This job has expired

Purchasing Specialist (2 Positions) (Finance)- District

Employer
Riverside Community College District
Location
California, United States
Salary
Salary Not specified
Posted Date
Jan 18, 2022

View more

Position Type
Administrative, Business & Administrative Affairs, Financial Affairs
Employment Level
Administrative
Employment Type
Full Time
You need to sign in or create an account to save a job.


Position Title:
Purchasing Specialist (2 Positions) (Finance)- District

Application Deadline

Interested candidates must apply by the deadline listed below by 8:00 p.m., Pacific Standard Time.
02/01/2022

Department:
Finance (D)

Position Type:
Support Staff (Classified / Confidential)

College/Campus:
District

Physical location of the position:
District

Employment Type:
Full-Time

Position Length:
12-month

Salary Range:
Grade K

Salary Amount:
$ 5,142 - $ 6,260

Salary Type:
Monthly

Is this position categorically (grant) funded?
No

BASIC FUNCTION:
Under the supervision of the area Manager, performs a variety of specialized clerical work involved in purchasing materials, supplies, and equipment.

PROVIDES WORK OR LEAD DIRECTION TO:
Short-Term employee(s) and/or Work Study student(s).

EDUCATION:
Graduation from high school or GED equivalent. College course work in contract law, procurement, or business administration is desirable.

EXPERIENCE:
Three years of directly related experience in purchasing, with increasing responsibilities are required. Outside sales experience may be substituted for one year's experience.

KNOWLEDGE OF:
Methods, practices and terminology used in purchasing, accounting and bid analysis; office practices, computer software applications, including Excel and Word; the operation of business equipment including computers, copiers, and calculators.

ABILITY TO:
Learn and apply laws, regulations, and procedures relating to public college purchasing; communicate effectively and analyze situations accurately; meet schedules and timelines; perform clerical duties, including keyboarding, relating to bids and other purchasing procedures; keyboard at a speed of not less than 40 net words per minute develop and maintain pleasant and effective working relationships with both the public and other employees.

Other:
COMMITMENT TO DIVERSITY:
Candidate must demonstrate clear evidence of sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability and ethnic backgrounds of community college students, staff, and the community.

CONTACTS:
Co-workers, other departmental staff, and vendors.

PHYSICAL EFFORT:
Requires the ability to exert some physical effort, such as walking, standing and light lifting; dexterity in the use of fingers, limbs and body in the operation of office equipment. Task require extended period of time at a keyboard.

WORKING CONDITIONS:
Normal purchasing office environment.

Duties and Responsibilities:
REPRESENTATIVE DUTIES:
1. Provides technical support to the Academic and Classified Staff who use the Galaxy Purchasing Module to help resolve problems and systems issues.
2. Researches and ensures compliance with guidelines set forth by the Internal Revenue Service when creating new vendor file in the Galaxy system.
3. Facilitates relations between vendors and Academic and Classified Staff in regards to ordering issues.
4. Assists in preparation of bid documents for mailing and compiling and answers general questions related to the bid project and maintains all bid documents.
5. Creates and mails Award letters and Notice to Proceed letters in relation to bid awards.
6. Files Notice of Completions with the County of Riverside Clerk & Recorder's office.
7. Assists with the processing of the District's Contracts following guidelines set by the District, including logging, attaching corresponding purchase order, distributing copies and maintaining contracts on file.
8. Ability to establish and maintain effective working relationships with both internal as well as outside contractors, vendors, agencies and the general public.
9. Access Seagate Reports and create Purchase order and Contract lists for the Monthly Board report.
10. As work load requires, assist Purchasing Clerk with converting requisitions to purchase orders, reconciling daily warrant registers, distribution of the warrants, and the mail run.
11. Provides Galaxy Training, and purchasing coordination information and assistance to staff regarding purchasing procedures
12. Participates in District-provided in-service training programs.
13. Maintains a friendly, supportive atmosphere for students, staff, faculty, and the public.
14. Performs other duties, related to the position, as assigned.

CONDITIONS OF EMPLOYMENT:

SALARY: Salary grades consist of nine steps. A new employee is normally placed on Step 1 of the grade. Changes in step placement take place on the first day of the first month following the anniversary date of attaining permanent classified employee status until the maximum of the grade is reached.

HOLIDAYS: There are 13 holidays observed each year. A pro-rata reduction will be made for employees working less than full-time and less than twelve months.

VACATION: Employees are granted 12 days of vacation per year through the first five years of service to the District; 15 days after completion of five continuous years of service to the District; 20 days after completion of ten continuous years of service to the District; and 22 days after completion of 15 continuous years of service to the District. This computation is based on full-time, twelve-month employment. A pro-rata reduction will be made for employees working less than full-time and less than twelve months.

SICK LEAVE: One day of sick leave for each month of service is granted. This is based on full-time, twelve-month employment. A pro-rata reduction will be made for employees working less than full-time and less than twelve months. There is no limit to the number of days of sick leave which may be accrued.

FRINGE BENEFITS: The District provides a health and welfare benefit package for employees and legal qualifying dependents. Those employees working less than full-time and less than twelve months will receive a pro-rata share of the benefit package. The dollar value of the package is a subject of negotiation between the District and the Bargaining Unit.

The work location and assignment within a job classification is determined by the District and may be subject to change.

All offers of employment will be contingent upon the availability of funds and approval by the Board of Trustees.

The Riverside Community College District is an equal opportunity employer and recognizes the need to provide reasonable accommodations to employees with disabilities. For more information, contact (951) 222-8039.

The Riverside Community College District complies with all federal and state rules and regulations and does not discriminate on the basis of ethnic group identification, national origin, religion, age, gender, gender identity, gender expression, race, color, ancestry, genetic information, sexual orientation, physical or mental disability, or any characteristic listed or defined in Section 11135 of the Government Code or any characteristic that is contained in the prohibition of hate crimes set forth in subdivision (1) of Section 422.6 of the California Penal Code, or any other status protected by law. This holds true for all District employment opportunities. Inquiries regarding compliance and/or grievance procedures may be directed to the District's Title IX Officer/Section 504/ADA Coordinator. Harassment of any employee/student with regard to ethnic group identification, national origin, religion, age, gender, gender identity, gender expression, race, color, ancestry, genetic information, sexual orientation, physical or mental disability, or any characteristic listed or defined in Section 11135 of the Government Code or any characteristic that is contained in the prohibition of hate crimes set forth in subdivision (1) of Section 422.6 of the California Penal Code, or any other status protected by law, is strictly prohibited. The Title IX Officer, Section 504/ADA Coordinator for the District is Ms. Lorraine Jones, 3801 Market St., Riverside, CA 92501. Telephone Number is: (951) 222-8039.

Work Hours/Work Days for Classified and Hourly Positions Only:
Monday - Friday 8:00 am - 5:00 pm

Required Applicant Documents:
Resume or Curriculum Vitae
Cover Letter

Optional Applicant Documents:
Letter of Recommendation 1
Letter of Recommendation 2
Letter of Recommendation 3

Effective Employment Date:
Anticipated start date: March 2022 or after

Application Deadline:
02-01-2022

Special Comments:
IMPORTANT NOTICES:

*It is anticipated that interviews will occur sometime during the 1st or the 2nd week of February.

Please note: The selection process typically concludes within four to six weeks from the closing date. There are, however, exceptions to this general guideline. Status updates will be made throughout the process. Please refer to your account for any updates to the status of your application.

* An electronic, RCCD on-line application must be completed to be considered. All portions of the application must be entirely filled out with all information qualifying an applicant for the position. Only information on the official RCCD application (not resumes) will be considered to determine whether an applicant meets the minimum requirements for the position for which he/she is applying.

* All supporting materials, required or optional, must also be in electronic formats and attached to the electronic, on-line application when applying. Supporting materials are only accepted as Adobe Acrobat (.pdf) or Microsoft Word files and must be less than 2 MB in size.

* An application will not be considered complete unless ALL REQUIRED DOCUMENTS are electronically attached to the application by the Application Deadline date. An incomplete file may subject the candidate to disqualification.

* Paper applications and supporting materials, including letters of recommendation, WILL NOT be accepted! All documents must be submitted electronically with the online application.

* Letters of reference, IF REQUIRED, must be NON-CONFIDENTIAL and submitted electronically when applying on-line.

* Interested candidates must apply by the deadline listed above by 8:00 p.m., Pacific Standard Time.

* The Riverside Community College District does not require testing at the initial application filing period. As you progress through the selection process, you may be required to perform a job-related test based on the needs of the work area for which you are being considered.

* The District will make reasonable accommodations for applicants with disabilities. Applicant should contact Human Resources & Employee Relations at (951) 222-8595 for assistance.

Application Types Accepted:
Classified/Management/Confidential Application

To Apply, visit:
https://pa379.peopleadmin.com/applicants/Central?quickFind=59986

jeid-9cef82d58d4ed84a98060edd412d46de
You need to sign in or create an account to save a job.

Get job alerts

Create a job alert and receive personalized job recommendations straight to your inbox.

Create alert