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Project Coordinator (US Caribbean & Ethnic Florida Digital Newspaper Project) - Library Associate 2

University of Florida
Florida, United States
Salary Not Specified
Posted Date
Jan 20, 2022

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Position Type
Faculty Positions, Communications, Digital Media, Administrative, Business & Administrative Affairs, Business & Administrative Support, Other Business & Administrative Affairs, Technology Administration/Other, Grants & Contracts
Employment Type
Full Time
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Classification Title:

Library Associate II

Job Description:


The University of Florida Libraries was awarded a grant from the National Endowment for the Humanities (NEH) to digitize Florida and the Virgin Islands’ microfilmed newspapers as part of the US Caribbean & Ethnic Florida Digital Newspaper Project (USCEFDNP). The project is part of the National Digital Newspaper Program developed by the National Endowment for the Humanities (NEH) and the Library of Congress with the objective of digitizing approximately 100,000 pages of historical Florida and Virgin Islands newspapers published between 1836 and 1963 in English, Spanish, and Danish. The digitized newspapers will be included in the Library of Congress’ Chronicling America database .

The Project Coordinator reports to the Project Co-PI at the University of Florida (UF) George A. Smathers Libraries and works in close collaboration with University of the Virgin Islands (UVI) project personnel. The Project Coordinator is responsible for the day-to-day coordination and management of the USCEFDNP. These duties include technical and administrative activities; overseeing microfilm duplication and digital conversion activities for historic newspapers; managing relationships with vendors and external partners; and assisting in outreach activities, including the development of the project web site and project social media accounts.

To support all students, staff and faculty, and foster excellence in a diverse and collaborative society, the Libraries are actively seeking candidates who bring culturally-rich lived experiences to work with individuals of diverse backgrounds, experiences, races, ethnicities, genders, sexual orientation, and perspectives.


Technical/Procedural Oversight
  • Oversees digitization, metadata capture, and OCR output; performs quality review of all assets and related activities for digitizing historic newspapers.
  • Works with vendors to ensure quality microfilm duplication and deliverables for digital assets, and to negotiate budgetary issues.
  • Coordinates cataloging/metadata professional workflows for microfilm inventory and metadata collation.
  • Evaluates newspaper microfilm quality and suitability for digitization.
  • Reports microfilm selection data and digital deliverables fulfillment, including titles, reels, and page counts.
Project Planning
  • Manages project staff and coordinates project workflows.
  • Works with UF project personnel, Advisory Board members, the Library of Congress, and partners at UVI to develop the project.
  • Assists in Request for Proposals (RFP) process to evaluate vendors for digitization, metadata, and optical character recognition output.
  • Develops delivery schedules; maintains tracking system/database for microfilm and digital deliverables.
  • Creates documentation, and maintains complete and accurate records of all work performed.
Project Outreach, Publicity and Communication
  • Works with UF project personnel, Advisory Board members, the Library of Congress, and partners at UVI to publicize the project.
  • Manages the development of the project website and social media accounts.
  • Collaborates with Project Co-PI to deliver progress reports on a specified schedule.
  • Responds to public, professional and scholarly inquiries.
Other Duties as Assigned
  • Participates in professional development opportunities as needed.
  • Performs other duties as assigned.
Expected Salary:

$41,936 minimum salary; The Smathers Libraries offer a salary commensurate with experience and credentials

Minimum Requirements:

Bachelor's degree and four years of related library experience; or a Master's degree and two years of related library experience; or any equivalent combination of experience, training and/or education.

Preferred Qualifications:
  • Demonstrated project management experience.
  • Experience with and a solid understanding of digitization and/or microfilm conversion projects, including microfilm inspection and assessment for digitization
  • Quality control experience.
  • Experience with standards-based metadata schemas (non-MARC and MARC) and principles governing standards in digital libraries.
  • Knowledge of newspapers or serials, and ability to assess complex relationships between titles.
  • Demonstrated ability to pay attention to detail.
  • National Digital Newspaper Program prior experience.
  • Familiarity with XML.
  • Knowledge of Spanish.
  • Commitment to contributing to a respectful and caring community for all, including individuals of diverse backgrounds, experiences, races, ethnicities, gender identities, sexual orientation, and perspectives
  • Evidence of excellent interpersonal skills including oral and written communication
  • Ability to work both independently and collaboratively to accomplish goals
  • Flexibility, and ability to adapt and work in a rapidly changing academic environment
  • Basic computer skills and experience with Microsoft Word and Outlook.
Special Instructions to Applicants:

Application Process

To apply, submit
  • a cover letter detailing your interest in, and qualifications for this position
  • your current resume or CV
  • a list of three references including their contact information (telephone number and
  • email address)
Applications will be reviewed as received. Submit all application materials through the Jobs at UF online application system If you have any questions or concerns about this process, please contact Tina Marie Litchfield, George A. Smathers Libraries Human Resources Office, at .

This is a time-limited position.

Application must be submitted by 11:55 p.m. (ET) of the posting end date.

Health Assessment Required: No

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