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Scholarship Coordinator - Financial Aid

University of Wisconsin La Crosse
Wisconsin, United States
Salary Not Specified
Posted Date
Jan 19, 2022

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Position Type
Administrative, Academic Affairs, Academic Administration, Other Academic Affairs, Business & Administrative Affairs, Community Relations & Institutional Outreach, Student Affairs, Financial Aid, Other Student Affairs
Employment Level
Employment Type
Full Time
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Posting Details

Position Information

Recruitment Number


Working Title

Scholarship Coordinator - Financial Aid

Position Type


Appointment Percentage



Academic Affairs Division

Position Summary

Provides leadership and oversight for the administration of all scholarships/scholarship programs. Adjusts student financial aid awards as needed due to the addition of a scholarship, waiver, or outside resource. Maintains record-keeping for all scholarship categories and reconciles accounts monthly. Serves as a point of contact for students, families, scholarship agencies, and university partners with questions or concerns related to the various scholarship programs to ensure compliance, efficiency, and a high level of customer service. Develops and maintains relationships with appropriate UWL Foundation staff and donors, UWL Admissions Office, UWL International Education and Engagement, private scholarship agencies, UWL Undergraduate Research and Creativity, academic departments, and UWL Business Services. Provides leadership for the UWL Scholarship Resource Center ( SRC ). Advises students on various scholarship opportunities, the scholarship search process, application completion, and essay preparation. Plans, implements, and manages all SRC outreach, promotion, and educational programming in support of scholarships for students as it relates to affordability at UWL .

Description of College / Department / Program / Division / Unit

Financial Aid Office

Required Qualifications
  • Bachelor’s degree. Accreditation standards of degree granting institution must meet acceptable levels of quality and academic standards
  • Excellent problem solving, time management and organization skills
  • Ability to use discretion and good judgment regarding confidential information
  • Responsible and reliable
  • Independently able to complete tasks with minimal supervision
  • Commitment to diversity and inclusive excellence
Preferred Qualifications
  • Work experience with college student financial aid, financial literacy, and/or scholarship administration
  • Experience with scholarship program development and administration
  • Experience with Oracle’s PeopleSoft Campus Solutions Enterprise System
  • Work experience with student and/or colleagues from diverse backgrounds
  • Skilled in customer service and public relations
Physical Demands

Some standing, lifting/moving (e.g., signage, furniture, etc.) and ability to operate equipment (e.g., computers, AV equipment, online and video communications such as zoom, teams, etc.) in connection with program activities (e.g., consulting, events and training programs) is required.

Working conditions and environment

Generally located in an office setting. Some travel may be required for professional development or regional meetings.

Miscellaneous Information

Your benefits add an additional 40%+ to the overall financial package from the university.
Highlights include:
  • excellent flexible health insurance with low co-pays and good coverage.
  • paid holidays and sick days.
  • sick leave may be converted at retirement to pay for health insurance post-work at UWL .
  • after 5 years of employment, you become vested in our retirement system which ensures income post-career.
  • benefits at UWL are highly competitive with local industry and some of the strongest in state and nation.
Learn more at:

Benefit eligibility is determined at point of hire. This information is provided for illustrative purposes only. Benefits are also pro-rated based on the appointment percentage.

The University of Wisconsin-La Crosse (UW–La Crosse) provides a challenging, dynamic, and diverse learning environment in which the entire university community is fully engaged in supporting student success. Grounded in the liberal arts, UW-La Crosse fosters curiosity and life-long learning through collaboration, innovation, and the discovery and dissemination of new knowledge. Acknowledging and respecting the contributions of all, UW-La Crosse is a regional academic and cultural center that prepares students to take their place in a constantly changing world community.

UW-La Crosse’s diversity and inclusion efforts are guided by our adherence to Inclusive Excellence. We define Inclusive Excellence as “… our active, intentional and ongoing commitment to bridge differences with understanding and respect so all can thrive." The goals of Inclusive Excellence are to increase the retention of diverse faculty, staff and students while encouraging a campus climate that is inviting and welcoming to all. UW-La Crosse strives to promote acceptance of all facets of diversity from racial/ethnic diversity to diversity of thought and experience. UW-La Crosse ranks 6th nationally among the Top LGBTQ -Friendly Colleges for 2018-19 by ( ACO ).

For more than a decade UW-La Crosse has been named one of Kiplinger’s 100 Best Values in Public Universities and has appeared prominently on theU.S. News & World Reportlist of “America’s Best Colleges” for more than 15 years, and is ranked #4 on its list of the Best Regional Public Universities in the Midwest.

With a student population of roughly 10,500, the university offers 91 undergraduate programs, 21 graduate programs, and 2 doctoral programs through the following three colleges, the College of Arts, Social Sciences, and Humanities, the College of Business Administration, and the College of Science and Health, as well as the School of Education. There are over 600 full-time faculty and instructional academic staff, 75 percent of whom hold terminal degrees. UW-La Crosse boasts a retention rate (freshmen returning as sophomores) of 84 percent, graduation rate (degree within six years) of 70 percent, and is among only 12 institutions cited nationally by the American Association of State Colleges and Universities for its success in linking campus culture and university leadership to outstanding graduation rates.

UW-La Crosse’s strategic plan Sustaining Excellence continues to move our community forward through its four pillars: increasing community engagement, achieving excellence through equity and diversity, investing in our people, and advancing transformational education. More information about the ongoing work of Sustaining Excellence is available .

The UW-La Crosse campus is located in southwestern Wisconsin, nestled in a residential area of the City of La Crosse and positioned as part of a larger metro area with a population close to 140,000. The area, known as the 7 Rivers Region, is famous for its exceptional natural beauty which includes the Mississippi River on one side, majestic bluffs on the other, and views of rolling farmland and forested valleys in between. Abundant water, woodlands and varying terrain provide ample opportunities for year-round outdoor recreation. Only a couple of hours from Minneapolis or Madison, La Crosse enjoys the affordability and charm of small town living with larger city benefits. Three colleges, two world-class medical institutions, the La Crosse Symphony Orchestra, a restored nineteenth century downtown business district, and a number of galleries and art centers have made La Crosse a regional center for culture, entertainment, medical care, shopping, sports and recreation. More information about the La Crosse metro area can be found here:Choose La Crosse .

Employment will require a criminal background check. A pending criminal charge or conviction will not necessarily disqualify an applicant. In compliance with the Wisconsin Fair Employment Act, UW-La Crosse does not discriminate on the basis of arrest or conviction records.

Learn more about UW-La Crosse here:


These are the job duties required for the position.

Responsibility Statement

Process and Maintain all Scholarship Awards and Related Recordkeeping for the Financial Aid Office.

Duties to Support Responsibility
  • Coordinate the administrative functions for both institutional and private scholarships, stipends, waivers, and other outside awards, ensuring compliance and exceptional customer service.
  • Establish and maintain procedures regarding the processing of scholarship awards to include efficient and accurate awarding often requiring verification of student information.
  • Audit, verify, and revise student awards, communicating with students/agencies when appropriate.
  • Coordinate communication with all institutional partners who assist with the scholarship award process including Business Services, UWL Foundation, Residence Life, International Education and Engagement, Admissions Office, Graduate School, UWL First! Scholars, UWL Eagle Apprentices, McNair Scholars, FYRE Scholars, Fund for Wisconsin Scholars, and others.
  • Monitor database of institutional resident/nonresident graduate tuition waivers.
  • Assist the Admissions Office with the scholarship awarding process, throughout the recruitment process.
  • Respond to all inquiries related to scholarships on behalf of the Financial Aid Office.
  • Complete a daily reconciliation process of all scholarship awards to troubleshoot and resolve any discrepancies.
Percentage Of Time




Responsibility Statement

Provide leadership for the Scholarship Resource Center (SRC), coordinating both the administrative and programmatic functions of the program.

Duties to Support Responsibility
  • Coordinate all functions of the SRC including outreach/marketing, curriculum development, peer training, educational events, and other activities.
  • Develop and maintain an outreach plan for faculty, staff, students, and parents, educating them on the functions of the SRC .
  • Supervise and provide leadership to a team of student peer educators to assist with various educational and promotional functions of the SRC .
  • Develop and maintain a partnership with the Office of Undergraduate Research and Creativity to develop a long-range plan to promote student applications for highly selective/competitive awards including Fulbright, Boren, Goldwater, Gilman, etc.
  • Manage the SRC social media sites and maintain the SRC website.
  • Oversee the administration of the SRC database to ensure continual improvement and monitor information provided through this tool to ensure accuracy. Research new scholarship opportunities that align with the academic programs offered at the University.
  • Develop a process for evaluating the effectiveness of the SRC and its programming to be the basis for providing an annual report summarizing the successes and challenges during that year.
Percentage Of Time




Responsibility Statement

Additional Duties

Duties to Support Responsibility
  • Other duties as assigned by supervisor.
Percentage Of Time

As needed



Posting Detail Information

Posting Detail Information

Special Instructions


Posting Date


Close Date

Continuous Recruitment


Continuous Recruitment First Review Date


Position Contact Name

Louise Janke

Position Contact Email
Required Documents
Required Documents
  1. Resume/Curriculum Vitae
  2. Cover Letter/Letter of Application
  3. Reference Contact Information
Optional DocumentsSupplemental Questions

Required fields are indicated with an asterisk (*).

  1. * The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identities of finalists must be revealed upon request. See Wis. Stat. §. 19.36(7).
    • I wish for my name to remain confidential until the university is no longer able to do so.
    • I waive my right to keep my name confidential through the application process.
  2. * Will you now or in the future require visa sponsorship for employment at the University of Wisconsin-La Crosse? (UW-L and UW System institutions pay for some or all of the sponsorship costs. Some candidates may require an H1B or another form of employment sponsorship to work in the US. This question is asked so that if you are the successful candidate, Human Resources can work with your work unit to begin the process of obtaining this visa).
    • Yes, I will require sponsorship prior to employment.
    • Yes, I will require sponsorship for continued employment if hired.
    • No, I do not require sponsorship and am eligible to work in the US.
  3. * Please provide your most recent employer, supervisor name and contact information, including phone number and email address. (Pursuant to UW System Administrative Policy 1275, UW System requires reference checks related to sexual harassment and sexual violence to be conducted at a minimum with a final candidate’s most recent employer and with all previous UW System institution and State of Wisconsin agency employers from the past seven years. UW-L will notify you prior to contacting your supervisor).

    (Open Ended Question)

  4. * Are you currently employed by or have you been employed by a UW System institution or a State of Wisconsin agency during the last seven (7) years? Please answer yes or no. If yes, provide the institution or agency name, your supervisor and contact information, including phone number and email address.
    • Yes
    • No
  5. * After you retire from a Wisconsin Retirement System (WRS) employer, you may return to work with a WRS employer as a rehired annuitant, provided certain requirements are met. There are no restrictions on what type of position a rehired annuitant can hold. Under the WRS, there is no limit to how much you may earn as a rehired annuitant. (Learn more: Are you currently collecting an annuity from the Wisconsin Retirement System, (WRS)?
    • Yes
    • No
  6. * Are you an alum of the University of Wisconsin-La Crosse?
    • Yes
    • No
  7. * Were you ever found to have engaged in any sexual violence or sexual harassment in a previous work assignment? (Required under UW System Administrative Policy 1275)
    • Yes
    • No
  8. * Are you currently under investigation or have ever left employment during an active investigation in which you were accused of sexual violence or sexual harassment? (Required under UW System Administrative Policy 1275)
    • Yes
    • No
  9. * Are you legally eligible to work in the United States?
    • Yes
    • No

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