Administrative Support Associate I/II - Academic

Position Details

Requisition Number

S1323P

Home Org Name

Agricultural Econ & Rural Sociol

Division Name

College of Agriculture

Position Title

Administrative Support Associate I/II - Academic

Job Class Code

DA02A/B

Appointment Status

Full-time

Part-time FTE

Limited Term

No

Limited Term Length

Job Summary

The individual in this position serves as the main receptionist for the Agricultural Economics & Rural Sociology Department and as the secretary for the Department Chair.

Essential Functions

Duties include, but are not limited to: answering the phone; receiving, greeting, and directing visitors and students; providing general information to the public; coordinating shipping, mail, and other delivery services for the department; scheduling appointments for the department chair and maintaining the chair’s calendar; travel arrangements and scheduling for department faculty interviews and other visitors; scheduling the use and maintenance of departmental vehicles and class/conference rooms; serving as the liaison with Facilities for building access, repairs, and maintenance; ordering and surplusing furniture; maintaining departmental data using spreadsheets and data bases; assisting with meeting and workshop arrangements; maintaining office supply inventory and ordering office supplies; liaison with IT for the ordering and surplusing of department computers; act as department liaison with IT for department computer repairs; performing a variety of routine clerical and administrative tasks for faculty and staff; assisting graduate students with course registration; assisting undergraduate student clubs with meeting and travel arrangements; serving as a member of a team providing support services and information; provide backup for other staff member when sick or on vacation; and performing other duties as assigned. The successful candidate must have excellent interpersonal communication and organizational skills and have demonstrated ability to multi-task, set priorities, meet deadlines, and work both independently and as part of a team. Candidate selected for this position must be able to meet eligibility requirements for work in the United States by the start date and continue working legally for the proposed term of employment.

Education Level

High school diploma or equivalent

Field of Study

Years of Experience

2 years of experience required for Level I

Area of Experience

Clerical and administrative support services.

Requirements for Additional Job Levels

Level II requires a high school diploma or equivalent and 4 years of experience in clerical support services and standard knowledge of office functions.

Education Level

Field of Study

Years of Experience

When a candidate has the required education, but lacks the required experience, they may normally apply additional appropriate education toward the experience requirement, at a rate of one (1) year relevant education per year of required experience.

Area of Experience

Requirements for Additional Job Levels

Minimum Skills and Abilities

Basic knowledge of standard office functions.

Minimum Technology Skills

Basic knowledge of standard office equipment/technology.

Minimum License and Certifications

None Required.

Desired Qualifications

Desired qualifications include: knowledge and experience with Microsoft Word, Excel, PowerPoint, WordPerfect, Adobe, Access, e-mail, Internet, etc.; experience and knowledge of desktop publishing, website maintenance, graphic arts, and/or database management. Familiarity with Auburn University administrative and financial policies, procedures and the AU Banner system is also desired. Other desired skills are knowledge of various office equipment and ability to work with a diverse group of people.

Salary Grade

27

Salary Range

$20,300 - $37,200

Job Category

Administrative

Working Hours if Non-Traditional

City position is located in:

Auburn

State position is located:

Alabama

List any hazardous conditions or physical demands required by this position

Posting Date

01/19/2022

Closing Date

EEO Statement

Auburn University is committed to an inclusive and diverse campus environment. Women, underrepresented groups, individuals with disabilities and veterans are encouraged to apply.

AUBURN UNIVERSITY IS AN AFFIRMATIVE ACTION / EQUAL OPPORTUNITY EMPLOYER . It is our policy to provide equal employment opportunities for all individuals without regard to race, sex, religion, color, national origin, age, disability, protected veteran status, genetic information, sexual orientation, gender identity, or any other classification protected by applicable law.

Special Instructions to Applicants

Quick Link for Internal Postings

https://www.auemployment.com/postings/27190
Documents Needed to Apply
Required Documents

1. Resume
2. Cover Letter

Optional Documents

1. Other

Supplemental Questions

Required fields are indicated with an asterisk (*).

1. * Please select how you first became aware of this opportunity. Your response helps us determine how we can more effectively reach our candidates.
   • AcademicKeys
   • The Chronicle of Higher Education
   • DiversityJobs
   • HigherEdJobs
   • HERC (Higher Education Recruitment Consortium)
   • Indeed
   • RecruitMilitary
   • The Tuskegee News
   • Professional organization or journal
   • Veterans Assistance Services
   • Disability Assistance Services
   • State Employment Service
   • Social Media
   • AU Job Bulletin
   • Notified by an Auburn employee
   • College or university Career Services
   • I went to the AU Employment Website directly (www.auemployment.com)
   • Other
2. * Do you have a high school diploma or equivalent?
   • Yes
   • No
3. * Do you have 2 years of experience in clerical and administrative support services OR a degree to use in lieu of experience?
   • Yes
   • No