscal policies and processes.
• Prepare research proposal budgets in coordination with faculty.
• Monitor all research, general, auxiliary, gift, and plant monthly financial statements to ensure proper use of funds and to prevent deficits.
• Process transfers to correct compliance issues or to alleviate deficits.
• Administer sub-contracts from initial set-up to closeout. Create monthly reports required by sub-contracts.
• Create monthly reports for each faculty to forecast future expenditures and payroll.
• Request fabrication speed types and manage reporting and logging of Permanent Equipment.

Procurement, Travel and Expense Management

• Supervise procurement card and travel reimbursement process.
• Supervise transaction processing in Concur and Marketplace
• Manage and approve travel expense reimbursement reports assuring appropriate receipts and documentation are included and expenses are allocated to appropriate accounts.
• Provide clear and concise business purposes for each expense; have an in depth understanding of the types of costs that are allowable on a sponsored project; verify that adequate budget is available in the speedtypes being charged. Be responsible for the completion of the monthly reports and notification of the employee to review and submit.
• Coordinate the review of outstanding expense reports and follow-up with cardholders to assure that the report is submitted on time to avoid penalties from the Procurement Services Center (PSC).
• Oversee the procurement of goods and services using a university issued procurement card.

Payroll Oversight and Compliance

• Work with the HR Service Center and review personnel report, Payroll and Benefit Services and the Graduate School to administer all research faculty hires and nonfaculty personnel hiring, personnel data entry, funding, and termination.
• Advise faculty as to which position types to use to hire new employees, recommend salaries for new research associates/postdocs and university staff, and determine salaries for student assistants.
• Serve as the point of contact/collaborate with the Registrar for graduate student tuition remission.
• Assist faculty in administering multi-year fellowships, forecast for future fellowship appointments, and monitor for compliance. This guidance to the PIs includes decisions about hiring, funding, termination, and tuition remission.

Administrative Management and Planning

• Advise and support faculty with interpretation and application of sponsor and campus policies and procedures.
• Manage faculty interactions with the Office of International Education. Assist faculty with the annual evaluation of research faculty and university staff.
• Exercise management authority in providing overall staff support for the BioServe director, focusing on day-to-day research administration.
• Oversee assigned projects requested by faculty.
• Coordinate space and office requests for faculty. Assign space to research associates and graduate research assistants.

What You Should Know

All University of Colorado Boulder employees are required to comply with the campus COVID-19 vaccine requirement . New employees must provide proof of vaccination or receive a medical or religious exemption within 30 days of employment.

What We Can Offer

The salary range is $50,000 - $56,000. Relocation assistance is available within department guidelines.

Benefits

The University of Colorado offers excellent benefits , including medical, dental, retirement, paid time off, tuition benefit and ECO Pass. The University of Colorado Boulder is one of the largest employers in Boulder County and offers an inspiring higher education environment. Learn more about the University of Colorado Boulder .

Be Statements
Be professional. Be supported. Be Boulder.

What We Require

• Bachelor's degree and 1+ years of professional level experience in finance/accounting, research administration or related area of work. Equivalent combination of education and relevant experience may be substitute.

What You Will Need

• Demonstrated effectiveness in written and oral communications, collaboration and problem solving.
• Demonstrated understanding and application of internal control principles.
• High-level computer skill proficiency in Microsoft Office Suite (particularly Word and Excel) and databases.
• Ability to work independently as well as on a team.

What We Would Like You To Have

• Bachelor's degree in business administration, business, accounting, finance or related field.
• Three years experience with contract accounting and administration.
• Working knowledge of PeopleSoft Finance and HR, and Cognos Reporting.
• Knowledge of administrative, budgetary, and fiscal principles and practices in a higher education environment, including budgeting and fund accounting.
• Demonstrated excellent customer service and the ability to build and maintain effective and trusting working relationships with faculty, administrators, and staff.
• Sensitivity to and appreciation of cultural, political and geographical differences, with ability to work well with faculty, staff and students from around the world.

Special Instructions

To apply, please submit the following materials:

1. A current resume.
2. A cover letter that specifically tells us how your background and experience align with the requirements, qualifications, and responsibilities of the position.

We may request references at a later time.

Please apply by February 3, 2022 for consideration.

Note: Application materials will not be accepted via email. For consideration, please apply through CU Boulder Jobs .

Posting Contact Information

Posting Contact Name: Boulder Campus Human Resources

Posting Contact Email: Recruiting@colorado.edu