Under the direction of the Business Manager, the Position Control
Specialist maintains and monitors the position control processes
for the District. This position serves as a liaison to Human
Resources, Budget staff, and Payroll. Ensures that permanent,
full-time equivalent (FTE) positions align with Board-authorized
Provides financial analyses and budget implications of staffing
costs in compliance with the general fund and restricted account
regulations and/or mandates. Tabulates and compares statistical or
financial data related to FTE positions. Prepares cost-benefit
analyses and projections of current and future financial
implications based on various proposals.
Reviews and assigns budget codes to personnel actions, special
projects, and other financial transactions. Resolves any data
discrepancies in consultation with supervisor or other more
experienced budget staff. Ensures labor cost transactions comply
with established procedures and guidelines.
Compiles data and prepares reports for both internal and external
uses. Analyzes data to identify fiscally sound staffing levels and
factors for adjusting staffing levels. Monitors and maintains
approved position control and staffing levels. Adds new positions
to the District's financial system upon supervisory approval to
meet staffing and/or contractual obligations.
Allocates and accounts for staffing levels to programs, divisions,
Prepares and processes line item transfers for labor costs.
Balances, adjusts, and maintains various accounts and financial
records in accordance with applicable laws, rules, and policies
affiliated with specific budgets and financial functions. Notifies
administrators and supervisor of identified variances and
recommends allocations that comply with stipulations of funding
Assists with reconciling ledgers with data maintained by the
District or outside agencies.
Maintains accounting records in auditable condition.
Assists with position control aspects of the budget development
process for restricted, special, and/or general funds. Collects
data and analyzes prior-year staffing levels. Provides background
data upon request. Prepares and distributes information in support
of the budget planning process.
Interprets, administers, and complies with policies, rules, and
regulations established by the Board, including position control
and related accounting controls.
May assist in preparing specific elements of federal, state, and
local financial reports.
Maintains up-to-date knowledge of regulations and reporting
requirements and procedures connected with restricted, special, and
general fund programs.
Cross-trains and provides assistance to other co-workers for
back-up support to balance fluctuating workloads and/or when
determined appropriate by supervisor.
Maintains the confidentiality and security of sensitive
Performs other related duties as assigned.
Education and Experience:
Associate's degree in accounting, finance, or related business
Three (3) years of relevant and progressively responsible
experience in payroll, cost accounting and budgeting that includes
monitoring of restricted funds.
OR Six (6) years of progressively responsible experience in public
agency, governmental accounting in lieu of above listed education
and experience requirement.
Knowledge/Areas of Expertise:
Knowledge of principles of accounting, auditing, budgeting, and
financial record keeping.
Knowledge of position control processes and check and
Knowledge of how to segregate labor costs into fund accounts.
Knowledge of financial processes, laws, codes, and regulations
within a school district.
Knowledge of audit documentation requirements.
Knowledge of automated accounting systems and relational
Knowledge of how to accumulate and allocate cost-accounting
information to determine standard labor costs or rates.
Knowledge of the financial transactions, controls, and reporting
processes for restricted funds.
Skilled at math to solve complex arithmetic computations and
Proficient language skills suitable for oral explanations and
Proficient human relation skills to resolve interpersonal
Ability to utilize automated accounting systems to extract data and
prepare custom reports.
Ability to research archived data and prepare proposals and
Ability to organize and prioritize work to meet deadlines and
Ability to provide one-on-one guidance and/or group discussions on
Ability to initiate and conduct technical research to solve complex
Ability to analyze complex financial information and communicate
problems and solutions.
Office environment engaged in primarily sedentary work.
Demanding timelines and competing priorities.
Sitting for extended periods of time.
Subject to frequent interruptions from administrators, staff, and
Extensive use of computers and peripheral office equipment.
Extensive communication via phone, in-person, and email.
Occasional contact with distraught employees and/or the
SALARY: (Step A) $5,347 per month.
Salary increases are granted on the first day of the month
following each year of service, until step F is reached.
Employees contribute 7% of their earnings toward the Public
Employees Retirement System (PERS).
CONDITIONS OF EMPLOYMENT
This position is designated a categorically funded, temporary,
full-time, twelve-month classified position, and is contingent upon
available funding. Excellent fringe benefits include eight 32-hour
workweeks during the summer. Working hours will be Monday through
Friday 7:45 a.m. until 4:30 p.m.
Offer and acceptance of employment is subject to verification of
all information provided on the employment application,
credential(s), and transcripts. Candidates selected for employment
must agree to be fingerprinted, provide proof of COVID vaccination,
submit Certificate of Completion of the Tuberculosis Risk
Assessment and/or Examination, provide proof of eligibility for
employment in the United States, and present a valid Social
Security card upon hire.
Applicants must submit the following documents by the closing
1) Online application:
2) Cover letter in Word Format
3) Resume in Word Format
4) Pertinent transcripts as stated in the required qualifications.
(Unofficial computer-generated academic records/transcripts must
include the name of the institution and degrees awarded to be
acceptable.) Multiple page transcripts must be loaded as ONE pdf
Applicants with disabilities requiring special accommodations must
contact the ADA Compliance Officer at least five (5) working days
prior to the final filing date:
ADA Job Applicant Accommodation Request (maxient.com)
Please Note: Documents submitted or uploaded for a previous
position cannot be reused for other positions. You must submit the
required documents for each position you apply for by the closing
date. Failure to do so will result in an incomplete application.
Applications with an incomplete status will not receive
consideration. You may check the status of your application
If you should need assistance please call (310) 660-3593 Ext. 3807
or by email at email@example.com.
Due to the large volume of calls received on closing dates, we
highly recommend that you do not wait until the last day to
apply so that we may assist you with questions or technical matters
that may arise. Give yourself sufficient time to complete the
profile, which may take 45 minutes or more. Positions close
promptly at 3:00 p.m. PST (pacific standard time).
EXTENDED CLOSING DATE: FRIDAY, MARCH 4, 2022 at 3:00
* Previous employment performed in a different public retirement
system may allow eligibility to continue in the same retirement
I n accordance with the Jeanne Clery Disclosure of Campus Security
Policy and Campus Crime Statistics Act, El Camino College has
published Annual Security Reports and all required statistical
data, which can be found on the Police Department webpage at
www.elcamino.edu/about/depts/police/cleryact/index.aspx . These
publications include Clery crime statistics for the previous three
years relevant to El Camino College classes and activities, in
addition to institutional policies concerning campus safety and
security. The information is also available in printed form in the
lobby of the Police Department and in select locations on campus.
Upon request, the Campus Police Department can provide or mail out
copies of this publication. Contact them at 310-660-3100.
El Camino College is an Equal Opportunity Employer
The El Camino Community College District is committed to providing
an educational and employment environment in which no person is
subjected to discrimination on the basis of actual or perceived
race, color, ancestry, national origin, religion, creed, age (over
40), disability (mental or physical), sex, gender (including
pregnancy and childbirth), sexual orientation, gender identity,
gender expression, medical condition, genetic information, marital
status, military and veteran status, or retaliation; or on any
other basis as required by state and federal law