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Contracting Officer III

University of Florida
Florida, United States
Salary Not Specified
Posted Date
Jan 19, 2022

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Position Type
Administrative, Business & Administrative Affairs, Development & Advancement, Grants & Contracts, Safety & Security, Chief Business Officers & Vice Presidents, Legal Affairs
Employment Type
Full Time
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Classification Title:

Contracting Officer III

Job Description:

The Officer will develop, prepare, and negotiate terms and conditions for all financial and non-financial contracts and related agreements under the purview of OCR. Agreement types include, but are not limited to the following: Confidentiality Agreements (CDAs), Master Service Agreements (MSAs), Master Clinical Trial Agreements (MCTAs), Clinical Trial Agreements (CTAs), Grant Awards, Data Use Agreements (DUAs), incoming and outgoing Subawards, Teaming Agreements, and Memorandums of Understandings (MOUs). The Officer will be responsible to ensure that executed contract and agreements presented from a variety of domestic and foreign sponsors comply with UF policies as well as local, state and federal guidelines including but not limited to; Conflict of Interest, Export Control, Intellectual Property, Indemnity, Governing Law, Cost Principles, Data Stewardship, Information Security Requirements, Human Use, Animal Use, and Laboratory Safety. The Officer will exercise independent judgment to ensure that all contracts and agreements and their respective amendments are negotiated and issued timely and are compliant with UF’s policies and procedures, applicable terms and conditions of prime awards, applicable local, state and federal law, and applicable government regulations. The Officer will review proposed budgets and scopes of work to ensure proper indirect cost rates, budget expectations, and deliverable timelines. The Officer will develop, review and negotiate all other challenging agreements under the purview of OCR, including those with federal, state and non-profit partners, often with challenging and complex terms and conditions.

The Officer will maintain expertise and in-depth knowledge of local, state, federal, and non-profit sponsor regulations, policies, requirements, procedures, and other areas pertinent to effectively manage, lead, and support the OCR contracting team. The Officer is responsible for detecting areas where new regulations need to be interpreted, communicated and implemented into existing policy and procedural guidelines. The Officer will assist in the discussion and development of new policy statements and procedural guidance as appropriate. The Officer will provide onboarding, training, and continued education for the OCR contracting team. The Officer will be responsible for the day to day management of the OCR contracting team with specific emphasis on work product evaluation, quarterly check-ins, and work load distributions. The Officer will also provide expertise and support to the OCR contracting team in complex contract and agreement negotiations The Officer will be responsible for tracking and monitoring metrics around performance both for the OCR contracting team and external partners and stakeholders.

The Officer will liaise with UF Innovate Tech Transfer, UF Research Integrity, Security & Compliance (RISC) and other UF core offices as appropriate to ensure that UF policies, procedures and compliance standards are observed.

The Officer must maintain a high level of professional knowledge and expertise through self-study, independent research, professional development, and attendance/presenting at webinars and conferences.

The Officer will audit and monitor all financial and non-financial contracts and related agreements under the purview of OCR to ensure that they remain compliant with UF policies and procedures, applicable terms and conditions of prime awards, local, state and federal law, and all applicable regulations, which include but are not limited to; Good Clinical Practice (GCP), Association for the Accreditation of Human Research Protection Programs (AAHRPP), Code of Federal Regulations (CFR), Human Subjects Protections (OHRP, HIPPA, etc.) JCAHO, Sunshine Act, Stark, Federal Funding Accountability and Transparency Act reporting.

Advertised Salary:

Commensurate with education and experience.

Minimum Requirements:

Bachelor’s degree and four years of experience in sponsored program administration; or an equivalent combination of education and experience in research administration.

Preferred Qualifications:
  • Advanced Degree (JD, PhD or Masters) and three (3) years’ experience in sponsored programs administration or Bachelor’s degree and five (5) years sponsored programs administration experience.
  • Five (5) or more years of experience in sponsored programs contract negotiation and Subaward/subcontract administration; a demonstrated knowledge of federal policies governing the administration of Subawards, grants, cooperative agreements, and contracts at educational institutions, including the relevant Federal Acquisition Regulations, Code of Federal Regulations (including 2 CFR 200), and sponsor policy requirements.
  • An understanding and awareness of federal initiatives and trends that affect sponsored program administration at educational institutions, such as the Federal Demonstration Partnership (FDP), National Science Foundation (NSF), Fastlane and NIH Commons.
  • Extremely strong oral and written communication skills.
  • Ability to balance customer service and regulatory compliance.
  • Ability to organize and work effectively, prioritize, and be flexible in a high-paced, high-volume professional environment.
  • Ability to conclude contract and agreement negotiations in a timely manner.
  • Ability to analyze complex situations, identify workable solutions/alternatives, and make appropriate recommendations that take into account the competing needs and priorities of various stakeholders.
  • Ability to develop and maintain effective working relationships in a diverse and multilayered team environment.
  • Ability to provide mentorship and continued education.
Special Instructions to Applicants:

In order to be considered, applicants must provide a cover letter, resume, and a list of three professional references.

A criminal background check is required.

This is a time-limited position.

This is not a remote work position, and it is located on the University of Florida main campus in Gainesville, FL.

Application must be submitted by 11:55 p.m. (ET) of the posting end date.

This requisition has been reposted. Previous applicants are still under consideration and need not apply.

Health Assessment Required: No.

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