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Position Control Specialist - Fiscal Services

Employer
El Camino College
Location
California, United States
Salary
Salary Not Specified
Posted Date
Jan 20, 2022

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Position Type
Faculty Positions, Business & Management, Accounting & Finance, Administrative, Business & Administrative Affairs, Financial Affairs, Student Affairs, Financial Aid
Employment Type
Full Time
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BASIC FUNCTION

Under the direction of the Business Manager, the Position Control Specialist maintains and monitors the position control processes for the District. This position serves as a liaison to Human Resources, Budget staff, and Payroll. Ensures that permanent, full-time equivalent (FTE) positions align with Board-authorized staffing levels.

REPRESENTATIVE DUTIES:

Provides financial analyses and budget implications of staffing costs in compliance with the general fund and restricted account regulations and/or mandates. Tabulates and compares statistical or financial data related to FTE positions. Prepares cost-benefit analyses and projections of current and future financial implications based on various proposals.

Reviews and assigns budget codes to personnel actions, special projects, and other financial transactions. Resolves any data discrepancies in consultation with supervisor or other more experienced budget staff. Ensures labor cost transactions comply with established procedures and guidelines.

Compiles data and prepares reports for both internal and external uses. Analyzes data to identify fiscally sound staffing levels and factors for adjusting staffing levels. Monitors and maintains approved position control and staffing levels. Adds new positions to the District's financial system upon supervisory approval to meet staffing and/or contractual obligations.

Allocates and accounts for staffing levels to programs, divisions, and departments.

Prepares and processes line item transfers for labor costs.

Balances, adjusts, and maintains various accounts and financial records in accordance with applicable laws, rules, and policies affiliated with specific budgets and financial functions. Notifies administrators and supervisor of identified variances and recommends allocations that comply with stipulations of funding source.

Assists with reconciling ledgers with data maintained by the District or outside agencies.

Maintains accounting records in auditable condition.

Assists with position control aspects of the budget development process for restricted, special, and/or general funds. Collects data and analyzes prior-year staffing levels. Provides background data upon request. Prepares and distributes information in support of the budget planning process.

Interprets, administers, and complies with policies, rules, and regulations established by the Board, including position control and related accounting controls.

May assist in preparing specific elements of federal, state, and local financial reports.

Maintains up-to-date knowledge of regulations and reporting requirements and procedures connected with restricted, special, and general fund programs.

Cross-trains and provides assistance to other co-workers for back-up support to balance fluctuating workloads and/or when determined appropriate by supervisor.

Maintains the confidentiality and security of sensitive information.

Performs other related duties as assigned.

JOB QUALIFICATIONS

JOB QUALIFICATIONS:

Education and Experience:

Associate's degree in accounting, finance, or related business major; and

Three (3) years of relevant and progressively responsible experience in payroll, cost accounting and budgeting that includes monitoring of restricted funds.

OR Six (6) years of progressively responsible experience in public agency, governmental accounting in lieu of above listed education and experience requirement.

OTHER QUALIFICATIONS:

Knowledge/Areas of Expertise:

Knowledge of principles of accounting, auditing, budgeting, and financial record keeping.

Knowledge of position control processes and check and balances.

Knowledge of how to segregate labor costs into fund accounts.

Knowledge of financial processes, laws, codes, and regulations within a school district.

Knowledge of audit documentation requirements.

Knowledge of automated accounting systems and relational databases.

Knowledge of how to accumulate and allocate cost-accounting information to determine standard labor costs or rates.

Knowledge of the financial transactions, controls, and reporting processes for restricted funds.

Abilities/Skills:

Skilled at math to solve complex arithmetic computations and financial transactions.

Proficient language skills suitable for oral explanations and external publishing.

Proficient human relation skills to resolve interpersonal conflicts.

Ability to utilize automated accounting systems to extract data and prepare custom reports.

Ability to research archived data and prepare proposals and reports.

Ability to organize and prioritize work to meet deadlines and budget timelines.

Ability to provide one-on-one guidance and/or group discussions on budget-related topics.

Ability to initiate and conduct technical research to solve complex financial transactions.

Ability to analyze complex financial information and communicate problems and solutions.

WORKING CONDITIONS:

Office environment engaged in primarily sedentary work.

Demanding timelines and competing priorities.

Sitting for extended periods of time.

Subject to frequent interruptions from administrators, staff, and vendors.

Extensive use of computers and peripheral office equipment.

Extensive communication via phone, in-person, and email.

Occasional contact with distraught employees and/or the public.

SALARY: (Step A) $5,347 per month.

Salary increases are granted on the first day of the month following each year of service, until step F is reached.

Employees contribute 7% of their earnings toward the Public Employees Retirement System (PERS).

CONDITIONS OF EMPLOYMENT

This position is designated a categorically funded, temporary, full-time, twelve-month classified position, and is contingent upon available funding. Excellent fringe benefits include eight 32-hour workweeks during the summer. Working hours will be Monday through Friday 7:45 a.m. until 4:30 p.m.

Offer and acceptance of employment is subject to verification of all information provided on the employment application, credential(s), and transcripts. Candidates selected for employment must agree to be fingerprinted, provide proof of COVID vaccination, submit Certificate of Completion of the Tuberculosis Risk Assessment and/or Examination, provide proof of eligibility for employment in the United States, and present a valid Social Security card upon hire.

TO APPLY

Applicants must submit the following documents by the closing date:

1) Online application: https://elcamino.igreentree.com/css_classified

2) Cover letter in Word Format

3) Resume in Word Format

4) Pertinent transcripts as stated in the required qualifications. (Unofficial computer-generated academic records/transcripts must include the name of the institution and degrees awarded to be acceptable.) Multiple page transcripts must be loaded as ONE pdf document.

Applicants with disabilities requiring special accommodations must contact the ADA Compliance Officer at least five (5) working days prior to the final filing date:
ADA Job Applicant Accommodation Request (maxient.com)

Please Note: Documents submitted or uploaded for a previous position cannot be reused for other positions. You must submit the required documents for each position you apply for by the closing date. Failure to do so will result in an incomplete application. Applications with an incomplete status will not receive consideration. You may check the status of your application online.

If you should need assistance please call (310) 660-3593 Ext. 3807 or by email at hr@elcamino.edu.

Due to the large volume of calls received on closing dates, we highly recommend that you do not wait until the last day to apply so that we may assist you with questions or technical matters that may arise. Give yourself sufficient time to complete the profile, which may take 45 minutes or more. Positions close promptly at 3:00 p.m. PST (pacific standard time).

EXTENDED CLOSING DATE: FRIDAY, MARCH 4, 2022 at 3:00 p.m.



* Previous employment performed in a different public retirement system may allow eligibility to continue in the same retirement system.

I n accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, El Camino College has published Annual Security Reports and all required statistical data, which can be found on the Police Department webpage at www.elcamino.edu/about/depts/police/cleryact/index.aspx . These publications include Clery crime statistics for the previous three years relevant to El Camino College classes and activities, in addition to institutional policies concerning campus safety and security. The information is also available in printed form in the lobby of the Police Department and in select locations on campus. Upon request, the Campus Police Department can provide or mail out copies of this publication. Contact them at 310-660-3100.

El Camino College is an Equal Opportunity Employer

The El Camino Community College District is committed to providing an educational and employment environment in which no person is subjected to discrimination on the basis of actual or perceived race, color, ancestry, national origin, religion, creed, age (over 40), disability (mental or physical), sex, gender (including pregnancy and childbirth), sexual orientation, gender identity, gender expression, medical condition, genetic information, marital status, military and veteran status, or retaliation; or on any other basis as required by state and federal law

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