ADMINISTRATIVE SPECIALIST

ADMINISTRATIVE SPECIALIST

University of Wisconsin - Milwaukee

Position Number: 02243044

Introduction (Description of School/College/Dept/Program)
The University of Wisconsin-Milwaukee, College of Letters and Science is currently seeking an Administrative Specialist. UWM offers a comprehensive liberal arts, STEM, and professional education at the undergraduate and graduate level to its 25,000 students. The College of Letters and Science is UW-Milwaukee’s largest academic unit, with 25 departments, 46 majors, and many interdisciplinary programs and centers. UWM’s 104-acre campus includes 18 acres preserved as green space and is located just minutes from downtown Milwaukee.

Job Summary
The University of Wisconsin-Milwaukee is currently seeking an Administrative Specialist to join the College of Letters and Science Office of Curriculum and Governance. The staff in L&S Curriculum and Governance provide advisory, policy interpretation, technical, and administrative support to all units of the College in curriculum, governance, scheduling, and assessment. The Administrative Specialist for Curriculum and Governance works with the Director of Curriculum and Governance/Secretary of the College to support faculty and academic staff governance within the College and to coordinate with other UWM governance processes.

Activities will including managing all aspects of meeting scheduling for the three College governance committees; organizing and carrying out elections for the two standing committees; drafting agendas and minutes for the governance meetings; reviewing course and program proposals and changes; managing and tracking workflow of course & program changes as needed to coordinate with other governance committees; coordinating with other units of the College and the Registrar's Office to implement catalog changes, from minor changes to college-wide changes; assisting with records maintenance and archiving, paper and digital; work with Director and other L&S staff to respond to committee and other requests for research on policy, administrative practice, budgets, etc. as needed; collaborate on solutions to problems in curricular data, schedule, and other College processes. The position requires excellent organizational and communication skills, attention to detail, and the ability to work independently as well as in a team. The position offers opportunities to learn about institutional research and governance processes in a university setting.

Minimum Qualifications
· Bachelor’s degree earned by hire date· One or more years of work experience in administrative or customer support in an office setting· One or more years of experience using Microsoft Outlook, Word, and Excel· Excellent written communication skills as demonstrated through the application materials

Preferred Qualifications
· One or more years of experience in higher education administration or academic services· Experience working at UW-Milwaukee· Experience working with confidential and sensitive data and information · Master’s degree· Advanced Microsoft Excel skills including the use of formulas, graphs, and pivot tables

Application Instructions
Interested candidates should upload a cover letter and resume that addresses the professional level work experience as it relates to all required and preferred qualifications, and a list of contact information for three professional references.

In instances where the Search and Screen Committee is unable to ascertain from a candidate’s application materials whether she/he meets any of the qualifications, they will be evaluated as not meeting such qualifications.

This is a continuous recruitment. The initial review date is November 20, 2021. Applications received after November 19, 2021, may not receive consideration.

Application Notes
For this position, applicants are required to apply online. UWM will not consider paper, emailed or faxed applications. Additionally, applicants must complete all required fields and attach any required documents. The process is complete when the message “Your application has been submitted” is displayed and you receive a confirmation number.

Legal Notices AA/EO Statement

UWM is an AA/EO employer: All applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, sexual orientation, gender identity/expression, disability, or protected veteran status.

Reasonable Accommodations

UWM provides reasonable accommodations to qualified individuals with disabilities who are employees or applicants for employment. Employment opportunities will not be denied because of the need to make reasonable accommodations for a qualified individual with a disability. If you need assistance or accommodation in applying because of a disability, please contact uwm-jobs@uwm.edu or 414-229-4463. This job announcement and other material on this site will be made available in alternate formats upon request to an individual with a disability.

Confidentiality of Applicant Materials

UWM is a State agency and subject to Wisconsin’s Open Records Law. UWM will not, however, reveal the identities of applicants who request confidentiality in writing except as may be required by Wisconsin’s Open Records law. In certain circumstances, the identities of “final candidates” and/or the identity of the appointed applicant must be revealed upon request.

CBC and Reference Check Policy

Employment will require a criminal background check. UWM takes the prevention of sexual misconduct seriously. As such, you and your references will be required to answer questions regarding any past findings of sexual violence and sexual harassment or any pending allegations of sexual violence or sexual harassment.

Annual Security and Fire Safety Report (Clery Act)

For the UWM Annual Security and Fire Safety Reports (i.e., Clery Report), which includes statistics about reported crimes and information about campus security policies, see http://www.cleryact.uwm.edu/, or call UWM’s Dean of Students Office, Student Union 345 at (414) 229-4632 for a paper copy.

Employment Authorization

In compliance with federal law, all persons at the time of their start date will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.

Title and Total Compensation Project

The University of Wisconsin System is engaged in a Title and Total Compensation (TTC) project to redesign job titles and compensation structures. As a result of the TTC project, official job titles on current job postings may change in 2021. Job duties and responsibilities will remain the same. For more information please visit: wisconsin.edu/ohrwd/title-and-total-compensation-study/

To apply, please visit: https://jobs.uwm.edu/postings/33332


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