This job has expired


Arizona State University
Arizona, United States
$40,464.00 - $44,928.00
Posted Date
Jan 19, 2022

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Position Type
Administrative, Business & Administrative Affairs, Other Business & Administrative Affairs
Employment Level
Employment Type
Full Time
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Business Operations Specialist-Lead

Arizona State University

Administrative Team

Campus: Tempe



Job Description

Under general supervision of the Assistant Director for TRIO Programs, organizes and implements the business operations functions for all TRIO Programs in accordance with established goals, priorities, and regulations. These functions include budgeting, accounting, payroll, staffing, and other functions.


Salary Range

$40,464 - $44,928 per year; DOE


Close Date



Essential Duties

  • Processes travel reimbursements, purchase of supplies, services, and equipment with use of P Card and other purchasing documents in accordance with established procurement and financial policies.
  • Prepares budget proposals and recommendations and administers budget control system for controlling expenditures; controls expenditures in accordance with budget allocations;
  • Assists staff with pre-and post-award grants and contracts processes, including budget preparation; provides information, guidance, and interpretation of complex federal and state regulations governing management of grants and contracts.
  • Provides work direction and oversight over the activities of assigned staff or student workers.
  • Responds to audit requests and gathers documentation for payroll, pcards, and financial records. Also performs payroll and pcard reconciliations
  • Monitors or oversees the monitoring of a variety of account expenditures maintains, and reconciles detailed budgets for various accounts, advises and/or determines which expenditures are within the budget guidelines; informs management of irregularities and proceeds with corrective action.
  • Supports the processing of personnel searches and hiring and maintains personnel files consistent with University policies and practices.
  • Performs all activities associated with Department Time Administrator to ensure accurate and timely recording of exception and positive time for human resource staff members.
  • Provides work direction and oversight over the activities of assigned staff or student workers.
  • Assist with the hiring of assigned staff.
  • Monitors a variety of account expenditures,
  • Organizes and/or prepares departmental administrative and financial reports; recommends or action to be taken.
  • Represents the department and serves on various department and university committees


Minimum Qualifications

Bachelor's degree in a field appropriate to the area of assignment AND three (3) years of related experience; OR, Seven (7) years of related experience; OR, Any equivalent combination of experience and/or education from which comparable knowledge, skills and abilities have been achieved.


Desired Qualifications

  • Evidence of a Master's Degree in Higher Education, preferred
  • Experience working with program development;
  • Experience working with Fiscal and Human Resource processes
  • Experience working with TRIO or other federal grant programs;
  • Experience with Microsoft Office applications (i.e., Word, Excel, Outlook) and databases


Working Environment

  • Communicates effectively both orally and in writing
  • Professionally represents department/program
  • Use computers effectively – including inputting, reviewing and retrieving information
  • Work collaboratively across various departments and campuses within the University
  • Ability to lift 25lbs


Department Statement

TRIO Programs are federally funded academic support programs designed to motivate, support, and develop students to increase post-secondary enrollment and completion. TRIO Programs serve as a resource and a voice for first-generation, low-income students and students with disabilities. Within a learning environment that challenges students to grow personally and professionally, we nourish a sense of empowerment and strive to bridge the gap between the dream and reality of achieving a baccalaureate degree.


Educational Outreach and Student Services (EOSS) is committed to enrolling all qualified students at Arizona State University and assisting them in their academic success. EOSS provides a broad range of services and support to students and prospective students ranging from outreach efforts with K-12 schools, orientation programs for new freshman, bridge programs to assist the transition to a university environment, and a wide variety of services, programs and activities for enrolled students. EOSS has direct responsibility for multiple departments across four campuses, some of which include the Dean of Students, University Housing, Health Services, Counseling Services, Disability Resources, the Memorial Union, TRIO programs, Sun Devil Fitness, Student Government, Student Media, Career Services and others.


ASU Statement

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions intellectual and cultural diversity, and welcomes students from all fifty states and more than one hundred nations across the globe.


COVID-19 Vaccination Requirements: Arizona State University is a federal contractor and subject to federal regulations which may require you to produce a record of a COVID-19 vaccination. For questions about medical or religious accommodations, please visit the Office of Diversity, Equity and Inclusion's webpage.


ASU is a tobacco-free university. For details visit


Arizona State University is a VEVRAA Federal Contractor and an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other basis protected by law.


Notice of Availability of the ASU Annual Security and Fire Safety Report

In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU’s Annual Security and Fire Safety Report is available online at You may request a hard copy of the report by contacting the ASU Police Department at 480-965-3456.


Relocation Assistance – For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit


ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.


Fingerprint Check Statement

This position is considered safety/security sensitive and will include a fingerprint check. Employment is contingent upon successful passing of the fingerprint check.


Instructions to Apply

Application deadline is 3:00PM Arizona time on the date indicated.


Please include all employment information in month/year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position.


Resume should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position.


ASU does not pay for travel expenses associated with interviews, unless otherwise indicated.


Only electronic applications are accepted for this position.


To apply please go to see Req Id# 75338BR

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