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External Support and Grants Specialist

Athens State University
Alabama, United States
Salary Not specified
Posted Date
Jan 19, 2022

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Position Type
Executive, Other Executive
Employment Level
Employment Type
Full Time
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External Support and Grants Specialist

Athens State University

Closing Date:

Job Duties:
  • Apply for 10-15 external support projects annually, totaling over $100,000 annually.
  • Collaborate with faculty and staff seeking external project support to develop realistic and thorough budgets with the Business Office.
  • Manage small external support applications with faculty partners.
  • Research external support projects and share with interested University parties for both faculty and staff.
  • Support project reporting, tracking, and measurements.
  • Support development of standard proposals for University programs to appeal to foundations and corporations.
  • Collaborate with Restricted Accountant to ensure external support procedures are being followed for finances including purchase order requests, invoices, and salary.
  • Develop monthly external support opportunity update in conjunction with the Director of External Support and Major Gifts for faculty and staff including current grants, future grant opportunities, and upcoming grant deadlines.
  • Manage all University Foundation scholarship criteria, student applicants, awards, thank you notes, and tracking.
  • Maintain database of scholarship donor information, criteria, perform analysis, and update data as needed.
  • Manage Foundation Scholarship funding through invoices and payments to the University Business Office.
  • Analyze and report on scholarship funding, awards, responses, and student success.
  • Assist with University Foundation gift processing.
  • Assist with Advancement projects and events as needed.

Required Qualifications:

  • Bachelor’s degree desired, or equivalent work experience.
  • External Support or Grant experienced preferred.


  • Demonstrate flexibility and adaptability to changing work scope and tasks based on need.
  • Identify opportunities for improvements to work practices and offers viable solutions for implementation.
  • Proactively engage in problem solving related to tasks in this position with internal and external constituencies.
  • Routinely practice self-monitoring by assessing self to make improvements or take corrective action to improve performance.
  • Ability to oversee and manage numerous projects and meet strict deadlines.
  • Strong verbal and writing skills.
  • Knowledge of Microsoft Office (Word, Excel, Outlook, PowerPoint), other office tools, and strong search capabilities.

Salary Schedule:
Salary Band: P365
To view salary schedules, visit: resources/salary-schedule-tables/
Salary will be commensurate with experience and qualifications

Special Instructions to Applicants
Unofficial transcripts should be from the college or university which verifies minimum qualifications for the position. Upon an offer of employment, official transcripts from all colleges and universities attended must be submitted. Continued employment is contingent upon receipt of transcripts from all colleges and universities attended.

Please provide contact information for three professional references on your application.

To be considered for this position please visit our web site and apply on line at the following link:

About Athens State University
Located in historic Athens, Alabama, Athens State University offers junior and senior-level coursework to community college graduates and transfer students holding sufficient credits from other institutions. Presently, over 3,100 students have selected Athens State because of its neighborly environment where 50 majors and degree programs are offered, with courses taught by a supportive and exceptional faculty. Approximately 80% of the students are enrolled in at least one online course. The typical student is a working adult who commutes. Recently, the University was featured in the 2015 Best Value Online College Rankings by for four online programs including computer science, accounting, education and human resources. The University offers undergraduate degree programs in Liberal Arts, Teacher Preparation, and Business. The University employs more than 350 full and part-time employees with approximately 90 full-time faculty members in three colleges: College of Arts and Sciences, College of Business, and College of Education. Seventy-five percent of the full-time faculty members hold a terminal degree. The University is accredited by the Southern Association of Colleges and Schools Commission on Colleges.
Athens, Alabama is located in north Alabama equidistant between Nashville, TN and Birmingham, AL. Athens is home to several events and festivals that have been featured as the Southeast Tourism Society’s “Top 20 Events in the Southeast” including the Athens Storytelling Festival and the Tennessee Valley Old Time Fiddlers Convention.

In accordance with Athens State University Policy and guidelines, the applicant chosen for employment will be required to sign a consent form for a criminal background check. Employment will be contingent upon the receipt of a clearance notification from that criminal background check.

Non-Discrimination Policy Statement Athens State University, as an equal opportunity/affirmative action institution, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. Athens State University does not discriminate on the basis of race, color, national origin, age, marital status, gender, gender identity, gender expression, pregnancy, sexual orientation, disability, religion, genetic information, or veteran status in employment, or admissions to or participation in educational programs and activities. Inquiries or concerns may be addressed to the Office of the Vice President of Enrollment and Student Support Services, 300 N. Beaty St., Athens, AL 35611, 256- 233-8175.

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