The Student Affairs Business Services team is responsible for
supporting daily business transactions for key departments within
Student Affairs that include, but are not limited to, procuring
items on behalf of departments via the CU Marketplace or
procurement card, processing expense and travel
reimbursement/reconciliation requests for employees and
non-employees, and completing journal entries, cash transfers and
cash deposits. Reporting to the Business Services Manager, this
position is an integral member of the business services team. The
Procurement and Travel Coordinator provides contract management,
fiscal administration, expense reporting, purchasing and
procurement support for key Student Affairs departments. This
position requires providing exceptional customer service, attention
to detail, organization, excellent customer service, and
problem-solving and communications skills.
The University of Colorado Boulder is committed to building a
culturally diverse community of faculty, staff, and students
dedicated to contributing to an inclusive campus environment. We
are an Equal Opportunity employer, including veterans and
individuals with disabilities.
Who We Are
We strive to achieve process excellence in streamlining current
services and creating strategic processes while providing equitable
service to key partnered departments. We will ensure consistent and
compliant applications of policies and procedures and will serve as
a partner and resource to all Student Affairs departments.
What Your Key Responsibilities Will Be
Purchasing and Procurement Administration:
Procurement Card Program Administration:
- Contract management of purchase orders and agreements. Includes
anticipating expirations and renewals, processing invoices,
monitoring contract terms and conditions, and maintaining
successful vendor relationships.
- Process and facilitate Departmental approval of invoices for
payment to outside entities by auditing and authorizing vouchers in
comparison to purchase orders for accuracy and compliance with
purchasing terms and conditions, and Federal, State, and University
rules and regulations.
- Audit and process payment documents and ensures accuracy of
- Provide interpretation of financial and procurement policies
and rules to key Student Affairs departments. Apply strong
knowledge and understanding of university and campus policies and
procedures to purchasing and procurement activities (Advance
payment, After-the-Fact, Gift Cards, Official Functions,
Recognition, Sensitive Expenses, W-9 & Vendor Authorization,
- Receive and process requests via the CU Marketplace, request
systems, and e-mail for goods and services purchased. Obtain all
necessary and accurate paperwork to ensure efficient and effective
purchasing (e.g. sole source justification, bid, waiver, Scope of
Work, warrant adjustments, payment authorizations and vouchers,
- Identify, investigate and resolve issues associated with
purchasing: lost/incomplete documentation, procurement violations,
receiving and returns, encumbrances, change orders, vendor
- Investigate and resolve problems related to receipt of goods
and services by working with the Procurement Service Center (PSC),
department staff, and vendors. Maintain records of purchases in
accordance with established policies and procedures.
- Build effective relationships with key partners to gain
alignment of sourcing and process improvement strategies and
- Research and review complicated procurement options to improve
methods, purchasing strategies, and time utilization, resulting in
efficiencies for the Division.
- Continuously establish and maintain cooperative and efficient
relationships with department staff, other campus departments,
system offices, and vendors using diplomacy, tact and problem
Travel and Reimbursement Management:
- Support appropriate purchasing card use by reviewing
departmental purchases and expenditure requests to ensure that they
adhere to all relevant division, campus and university policy and
procedural requirements.. Determine when to raise questionable
charges to higher-level decision makers.
- Compile, validate and review receipts from cardholders, create
expense reports, and appropriately allocate and code charges
according to defined standards.
- Provide guidance and training to procurement card cardholders
on appropriate use, related procedures and compliance with the
procurement card program.
- Request the set-up of new cardholder accounts and requests,
submits modifications, partners with departments on keeping
cardholder records accurate in accounting for new and departed
- Prepare and process cash receipts for reimbursement to the
University owed by employees for personal expenditures.
- Provide interpretation of travel policies and rules to key
Student Affairs departments. Apply solid understanding of
university and campus policies and procedures to travel and
reimbursement activities (Alcoholic Beverages, Cash Advances,
Official Functions, Recognition, Sensitive Expenses, travel).
- Assist staff in the office and in key Student Affairs
departments with travel arrangements. Assist departments with
proper protocol and processes for business travel.
- Compile, validate and review receipts turned in for
reimbursement and process travel reimbursements/expense reports for
key Student Affairs departments.
- Evaluate charges for appropriateness and reasonableness.
Determines when to advance questionable charges to higher-level
- Provide guidance and training to travel card cardholders on
appropriate use, related procedures and compliance with the travel
What You Should Know
- Apply strong knowledge and understanding of fund accounting and
policies and practices associated with campus financial operations
to procurement activities (e.g. cash control, gift fund management,
- Identify issues and problems, conduct research, confer with
appropriate parties (CCO, PSC, etc.) and create and implement
solutions based on identified needs.
- Partner with Student Affairs Financial Planning & Reporting
to discuss current or planned purchases, encumbrances, and cost
- Monitor payment processes and investigate when a payment is not
made in a timely manner or a check is lost.
- Work with staff in key Student Affairs departments to obtain
information, investigate/resolve problems, and advise individuals
on procurement matters using excellent customer service.
What We Can Offer
- All University of Colorado Boulder employees are required to
comply with the campus
COVID-19 vaccine requirement. New employees must provide proof
of vaccination or receive a medical or religious exemption within
30 days of employment.
- This position will work a hybrid schedule with mostly remote
- The annual hiring salary is $47,895.
The University of Colorado offers excellent benefits
, including medical, dental,
retirement, paid time off, tuition benefit and ECO Pass. The
University of Colorado Boulder is one of the largest employers in
Boulder County and offers an inspiring higher education
environment. Learn more about the University of Colorado Boulder
Be challenged. Be respectful. Be Boulder.
What We Require
What You Will Need
- Three years of procurement/contract, accounting related
experience. Equivalent combination of education and experience may
What We Would Like You To Have
- Proficiency in Microsoft Office Suite (e.g., Word, Excel,
- Excellent interpersonal skills, including verbal and
- Ability to develop policies and procedures.
- Experience working with team collaborations, attention to
detail and problem-solving skills
- Demonstrated experience in a work setting that demands high
quality, flexibility, and excellent customer service.
- Ability to learn and respond quickly to situations that arise
on a day-to-day basis.
- Familiarity with the university’s relevant information systems
(PeopleSoft HR and Finance) and an understanding of the rules and
regulations that drive university processes (Fiscal Code of Ethics,
procurement rules, hiring processes, etc.)
- Demonstrated ability to establish and maintain effective and
trusting working relationships.
- Professional and collegial demeanor in light of stressful
timelines and sophisticated situations.
- A Bachelor’s degree from an accredited college/university in a
- Experience in procurement of goods and services related to
student programming, meetings and events and campus residential
To apply, please submit the following materials:
1. A current resume.
2. A cover letter that specifically tells us how your background
and experience align with the requirements, qualifications, and
responsibilities of the position.
We may request references at a later time.
Please apply by February 8, 2022, for consideration.
Note: Application materials will not be accepted via email. For
consideration, please apply through CU Boulder Jobs.
Posting Contact Information
Posting Contact Name:
Boulder Campus Human Resources
Posting Contact Email: