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STEM Grants and Partnerships Coordinator (17621)

American University
District of Columbia, United States
Salary Not Specified
Posted Date
Jan 19, 2022

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Position Type
Administrative, Business & Administrative Affairs, Other Business & Administrative Affairs, Grants & Contracts
Employment Type
Full Time
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The STEM Grants and Partnerships Manager supports externally-funded STEM research and education across the College of Arts and Sciences with specific focus on STEM outreach, partnerships and community engagement and externally funded activities of the Initiative for STEM Education, Equity and Ethics; the AU Center for Data Science; the Integrated Space Science and Technology Institute; and the NASA DC Space Grant Consortium. The position provides administrative support for externally funded projects, including coordinating the grants, budget and HR personnel in CAS and AU; collecting data necessary for reporting and accounting; communicating to stakeholders in funded projects. Throughout all activities, this position supports the goal of broadening participation by underrepresented groups in STEM.

Essential Functions
  1. Finance and Budget Coordination - Process and track all associated grant and internally funded transactions including participant payments, travel expense reports, invoices, reimbursements for funded projects in collaboration with grant PIs, CAS Grants team and Budget team, and other offices as necessary; track grant expenditures and produce reports for PIs as necessary; assist with drafting budgets for grant proposals, and pre-award and post-award administration
  2. Personnel – Submit HR requests for grant-funded projects with grant PI, CAS Grants team, and CAS Budget team, and other offices as necessary; compile and submit non-AU grant participant paperwork; ensure completeness and accuracy of timesheets for T&E forms, including student workers
  3. Communication and Marketing – Update project websites on a regular basis in consultation with the Director; maintain communication with project participants and grant collaborations; assist with advertising and reporting for events and programs
  4. Data Collection and Reporting – Collect and store documents and information relevant to funded projects; compile data for reporting and assessment
  5. Event Support – Carry out all logistics for events and projects; assist with on-campus events; manage all travel for visitors as well as process reimbursement requests as required
  6. Other grant support as assigned, including supporting grant proposal process internally; supporting data collections and reporting for grant reports

Position Type/Expected Hours of Work
  • Full time
  • 2.2 Specialist A
Required Education and Experience
  • Experience working with a diverse group of offices and stakeholders
  • H.S. Diploma or equivalent education, training and experience
Preferred Education and Experience
  • Bachelor's Degree
Additional Eligibility Qualifications
  • Hiring offers for this position are contingent on successful completion of a background check.
  • To ensure the health and safety of our community AU requires COVID-19 vaccinations for faculty and staff. Click here to learn more about our health and safety directive .

  • Click here to learn about American University's unique benefit options.
Current American University Employees:

If you are a current full-time or part-time staff member at American University, please log intoAsuccessfulU through themyAU portal . Once in AsuccessfulU, please select the Careers tile which will take you to our internal career page.

Contact Us:

For more information or assistance with the American University careers site, email .

American University is an equal opportunity, affirmative action institution that operates in compliance with applicable laws and regulations. The university does not discriminate on the basis of race, color, national origin, religion, sex (including pregnancy), age, sexual orientation, disability, marital status, personal appearance, gender identity and expression, family responsibilities, political affiliation, source of income, veteran status, an individual’s genetic information or any other bases under federal or local laws (collectively "Protected Bases") in its programs and activities.

Nearest Major Market: Washington DC

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