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Administrative Manager

University of Wisconsin - Milwaukee
Wisconsin, United States
Salary Not specified
Posted Date
Jan 19, 2022

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Position Type
Administrative, Business & Administrative Affairs, Safety & Security
Employment Level
Employment Type
Full Time
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Administrative Manager

University of Wisconsin - Milwaukee

Position Number: NEW

Introduction (Description of School/College/Dept/Program)
As the most diverse institution in the University of Wisconsin System and designated as a R1 research institute, we’re a learning destination for nearly 26,000 students. First-generation college students arrive here straight from high school or years later - after starting families, changing careers, or serving in the military. We make learning accessible at every age, stage of life, and location. At UWM, we share motivation to learn and to excel. We value unique perspectives and possess talent and desire to nurture ideas that make global impact. The comforts and connections of a major metropolitan city meet the resources and expertise of a world-class research institution at UW-Milwaukee.
Founded over 60 years ago in the belief that Milwaukee would need a great public university to become a great city, UWM has a dual research and access mission aimed at serving the diverse needs of Wisconsin’s largest metropolitan area by furthering opportunities at all levels for students who may be financially or educationally disadvantaged. More than one-third of its students are the first in their families to attend college, and 30 percent are students of color. In all, the university educates more than 27,000 students on its three campuses. It is the largest educator of veterans in Wisconsin, with more than 1,000 enrolled each year under the federal G.I. bill. The Princeton Review named UWM a 2018 Best Midwestern university based on overall academic excellence and student reviews. The UWM is committed to the full inclusion of LGBT+ campus constituents. In 2018, Campus Pride Index named UWM as one of the Best of the Best Top 30 LGBTQ-friendly postsecondary institutions in the United States. UWM was the first university in the nation to implement an inclusive housing policy.

Job Summary
The FCW is a partnership of Wisconsin's 13 public universities, connecting with industry partners, local communities, policymakers, and advocacy groups. Our mission is to train the next generation of water researchers and problem solvers and to establish Wisconsin as a global leader in water-related science, technology, and economic growth.

Reporting to the Executive Director of the FCW, this role's primary functions will consist of managing and running the FCW grants program, contributing to the strategic development of FCW programming, and procuring funding for FCW programming and activities.

Minimum Qualifications
  • Bachelor’s Degree
  • Strong writing skills (applicants may be asked for a writing sample)
  • Experience with grant management, business administration, and/or facilitating multi-stakeholder collaborative initiatives

Preferred Qualifications
  • A bachelor’s degree and additional education related to freshwater, business administration, and/or public relations
  • 5+ years experience in grant management, business administration, and/or facilitating multi-stakeholder collaborative initiatives
  • Demonstrable experience partnering with development team procuring funding from donors, businesses, and/or federal grants. Note: Applicants are encouraged to include amounts procured in their application materials
  • Demonstrable experience creating processes and structures for multi-stakeholder initiatives
  • Demonstrable experience facilitating group discussions and shared visioning
  • Demonstrable experience in strategic planning and project management
  • Relationships with Freshwater funders and businesses is a plus
  • Understanding of multi-stakeholder organizations and higher education. Familiarity with WI state and UW system governance structure and procedures is a plus.
  • Ability to convene and communicate complexity to a diverse group of stakeholders, including steering committee, community members, business leaders
  • The ability to “zoom-in” and “zoom-out” (i.e. maintain a balance between the big picture’s important details while keeping an eye on the FCW long-term vision and immediate needs).
  • Demonstrable experience organizing or contributing to program evaluation and/or organizational assessments.

Application Instructions
Completed application materials must include: 1) A letter of application addressing educational and professional level work experience and knowledge as it relates to all required and preferred qualifications as listed above; 2) A professional resume; and 3) A document listing the names and contact information for three professional references.
In instances where the Search and Screen Committee is unable to ascertain from a candidate’s application materials whether he/she meets any of the qualifications, he/she will be evaluated as not meeting such qualifications.

This is a continuous recruitment with the initial screening of candidates to begin on April 11, 2022. Applications received after April 10, 2022, may not receive consideration.

Application Notes
For this position, applicants are required to apply online. UWM will not consider paper, emailed or faxed applications. Additionally, applicants must complete all required fields and attach any required documents. The process is complete when the message “Your application has been submitted” is displayed and you receive a confirmation number.

Legal Notices AA/EO Statement

UWM is an AA/EO employer: All applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, sexual orientation, gender identity/expression, disability, or protected veteran status.

Reasonable Accommodations

UWM provides reasonable accommodations to qualified individuals with disabilities who are employees or applicants for employment. Employment opportunities will not be denied because of the need to make reasonable accommodations for a qualified individual with a disability. If you need assistance or accommodation in applying because of a disability, please contact or 414-229-4463. This job announcement and other material on this site will be made available in alternate formats upon request to an individual with a disability.

Confidentiality of Applicant Materials

UWM is a State agency and subject to Wisconsin’s Open Records Law. UWM will not, however, reveal the identities of applicants who request confidentiality in writing except as may be required by Wisconsin’s Open Records law. In certain circumstances, the identities of “final candidates” and/or the identity of the appointed applicant must be revealed upon request.

CBC and Reference Check Policy

Employment will require a criminal background check. UWM takes the prevention of sexual misconduct seriously. As such, you and your references will be required to answer questions regarding any past findings of sexual violence and sexual harassment or any pending allegations of sexual violence or sexual harassment.

Annual Security and Fire Safety Report (Clery Act)

For the UWM Annual Security and Fire Safety Reports (i.e., Clery Report), which includes statistics about reported crimes and information about campus security policies, see, or call UWM’s Dean of Students Office, Student Union 345 at (414) 229-4632 for a paper copy.

Employment Authorization

In compliance with federal law, all persons at the time of their start date will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.

Title and Total Compensation Project

The University of Wisconsin System is engaged in a Title and Total Compensation (TTC) project to redesign job titles and compensation structures. As a result of the TTC project, official job titles on current job postings may change in 2021. Job duties and responsibilities will remain the same. For more information please visit:

To apply, please visit:

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