Assistant to Athletic Administration
Benedictine University is an inclusive academic community, inspired
by the Catholic intellectual tradition and Benedictine values. We
seek employees who will contribute to the advancement of our
mission by helping students shape lives of meaning and purpose as
engaged citizens who care for the Earth, welcome people of diverse
faiths and cultures, and promote the common good.
Primary Duties and Responsibilities:
Job Title: Assistant to the Athletic Administration
Reports to: Director of Athletics/ Associate Director of
Status: Full-Time, Benefit Eligible
Location: Lisle Campus
Position Summary: This position is responsible for oversight and
administration of day to day business operations within the
Athletic Department. This position reports to the Athletic Director
and the Senior Associate Athletic Director.
Essential Job Responsibilities:
1. Answer department of athletics phone inquiries, typed and
electronic correspondence which includes: all business paperwork,
all deposits for sport programs and ticket sales and all other
daily operational activities. Scan all business paperwork and save
in the appropriate and corresponding file on the shared drive;
deliver paperwork to the human resource department, university
business office and payroll department across campus. Collaborate
with the University Business Office on purchasing, budget, finance,
travel, and accounts payable issues and communicate with coaches
and administrators regarding any of the above.
2. Assist with athletic development in writing thank you letters
for all athletic donations, assist in managing ETS with entering
donations for both the Lisle and Mesa campus and updating athletic
administration weekly with up-to-date donation totals, both overall
and per sport program and department.
3. Organize the travel schedule and the transportation list for all
University Athletic teams while maintaining detailed records of
usage of vehicles. Communicate travel schedule with coaches, staff
4. Serve as the primary resource for the coaching staff during the
completion of paperwork for purchasing, travel, contracts, etc.
Coordinate all sport program check requisitions, purchase orders,
documentation and work flow in accordance with University policies
and procedures. Maintain specific records and implement a detailed
tracking system for all daily operation and budget records.
Ordering and inventory all general office supplies.
5. Coordinate and manage special projects as assigned by the
Director of Athletics, including any NCAA or NACC projects and
reports.. Assist in the planning and execution of athletic
6. Monitor building traffic; observing and implementing the
policies of identification of department of athletics guests.
Serves as the point person by providing direction and assistance to
department guests. Contacts appropriate department staff for
assistance when immediate needs are required.
1. Adherence to all Benedictine University and Division of Student
Engagement policies and procedures. Work independently and
creatively within established guidelines, while at the same time
functioning as a member of a team.
2. Attend departmental and University related meetings and
3. Strong leadership, administrative, planning and presentation
skills, including oral and written communications
4. Work in coordination with University offices and departments to
coordinate and facilitate program needs, serve on University
committees as needed.
5. Maintain high level of organization and ability to manage
6. Ability to attain goals through knowledge of regulation and
accreditation requirements, as well as incorporate best practices
7. Ability to create a culture of collaboration with all campus
8. Experience working in the areas of inclusion, diversity, equity
9. Employs sound project management practices, methodologies, and
principles to accomplish work.
10. Proven ability to organize information; assess, utilize and
navigate online platforms; and conduct detailed data analysis and
develop reports based on data
11. Demonstrated ability to handle confidential and sensitive
situations and matters with diplomacy and superior judgement.
12. Ability to complete high-level analysis of data.
13. Demonstrated analytical, conflict resolution, and
Education: Bachelor's Degree Required, Master's Degree
Experience: Knowledge and experience in all aspects of fundraising,
marketing and donor/ customer relations in a university or
Specific Skills: Microsoft Office, Outlook and Excel
Specific Knowledge, Licenses, Certifications: Yes. Organizational
skills, writing and typing skills, interpersonal skills, data entry
and budget management skills and demonstrated supervisory
skills.Valid driver’s license; CPR/First Aid/ AED certification;
Knowledge of NCAA Division III Rules and Regulations, applicable
laws, rules, regulations related to direct marketing and web-based
campaigns in an Athletics environment.
Physical Requirements: While performing the duties of this job, the
employee is regularly required to talk or hear. The employee
frequently is required to stand; walk; use hands to touch, handle
or feel; and reach with hands and arms. This position requires the
ability to occasionally lift office products and supplies, up to 20
pounds. Use of computer screen, phone and customer service. May
require bending, or sitting for long periods of time. Specific
vision abilities required by this job include close vision,
distance vision, color vision, peripheral vision, depth perception
and ability to adjust focus.
Per Gov. Pritzker’s Executive Order proof of vaccination or weekly
COVID-19 testing is required.
Travel (If applicable): No
Supervisory Responsibility (if applicable): Yes. Student
Working Conditions: Office environment. Nights and weekends
Benedictine University does not discriminate in its admissions or
educational policies, programs or activities; scholarship and loan
programs; athletic and other University administered programs or
employment practices on the basis of race, creed, color, national
origin, sex, sexual orientation, age, disability, military or
veteran status, marital status, citizenship, or any other
characteristic protected by applicable law. The laws applicable to
Benedictine University include constitutional and statutory
protections of the University's rights as a religiously sponsored
institution. This policy of equal employment opportunity applies to
all employment and personnel practices including, but not limited
to, recruiting, hiring, promotion, training and compensation.
In compliance with federal law, all persons hired will be required
to verify identity and eligibility to work in the United States and
to complete the required employment eligibility verification
document form upon hire. Per Gov. Pritzker’s Executive Order proof
of vaccination or weekly COVID-19 testing is required.
Benedictine University is an Equal Opportunity Employer.