Position Details

Posting date

01/19/2022

Closing date

Open Until Filled

Yes

Position Number

0040500

Position Title

Department Administrator

Department this Position Reports to

Theater

Hiring Range Minimum

$46,000

Hiring Range Maximum

$57,000

SEIU Level

Not an SEIU Position

FLSA Status

Exempt

Employment Category

Regular Full Time

Scheduled Months per Year

12

Scheduled Hours per Week

40

Schedule

Monday – Friday
8 am to 5 pm

Location of Position

Hopkins Center, Room 111
Dartmouth College
Hanover NH 03766

Is this a term position?

No

If yes, length of term in months.

Is this a grant funded position?

No

Position Purpose

To manage, oversee and coordinate all administrative functions of the department’s Theatrical Production program, including prioritization of multiple activities. To advise and support the Director of Theater and the Department Chair on programmatic and administrative matters, ensuring efficient, accurate and timely operations and sound fiscal management.

Description

Required Qualifications - Education and Yrs Exp

Bachelors plus 2-3 years' experience or equivalent combination of education and experience

Required Qualifications - Skills, Knowledge and Abilities

• Excellent verbal and written communication and interpersonal skills.
• Strong planning and organizational skills.
• Thorough knowledge of financial and budget principles and procedures.
• Ability to acquire new technical skills and implement new procedures.
• Attention to detail and accuracy.
• Ability to work independently and as a team member.
• Ability to maintain confidentiality and security.
• Strong commitment to a diverse working environment and to serving the needs of a large and diverse community.
• Bachelor’s degree preferred or the equivalent combination of education and experience.

Preferred Qualifications

• Bachelor’s degree and at least 2-4 years relevant experience in a highly autonomous setting.
• Familiarity with Dartmouth systems a plus.
• Experience in a theatrical or performing arts environment preferred but not required.

Department Contact for Cover Letter and Title

Professor Jamie Horton, Director of Theater

Talent Acquisition Consultant

Matt Browne

Equal Opportunity Employer

Dartmouth College is an equal opportunity/affirmative action employer with a strong commitment to diversity and inclusion. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications by members of all underrepresented groups are encouraged.

Background Check

Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.

Special Instructions to Applicants

In accordance with federal requirements and guidance, all Dartmouth College employees must be fully vaccinated against COVID -19 or receive a qualifying medical or religious exemption from vaccination. Every offer of employment made is contingent upon submission of appropriate documentation evidencing either vaccination against COVID -19 or the receipt of an approved exemption. Failure to meet this condition of employment may result in Dartmouth in its sole discretion delaying your start date or rescinding its offer of employment. Visit https://dartgo.org/vaxpolicy to review the policy and for details and information on requesting an exemption and/or reasonable accommodation. Compliance with this policy is a condition of employment.

Quick Link

https://searchjobs.dartmouth.edu/postings/61333

Key Accountabilities

Description

Administration – Independently manages, oversees and coordinates all administrative functions and activities of the department’s Theatrical Production Program.

Percentage Of Time

15%

Description

Budget – Develops, manages and reports on department/program budget within parameters set by DOF Fiscal Office including operating accounts, gifts and endowments.

Percentage Of Time

5%

Description

Financial Management – Oversees, reconciles, and reports on all financial matters for the department.

Percentage Of Time

15%

Description

Financial Management – Oversees, reconciles, and reports on all financial matters for the department.

Percentage Of Time

15%

Description

Visiting Artist Support – Adhering to institutional policies and procedures, coordinates all logistics for visiting production artists including housing and travel arrangements, production-related academic appointments, and non-employee contracting and payments.

Percentage Of Time

15%

Description

Hopkins Center Liaison – serves as primary point of contact with Hopkins Center communications and administration teams, coordinating on all matters related to theater production marketing, sales, administrative planning, finance, and communications.

Percentage Of Time

10%

Description

Event Coordination – With the Academic Coordinator, responsible for the management, coordination and implementation of all department events including department meetings, lectures, workshops, conferences, faculty, guest speakers, student presentations, open houses, social gatherings, alumni events and seminars.

Percentage Of Time

10%

Description

Information Management – With the Academic Coordinator and the Production Manager and adhering to institutional policies and procedures, maintains a comprehensive array of manual and electronic records such as inventories, budgets, student information and personnel files, determines retention and disposition for specific information not otherwise covered by institutional policies.

Percentage Of Time

5%

Description

Facilities – Facilitates facilities matters such as theater and rehearsal space renovations and building improvements as well as general maintenance issues and upkeep, office space assignments and access issues.

Percentage Of Time

5%

Description

Human Resources – Hires, trains and supervises and evaluates student employees according to department/program administrative structure. Works with faculty on HR issues such as staff hiring, performance management, compensation and terminations.

Percentage Of Time

5%

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Demonstrates a commitment to diversity, inclusion, and cultural awareness through actions, interactions, and communications with others.

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Performs other duties as assigned.
Supplemental Questions

Required fields are indicated with an asterisk (*).

1. * How did you hear about this employment opportunity?
   • Talent Acquisition Consultant
   • AbilityJOBS
   • American Library Association
   • CareerBuilder
   • Chronicle of Higher Education
   • Chronicle of Philanthropy
   • Dartmouth College Employment Website
   • Glassdoor
   • Internal Employee Referral
   • HERC
   • Higher Ed Jobs
   • Indeed
   • Inside Higher Ed Jobs
   • LinkedIn
   • National Black MBA Association
   • Recruit Military
   • Prospanica
   • Valley News
   • Other (Please specify below)
2. If you answered 'Other' to the above question, please specify here
   
   (Open Ended Question)
   
   

Documents Needed to Apply
Required Documents

1. Resume
2. Cover Letter

Optional Documents