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Cataloging and Acquisitions Assistant

University of Wisconsin-Oshkosh
Wisconsin, United States
Salary Not Specified
Posted Date
Jan 19, 2022

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Position Type
Faculty Positions, Professional Fields, Library & Information Sciences, Administrative, Academic Affairs, Librarians & Library Administration, Business & Administrative Affairs, Business & Administrative Support, Human Resources Administration
Employment Type
Part Time
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Official Title: Library Assistant III Business Title: Cataloging and Acquisitions Assistant Employment Class: University Staff FTE: .75 (30 hrs/week) Compensation: 16.00 - 17.00 per hour FLSA Status: Non-Exempt Terms of Employment: Continuous Position Summary:

UW Oshkosh provides a competitive benefits package for all benefit-eligible positions. Click here for more details.

This position is responsible for acquisitions, cataloging and processing of physical library materials for the libraries on three campuses. This position orders books and media, processes invoices, catalogs material and prepares them for shelving and use. This position also handles withdrawing material from the collections, and other responsibilities as assigned. This is a .75% FTE (30 hours / week). Working hours are at Polk Library on the Oshkosh campus. This position functions under the general supervision of the Head of Collections and Technical Services.


30% A. Acquisitions of books and media

  1. Orders library materials (books and media) for Polk Library, Fond du Lac Library, and Fox Cities library.
  2. Receives and responds to requests for purchases from librarians, faculty and students.
  3. Creates purchase orders, selects vendors, receives materials, and processes invoices.
  4. Verifies accuracy of orders, monitors credits and returns.

30% B. Cataloging of library materials

  1. Performs copy-cataloging of new materials in accordance with national standards of cataloging practice.
  2. Maintains accurate holdings records in OCLC.
  3. Updates catalog records for library materials as necessary.
  4. Compiles monthly statistics for all library material added or withdrawn from the collection.

20% C. Processing new Library material

  1. Prepares all new library material for shelving and use, including identification stamps, spine labels, barcodes, security and pockets.
  2. Prepares Children’s books processing as above, with the addition of mylar covers and other processing as needed.
  3. Prepares Fond du Lac and Fox Cities materials processing as needed.

15% D. Withdrawing Library material

  1. Deletes item and holding records from the catalog for materials being withdrawn from the library collections.
  2. Deletes holdings records from OCLC for materials being withdrawn from the library collections.
  3. Recycles withdrawn materials or prepares them for library book sales.

5% E. Additional Duties

  1. Participate in library meetings, works on projects as assigned with other library staff.
Perform other activities and projects as assigned. Qualifications Required:

  • Demonstrated computer and technical skills
  • Ability to communicate efficiently and effectively
  • Ability to perform multiple tasks and complete diverse projects simultaneously
  • Abilities to work both independently and with others as part of a team
  • Strong attention to detail
  • Demonstrated commitment to diversity, equity, and inclusion

  • Experience working in a library
  • Experience with an integrated library system
  • Experience with acquisitions, managing orders, purchase orders, and invoices
  • Experience with cataloging, cataloging standards, or OCLC
  • Experience with specialized library software
To Apply:

Applicants must submit the following documents using the online application:

Cover letter of interest addressing required and preferred qualifications, resume, and three professional references with their contact information.

For questions regarding your application and additional options to apply, contact Human Resources at or 920-424-1166.

Application Deadline:

TO ENSURE CONSIDERATION: Applications received by February 6th, 2022 are ensured full consideration. Applications received after that date may be given consideration at the discretion of the search committee. Application materials will be evaluated and the most qualified applicants will be invited to participate in the next step of the selection process. Incomplete and/or late application materials may not receive consideration.

If you have questions regarding this recruitment, or if you are not able to complete the application online due to a disability or system problem, please contact the Office of Human Resources.

Legal Notices:

AA/EO Statement
The University of Wisconsin Oshkosh (UWO) is an equal opportunity and affirmative action employer committed to assembling a diverse, broadly trained faculty and staff. We strongly encourage women, minorities, people with disabilities and veterans to apply. UWO, in compliance with applicable laws and in furtherance of its commitment to fostering an environment that welcomes and embraces diversity, does not discriminate on the basis of race, color, national origin, religion, sex, sexual orientation, gender identity/expression, disability, or protected veteran status.

DEI Statement
Diversity drives innovation, creativity, and progress. At the University of Wisconsin Oshkosh, the culture, identities, life experiences, unique abilities, and talents of every individual contribute to the foundation of our success. Creating and maintaining an inclusive and equitable environment is of paramount importance to us. This pursuit prepares all of us to be global citizens who will contribute to the betterment of the world. We are committed to a university culture that provides everyone with the opportunity to thrive.

Reasonable Accommodations
UWO provides reasonable accommodations to qualified individuals with disabilities who are employees or applicants for employment. Employment opportunities will not be denied because of the need to make reasonable accommodations for a qualified individual with a disability. If you need assistance or accommodation in applying because of a disability, please contact or 920-424-1166. This job announcement and other material on this site will be made available in alternate formats upon request to an individual with a disability.

Confidentiality of Applicant Materials
UWO is a State agency and subject to Wisconsin's Open Records Law. UWO will not, however, reveal the identities of applicants who request confidentiality in writing except as may be required by Wisconsin's Open Records law. In certain circumstances, the identities of "final candidates" and/or the identity of the appointed applicant must be revealed upon request.

CBC & Reference Check Policy
All candidates for employment are subject to a pre-employment screening which includes a criminal background check, work authorization, and verification of education. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.

Work Authorization
The University of Wisconsin Oshkosh does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term.

Annual Security and Fire Safety Report (Clery Act)
For the UWO Annual Security and Fire Safety Reports (i.e., Clery Report), which includes statistics about reported crimes and information about campus security policies, see , or call UWO Police Department, at (920) 424-1212 for a paper copy.

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