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Finance Manager

Employer
University of Colorado Boulder
Location
Colorado, United States
Salary
Salary Not Specified
Posted Date
Jan 19, 2022

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Position Type
Faculty Positions, Business & Management, Accounting & Finance, Business Administration, Administrative, Business & Administrative Affairs, Financial Affairs, Grants & Contracts
Employment Type
Full Time
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Job Summary

The College of Engineering and Applied Science encourages applications for a Finance Manager! The Finance Manager provides financial management support to the Mechanical Engineering Department Chair (ME). The position manages departmental budgetary and accounting matters and assists the Chair with annual budget development and implementation. This position supervises departmental accounting, contracting, and purchasing while ensuring compliance with GASB principles of accounting and state fiscal rules. This work is done through audit and analysis of financial transactions and records, interpretation of statements and reports, research, re-education, and investigation of financial items that may not be well defined or understood by others. The position provides financial process and procedure training to individuals and units as assigned. The Finance Manager must work cooperatively with other offices and departments on campus. The position requires a strong knowledge of accounting and budgeting in all funds (general, auxiliary, gift, grant, and plant) as well as an understanding of the CU Foundation accounting system.
The University of Colorado Boulder is committed to building a culturally diverse community of faculty, staff, and students dedicated to contributing to an inclusive campus environment. We are an Equal Opportunity employer, including veterans and individuals with disabilities.

Who We Are

Hands-on learning, sophisticated research, and a driven spirit are defining the next generation of engineers at CU Boulder. Students in the Department of Mechanical Engineering learn from a vibrant faculty conducting diverse research in consumer products, robotics, thermodynamics, energy, and the environment. We’re home to nearly 1,200 students in undergraduate, graduate, and PhD programs.

We offer world-class facilities and an outstanding spirit for business and industry. CU Boulder is ranked the #18th most entrepreneurial university in the nation by Forbes Magazine (2015). We also have strong connections to multiple national laboratories located here in Boulder, providing real-world research opportunities for students.

What Your Key Responsibilities Will Be

Departmental Financial Oversight
  • Assists the Department Chair with financial planning and budgeting for general-fund, auxiliary, grant and gift accounts by investigating, analyzing, and interpreting financial data based on past expenditures, anticipating budget allocations, and tracking current and future commitments. Provides financial reports to the Chair and external relations board as needed.
  • Monitors and reviews the department budget, ensuring that funding distributions are accurate and financial transactions are both appropriate and allowable.
  • Is responsible for the department’s procurement process, ensuring compliance with university and state fiscal rules.
  • Serves as approving official for departmental procurement cardholders, journal entries, cash transfers, Marketplace orders, non-employee reimbursements, and travel reimbursements.
  • Acts as a resource to provide communication and clarity regarding purchases in compliance with the Fiscal Code of Ethics policy.
  • Serves as the department's primary interface to the college’s Director of Budget and Finance on financial, budget, and expense questions.
  • Implements department policies and procedures by interpreting Federal, State, and University rules to align with financial restrictions in collaboration with the college’s Director of Budget and Finance.
  • Sets up and monitors subcontracts with other companies and/or universities.-moved to contracts and grant
  • Processes payment for department bills.
  • Calculates and distributes ICR to faculty members and calculates course buydowns. Tracks ICR splits and that ICR splits are accurate.
  • Distributes and tracks Faculty startup funding.
  • Provides payroll oversight for faculty, staff, graduate student, and hourly appointments. Confirms and tracks faculty and graduate student contracts. Works with faculty to process faculty summer salaries. Collaborates with financial professionals and HR coordinator to gather graduate student appointment information each semester. Processes tuition remission and fees using graduate awarding form for specific graduate appointments.
  • Investigates and processes funding entries and payroll expense transfers.
Contracts and Grants Management
  • Advises faculty on the status of their accounts, explains prevailing accounting rules, and helps prevent overspending on grant accounts and/or the purchase of items not allowed by a grant.
  • Documents and tracks cost share requirements.
  • Updates information and determines status of grant awards in collaboration with OCG personnel. Responds to questions from OCG, SPA, or other campus units on grant funds or expenditures.
  • Provides faculty with a workbook of all speedtypes for that PI showing budget, expenditures to date and forecasting.
  • Works closely with PIs on graduate student funding, summer salary funding, deficit resolutions, award close-out processes, and internal and external sales activities.
  • Works with PIs on internal and external sales activities. Helps with the service contract process, service agreement speedtype set- up, and invoicing customers
  • Liaises with the Conflicts of Interest Office (COI), monitors COI plans and keeps the Chair of the Department informed of concerns.
  • Processes budget journal entries for award funding splits between PIs and Co-PIs
  • Helps provide documentation to CCO invoicing team for sponsor invoicing.
  • Creates and monitors subcontract SPOs with other companies and/or universities, and ensures that PIs approve all invoices for processing.
Supervision
  • Supervises 3.5 full-time employees, Financial Professionals, by coaching, counseling, and disciplining employees; planning, monitoring, and appraising job results; conducting training; implementing enforcing systems, policies, and procedures.
  • Evaluates annual performance and on a continuous basis for coaching and performance feedback, setting goals, cultural leadership, and reports any disciplinary action to the Office Manager, as needed.
  • Collaborates with team on new processes to increase efficiency and provide better customer service.
  • Ensures compliance with University and College policies. Approves leave requests and monthly timesheets.
  • Meets with team on a weekly basis to understand each employee's current workload and making sure the team is meeting its goals.
  • Provides day-to-day management of professional development and feedback.
  • Undertakes other duties and responsibilities as assigned.
What You Should Know

All University of Colorado Boulder employees are required to comply with the c ampus COVID-19 vaccine requirement . New employees must provide proof of vaccination or receive a medical or religious exemption within 30 days of employment.

What We Can Offer

The salary range is $75,000 - $82,000.

Benefits

The University of Colorado offers excellent benefits , including medical, dental, retirement, paid time off, tuition benefit and ECO Pass. The University of Colorado Boulder is one of the largest employers in Boulder County and offers an inspiring higher education environment. Learn more about the University of Colorado Boulder .

Be Statements
Be informed. Be professional. Be Boulder.

What We Require
  • Bachelor’s degree in accounting, finance, or related field from an accredited university and five years of accounting, finance, or related experience.
    • Equivalent combination of education and experience may substitute.


What You Will Need
  • Demonstrated effectiveness in written and verbal communications, collaboration and problem solving.
  • Demonstrated understanding and application of internal control principles.
  • High-level computer skill proficiency in Microsoft Office Suite (particularly Word and Excel) and databases.
  • Ability to work independently as well as on a team.
What We Would Like You To Have
  • Working knowledge of PeopleSoft Finance and HR.
  • Seven years of progressively responsible experience in accounting, finance, and/or business administration in a sophisticated environment that includes budgetary responsibilities.
  • One year of supervisory experience.
  • Knowledge of administrative, budgetary, and fiscal principles and practices in a higher education environment, including budgeting and fund accounting.
  • Ability to build and maintain effective and trusting working relationships with faculty, administrators, and staff.
  • Sensitivity to and appreciation of cultural, political and geographical differences, with ability to work well with faculty, staff and students from around the world.
Special Instructions

To apply, please submit the following materials:
  1. A current resume.
  2. A cover letter that specifically tells us how your background and experience align with the requirements, qualifications, and responsibilities of the position.

We may request references at a later time.

Please apply by February 2, 2022 for consideration.

Note: Application materials will not be accepted via email. For consideration, please apply through CU Boulder Jobs .

Posting Contact Information

Posting Contact Name: Boulder Campus Human Resources

Posting Contact Email: Recruiting@colorado.edu


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