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Creative Campus Events Manager

Employer
University of Florida
Location
Florida, United States
Salary
Salary Not Specified
Posted Date
Jan 20, 2022

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Position Type
Faculty Positions, Communications, Media Studies, Administrative, Academic Affairs, Arts Administration, Business & Administrative Affairs, Public Relations & Marketing (Campus), Alumni Affairs, Conference & Special Event Administration
Employment Type
Full Time
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Classification Title:

Creative Campus Events Manager

Job Description:

Position: Half-time, 12 month, TEAMS exempt staff position

Date of Expected Hire: As soon as possible

Salary: $35,500 for 20 hours/week (.50 FTE)

The College of the Arts Dean’s Office seeks a highly experienced and skilled Events Manager to successfully plan, coordinate, implement, and evaluate the impact of all events, functions, meetings and other activities for the Creative Campus joint Provost and College of the Arts initiative. This position will work with strategic partners to plan and coordinating a new concept for Creative Summer B (July and early August) artistic residencies and multimedia events across UF that bring creative energy to UF and engage UF students and faculty in explorations of critical areas of creative inquiry with guest artists and scholars; possible thematics for these events include Afro-diasporic arts and Arts and Artificial Intelligence.

This visible and impactful position plays a key role in bringing arts content to UF-wide and external community audiences of all types. If you want to be a part of making the arts more accessible to and inclusive of our local campus and surrounding communities, have multiple years of events management experience and want to work with a team of artists, researchers, administrators, faculty and staff who are committed to supporting the same both within the College and across the University, we encourage you to apply!

The University of Florida College of the Arts intends to be a transformative community, responding to and generating paradigmatic shifts in the arts and beyond. As artists and scholars, we embrace the complexity of our evolving human experience and seek to empower our students and faculty to shape that experience fearlessly through critical study, creative practice, and provocation. We seek a colleague who identifies as a change-maker. We seek a colleague who will prepare students to access and unsettle centers of power in a radically changing world. We seek a colleague who will position emerging artists and researchers as catalysts for equity on local and global levels.

The University of Florida is an equal opportunity institution dedicated to building a broadly diverse and inclusive faculty, seeking faculty of all races, ethnicities, genders, backgrounds, experiences and perspectives.

Responsibilities: Responsible for the successful execution of all events, meetings or functions that contribute to the College of the Arts’ Creative Campus Initiative programming. This overarching purpose includes these specific functions:

Planning : Learn, from the Associate Dean for Research and Strategic Initiatives, how creative campus programming is intended to contribute to UF and College strategic goals. Work with strategic partners to plan and coordinating a new concept for Creative Summer B (July and early August) artistic residencies and multimedia events across UF that bring creative energy to UF and engage UF students and faculty in explorations of critical areas of creative inquiry with guest artists and scholars; possible thematics for these events include Afro-diasporic arts and Arts and Artificial Intelligence.

Think through the logistics of the programming proposed by the Associate Dean and other UF and College leadership. Advise those leaders on the feasibility, needs and cost of such programming.

Work with this leadership to prepare future years annual Creative Campus funding and programming request to the Provost and work with the Deans on other related annual strategic funding requests.

Assist in establishing event-specific goals.

Liaise with the College’s Advancement team to identify alumni and/or donor interests and opportunities for Creative Campus programming.

Seek out innovative and creative ideas for events through research and networking.

Implementation : Schedule all meetings, events and other functions related to the Creative Campus Initiative with all appropriate interested parties. Work with a diverse set of UF communities and external partners to coordinate all necessary support (including facilities/venues), develop event operating procedures, establish timelines, standards and specifications for service or other event activities, create task assignments and make sure all necessary resources are available for meeting the event-specific goals and overall success of the initiative.

Hire, develop and manage any necessary staff, assure staff are compliant with policies and procedures and standards are met. Provide leadership, direction and coordination among speakers, staff and volunteers during event program/production. May mentor graduate and undergraduate students as interns or OPS employees assisting with programming.

Budget : Assist with advising on necessary budget for Creative Campus programming, providing projections and recommendations. Monitor and report on all Creative B funding sources and budgets (including grant or other external funding sources), tracking expenditures and ensuring expenses stay within budget. For internal funding, work closely with the College’s fiscal team. For external funding, work closely with the College’s Finance and Grants accountant.

Communications and Public Relations: Operational Communications: Communicate with all interested or potentially interested parties during all phases of planning and implementation to ensure that partnering opportunities are not missed and all planning and implementation proceeds smoothly with all parties understanding their roles and responsibilities in making Creative Campus programming successful. These parties include but are not limited to Dean’s office staff; the UF and College Advancement teams; College unit leadership (Directors), faculty, and staff; the College’s Strategic Communications team; Creative Campus related committees; granting organizations, and all external partners.

Public Relations Communications: Work with all the above communities, especially the College’s Strategic Communications team and the College’s Web team to develop and assist in the design and dissemination of information and promotional materials for a variety of audiences related to Creative Campus programming. Coordinate with the communications team on strategy and timelines for these types of communications.

Impact Assessment: Prepare post-event analysis to assess impact, goal achievement, and additional opportunities. Utilize the data and analysis to make recommendations for improving events and programming in the future. Implement such improvements.

Grant-Seeking: When possible, work to identify and assist in writing grant proposals to acquire additional funding or other resources for Creative Campus programming.

Expected Salary:

$35,500 for 20 hours/week (.50 FTE)

Minimum Requirements:

A bachelor's degree in an appropriate area of specialization and five years of appropriate experience; or a high school diploma and nine years of appropriate experience. Appropriate college course work may substitute at an equivalent rate for the required experience.

Preferred Qualifications:

The successful candidate will bring to the position:
  • Evidence of success in promoting an environment that advances access, equity and inclusion.
  • Five or more years of events management and planning experience
  • One or more years of arts events management and planning experience
  • Experience managing projects or events in large public or community organizations
  • Experience managing projects or events in higher education organizations
Special Instructions to Applicants:

Application Process: Applications must be submitted via the University of Florida’s online application system. Online applications must include the following: (1) a detailed letter of application that explains how you match the particular qualifications of this position and how your perspective will contribute to and enhance our transformative community; (2) a resume; and (3) names and contact information of three professional references. The Search Committee may request additional materials at a later time.

Inquiries may be sent to:
Sophia Acord, Associate Dean and
Chair, Creative Campus Events Manager Search
Email: skacord@ufl.edu

Application must be submitted by 11:55 p.m. (ET) of the posting end date.

Health Assessment Required: No

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