Administrative Assistant

Administrative Assistant

Job no: 528801
Work type: Classified Staff
Location: Eugene, OR
Categories: Administrative/Professional, Administrative/Office Support, Library

Department: UO Libraries
Classification: Office Specialist 2
Appointment Type and Duration: Regular, Ongoing
Salary: $14.75 to $21.40 per hour
FTE: 1
Review of Applications Begins
Position closes January 30, 2022
Special Instructions to Applicants
Along with your online application, please upload a cover letter to ensure consideration for the position.
Department Summary
About the Libraries:
The University of Oregon Libraries is an essential partner in the University's educational, research, and public service mission. With five locations on the Eugene campus, and branches at UO Portland and at the Oregon Institute of Marine Biology, the Libraries offers many flexible, service- and technology-rich environments for our users' research and learning needs. The UO Libraries is committed to supporting and enhancing the diversity of the university community, providing a culturally inclusive environment where diversity of thought and expression is valued and respected, and disrupting systemic inequalities. With a focus on equity in service, we strive to create a powerful learning community, a welcoming space where faculty, students, and patrons of all ages and cultural and ethnic backgrounds can access the information necessary to achieve their personal and professional goals. Our mission is to actively support the student learning experience, enable the creation and stewardship of knowledge, and contribute to advancements in teaching, research, scholarship, and public service. We value intellectual freedom, user-centered service, evidence-based approaches, transparency, innovation, teamwork, diversity, and integrity.

The University of Oregon Libraries is the only Association of Research Libraries (ARL) member in Oregon. The library is a member of the Orbis Cascade Alliance, SPARC, Center for Research Libraries, DuraSpace, the Council on Library and Information Resources, Coalition for Networked Information, EDUCAUSE, and other major organizations.

We encourage applications from individuals whose experience has prepared them to contribute to our commitment to diversity and inclusion, who have been historically marginalized and currently underrepresented in higher education, who may have taken time off for family reasons, or who have achieved excellence in non-traditional pathways outside of higher education.

About the Department:
Central Services is placed organizationally within Library Administration and encompasses four major functional and operational areas: Facilities and Business Services, Library Human Resources and Payroll, Financial Management Services, and Communications. The mission of Central Services is to ensure the libraries' four central services operations are integrated, timely, high-quality, equitable, accessible, and cost-effective.

We encourage applications from individuals whose experience has prepared them to contribute to our commitment to diversity and inclusion, who have been historically marginalized and currently underrepresented in higher education, who may have taken time off for family reasons, or who have achieved excellence in non-traditional pathways outside of higher education.
Position Summary
The Administrative Assistant provides administrative and reception support to the UO Libraries Administrative Team (AT), which handles internal and external administrative matters for the Libraries and provides managerial leadership, strategic planning, development, and direction of the overall operations. As the first Libraries representative that many students, employees, and guests meet, the Administrative Assistant plays a vital role in promoting our values and supporting our mission. They are responsible for greeting visitors to the administrative suite, answering the main phone line, scheduling large meetings, and managing department and event space email accounts, travel administration, and office coordination.
Minimum Requirements

• Two years of general clerical experience. One year of which included typing, word processing, or other experience generating documents; OR
  
• An Associate's degree in Office Occupations or Office Technology; OR
  
• Graduation from a private school of business with a Certificate in Office Occupations or Office Technology and one year of general clerical experience.
  
  College courses in Office Occupations or Office Technology will substitute for the required experience on a year-for-year basis.
  Professional Competencies
  
• Excellent customer service skills.
  
• Strong organizational skills and high attention to detail.
  
• Excellent verbal and written communication skills, and ability to produce professional correspondence, documents, and reports.
  
• Ability to work effectively in a diverse team environment and create effective relationships for problem-solving and positive interactions.
  Preferred Qualifications
  
• Proficiency with MS Office Suite, including Excel, Word, Outlook, and PowerPoint.
  
• Experience with Concur Travel Management System.
  
  FLSA Exempt: No
  
  All offers of employment are contingent upon successful completion of a background inquiry.
  
  This is a classified position represented by the SEIU Local 503, Oregon Public Employees Union.
  
  University of Oregon students and employees are required to be fully vaccinated against COVID-19. For additional information see: https://coronavirus.uoregon.edu/vaccine.
  
  The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans, and paid time off. For more information about benefits, visit http://hr.uoregon.edu/careers/about-benefits.
  
  The University of Oregon is an equal opportunity, affirmative action institution committed to cultural diversity and compliance with the ADA. The University encourages all qualified individuals to apply, and does not discriminate on the basis of any protected status, including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process, please contact us at uocareers@uoregon.edu or 541-346-5112.
  
  UO prohibits discrimination on the basis of race, color, sex, national or ethnic origin, age, religion, marital status, disability, veteran status, sexual orientation, gender identity, and gender expression in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Title IX Coordinator, Office of Civil Rights Compliance, or to the Office for Civil Rights. Contact information, related policies, and complaint procedures are listed on the statement of non-discrimination.
  
  In compliance with federal law, the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is available online at https://clery.uoregon.edu/annual-campus-security-and-fire-safety-report.
  
  
  
  To apply, visit https://careers.uoregon.edu/en-us/job/528801/administrative-assistant jeid-e14437cb66f2f8459bb899ce8e2096b1