Coordinator of Special Academic Programs
- Employer
- Ball State University
- Location
- Indiana, United States
- Salary
- Salary Not Specified
- Date posted
- Jan 20, 2022
View more
- Position Type
- Administrative, Business & Administrative Affairs, Financial Affairs, Student Affairs, Financial Aid
- Employment Type
- Full Time
Job Details
Position Title
Coordinator of Special Academic Programs
Additional Information
The Ball State University Office of Financial Aid and Scholarships ( OFAS ) welcomes applications for two Coordinator of Special Academic Programs positions. The successful candidates will work closely with the Associate Director to provide leadership and guidance regarding the Office of Financial Aid and Scholarships activities in support of the University’s modular academic calendar.
Inclusive Excellence Statement
At Ball State University, inclusiveness and freedom of expression are a part of our enduring values and inform all of our efforts. We encourage applicants to familiarize themselves with our Inclusive Excellence Plan to learn more about our commitment and to identify how you might contribute to these efforts.
Benefits and Community
https://www.bsu.edu/about/administrativeoffices/humanresources/jobs/benefits-and-community/professional-staff
Relocation
https://www.bsu.edu/about/administrativeoffices/humanresources/jobs/working-at-ball-state/relocation
FLSA
Hrs/Week
40
Length of Assignment
Full-Time At-Will
Position Function
Provide leadership and guidance regarding the Office of Financial Aid and Scholarships activities in support of the University’s modular academic calendar. Work with the Associate Director for Compliance, Program Management and Training to interpret complex rules and regulations and work with offices across campus in the development of policies and procedures that best serve students and are regulatory compliant.
Minimum Education
Bachelor’s Degree from an accredited institution, or in lieu of Bachelor’s degree, Associate’s degree with an additional two years of relevant experience.
Minimum Experience
At least one year of related experience.
Minimum Other
Excellent communication, customer service and interpersonal skills.
Authorization to work in the US
Candidates for searches must have current authorization to be employed in the U.S. without employer sponsorship.
Preferred Education
Master’s degree.
Preferred Experience
Experience working in a college or university Financial Aid Office; demonstrated ability to effectively plan, organize and prioritize tasks to meet deadlines; proficiency with Ellucian’s Banner Financial Aid module; working knowledge of BDMS or other imaging software.
Preferred Other
Pre-Employment Screening
Requires successful completion of a background check.
Position Title(s) Supervised
None
Required Certifications
EEO Statement
Ball State University is an Equal Opportunity/Affirmative Action employer that is strongly and actively committed to diversity within its community. Women, minorities, individuals with disabilities and protected veterans are strongly encouraged to apply. All qualified applicants will receive equal consideration for employment without regard to race, color, ethnicity, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, disability, protected veteran status or any other legally protected status.
About Ball State University
Ball State University is located in Muncie, Indiana, on an attractive campus 45 miles northeast of Indianapolis. Approximately 22,000 graduate and undergraduate students enroll in one of eight academic colleges that offer 120 undergraduate programs. We offer more than 140 master’s, doctoral, certificate, and specialist degrees, with many of them ranking among the best in the nation. We engage students in educational, research, and creative endeavors that empower our graduates to have fulfilling careers and meaningful lives enriched by lifelong learning and service, while we enhance the economic, environmental, and social vitality of our community, our state, and our world.
Department
Office of Financial Aid & Scholarships:155410
Department Information
The salary range for this position is $38,000 – $43,000.
Department Email or Phone Number
jmcphers@bsu.edu
Duties & Responsibilities
Ranking
1
Job Duty
Provide leadership in the management and administration of financial aid for modular and non-standard term course offerings; maintain a comprehensive knowledge and understanding of applicable federal and state regulations and required financial aid policies and procedures through training and self-initiated research.
Ranking
2
Job Duty
Serve as the primary liaison for colleges and campus departments regarding modular course offerings; ensure that financial aid advising for modular offerings is comprehensive and there is a campus-wide understanding regarding the complexities of enrollment in modular course offerings.
Ranking
3
Job Duty
Monitor the automated processes essential to the day-to-day operations regarding financial aid for students enrolled in modular courses; ensure timelines and compliance with rules and regulations; recommend proposals for policy, procedural or systems changes as identified.
Ranking
4
Job Duty
Award and package financial aid; monitor and adjust aid based on modular enrollment patterns and beginning dates of programs that are compliant with awarding policies and procedures.
Ranking
5
Job Duty
Manage the financial aid portion of third-party programs, graduate assistantships and employee fee remissions.
Ranking
6
Job Duty
Work with OFAS leadership to prepare and conduct training sessions for departmental staff.
Ranking
7
Job Duty
Provide timely documentation of policies and procedures related to providing financial aid to students enrolled in modular and non-term programs.
Ranking
8
Job Duty
Participate on relevant interdepartmental committees that address procedural or data integrity issues affecting administrative and academic departments and provide input for needed changes to relevant software or setup.
Ranking
9
Job Duty
Interpret complex federal and state regulations, guidelines and professional literature on financial aid and inform staff of changes, modifications and interpretations resulting from new or current legislation. Monitor financial aid and Banner-related list-serve postings, IFAP, NASFAA, regulatory postings, attend training, conferences and webinars when relevant.
Ranking
10
Job Duty
Perform other related duties as assigned.
Posting Number
202200882P
Number of Vacancies
2
Desired Start Date
03/07/2022
Position End Date (if temporary)
Open Date
01/20/2022
Applications Accepted Through Date
02/09/2022
Open Until Filled
No
Information regarding transcripts
The option to upload transcripts is available. Original, official transcripts showing the highest related degree earned is required at the time of hire (even if obtained at BSU). Degree verification will be conducted.
Special Instructions Summary
Supplemental Questions
Required fields are indicated with an asterisk (*).
Applicant Documents
Required Documents
- Resume
- Cover Letter
- Undergraduate Transcripts
- Master's Transcripts
Company
Founded in 1918 in Muncie, Indiana, the public research university has grown to more than 22500 students
Spirited and motivated, we learn, grow, and take flight. Our faculty and staff—everyone in our community—embrace students as learning partners from day one. In classrooms and labs, in immersive learning projects, on the sports fields—with creativity and determination—Cardinals Fly. We are grounded in our values, lifted by our knowledge, and go confidently upward toward ever greater opportunities. Ours is a simple promise: to challenge each other to excel. And with Beneficence as our guide—We Fly.
We are committed to excellence through a talented and diverse faculty and staff. Inclusiveness and freedom of expression are a part of our enduring values and inform all of our efforts. We engage students in educational, research, and creative endeavors that empower our graduates to have fulfilling careers and meaningful lives enriched by lifelong learning and service, while we enhance the economic, environmental, and social vitality of our community, our state, and our world. We are excited that you want to join us in these endeavors!
The university offers excellent benefits, including health care and retirement plans, tuition assistance for employees and dependents, and generous time off with pay.
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