Administrative Support Associate II

Position Details

Requisition Number

S1329P

Home Org Name

Management

Division Name

College of Business

Position Title

Administrative Support Associate II

Job Class Code

DA02B

Appointment Status

Full-time

Part-time FTE

Limited Term

No

Limited Term Length

Job Summary

The Management Department in the Harbert College of Business of Auburn University is seeking a full-time administrative support associate. This position will report to the Department Chair and provide administrative support to all departmental members.

Essential Functions

The Administrative Support Associate will have responsibility for the following:

• Perform multiple duties which are a mix of administrative and clerical in nature, which may include, but are not limited to data gathering, timekeeping, data management, correspondence, filing, calendar management, event scheduling, registration, mail distribution, answering the phone, and purchasing/ordering supplies.
• Provide budget tracking and monitoring, payroll processing, travel/expense voucher processing, as well as other expenditure processing.
• Advise faculty, staff, and students of standard policies or procedures.
• Serve as a liaison to other departments, clients, and students on behalf of manager, director, or department head.
• Serve as point of contact for purchasing or vendor/outside agencies.
• May perform some administrative duties which may include, but are not limited to budget coordination, recruitment coordination, preparation of reports/documents/presentations, or coordination of complex projects or events.
• As an academic position, duties may also include but are not limited to scheduling classrooms, entering course information in to AU student scheduling system ( OASIS ), maintaining grades/registration, conducting teaching effectiveness surveys, contacting bookstores concerning textbooks, facilitating departmental presentations, and administrative issues related to student academic or financial status.
• Other duties as assigned

Education Level

High school diploma or equivalent

Field of Study

Years of Experience

4

Area of Experience

Experience in clerical and administrative support services

Requirements for Additional Job Levels

Education Level

Field of Study

Years of Experience

When a candidate has the required education, but lacks the required experience, they may normally apply additional appropriate education toward the experience requirement, at a rate of one (1) year relevant education per year of required experience.

Area of Experience

Requirements for Additional Job Levels

Minimum Skills and Abilities

Ability to multi-task, ability to collaborate and interact with all levels of employees within the department and in the college.

Minimum Technology Skills

Microsoft Office experience and the ability to learn new programs to perform the job successfully.

Minimum License and Certifications

Desired Qualifications

A college degree with 4 years of administrative support experience.

Salary Grade

28

Salary Range

$22,300 - $37,200

Job Category

Office/Administrative Support

Working Hours if Non-Traditional

City position is located in:

Auburn

State position is located:

AL

List any hazardous conditions or physical demands required by this position

Posting Date

01/19/2022

Closing Date

EEO Statement

Auburn University is committed to an inclusive and diverse campus environment. Women, underrepresented groups, individuals with disabilities and veterans are encouraged to apply.

AUBURN UNIVERSITY IS AN AFFIRMATIVE ACTION / EQUAL OPPORTUNITY EMPLOYER . It is our policy to provide equal employment opportunities for all individuals without regard to race, sex, religion, color, national origin, age, disability, protected veteran status, genetic information, sexual orientation, gender identity, or any other classification protected by applicable law.

Special Instructions to Applicants

Quick Link for Internal Postings

https://www.auemployment.com/postings/27222
Documents Needed to Apply
Required Documents

1. Resume
2. Cover Letter

Optional DocumentsSupplemental Questions

Required fields are indicated with an asterisk (*).

1. * Please select how you first became aware of this opportunity. Your response helps us determine how we can more effectively reach our candidates.
   • AcademicKeys
   • The Chronicle of Higher Education
   • DiversityJobs
   • HigherEdJobs
   • HERC (Higher Education Recruitment Consortium)
   • Indeed
   • RecruitMilitary
   • The Tuskegee News
   • Professional organization or journal
   • Veterans Assistance Services
   • Disability Assistance Services
   • State Employment Service
   • Social Media
   • AU Job Bulletin
   • Notified by an Auburn employee
   • College or university Career Services
   • I went to the AU Employment Website directly (www.auemployment.com)
   • Other
2. * Do you have a high school diploma or equivalent?
   • Yes
   • No
3. * Do you have 4 years of experience in clerical and administrative support services OR a degree to use in lieu of years of experience?
   • Yes
   • No