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Accounting Technician

San Jose State University
California, United States
Salary Not Specified
Posted Date
Jan 16, 2022

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Position Type
Faculty Positions, Business & Management, Accounting & Finance, Administrative, Business & Administrative Affairs, Business & Administrative Support, Other Business & Administrative Affairs, Financial Affairs
Employment Type
Full Time
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Job Summary

Reporting to the Director of Operations and Finance and taking work lead direction from the College Resource Analyst, the Accounting Technician will provide office support in general accounting duties for the college; verify, reconcile, analyze, and summarize data based on knowledge of accounting practices and established university/departmental policies and financial systems in the College of Professional and Global Education. Working independently under general supervision, the incumbent will work closely with other University departments (e.g., Procurement, Accounts Payable) to process requisitions, pay vouchers, travel expense claims, employee reimbursements; identify and follow-up on billing, invoice/payment issues. The incumbent will perform accounting duties related to running system generated reports; exporting, updating, and maintaining spreadsheets; preparing ad hoc reports using spreadsheet functions and mathematical calculations; account reconciliation; file and record maintenance and communicating established university policies and procedures to stakeholders and referring them to the appropriate staff member when more extensive interpretation is required.

Key Responsibilities
  • Initiate process and manage timely workflow for all purchase requisitions, direct pay vouchers, travel expense, employee reimbursements, registrations, office supply orders, p-card, go card reconciliations, etc. for the college and ensure audit compliance with applicable policy and guidelines
  • Communicate with campus offices to coordinate work-flow of open items, process requisitions and vouchers using university guidelines
  • Respond to vendor queries and provide applicable guideline for RFP’s
  • Reconcile PO encumbrances to available budget and actual expenses
  • Coordinate fiscal year end reconciliation of open PO with Purchasing/Procurement.
  • Provide guidance to other College of Professional and Global Education staff and student assistants to ensure compliance with applicable regulations and requirements
  • Keep manager apprised of budgetary, financial, and procedural issues concerning assigned projects
  • Provide input to streamline accounting procedures and internal controls
  • Track and reconcile faculty start-up expenses
  • Provide support services for faculty appointments and pay voucher tracking
Knowledge, Skills & Abilities
  • Knowledge in accounting principles as applied to accounts payable and purchasing.
  • Analytical skills and ability to be detail oriented
  • Ability to identify a problem collects and analyzes data, establish facts, draw valid conclusions, and recommend solutions
  • Ability to problem solve and coordinate projects
  • Ability to handle and resolve conflicts in a professional, tactful manner
  • Ability to perform accurately in a detail-oriented environment; handle multiple work priorities, organize, and plan work and projects
Required Qualifications
  • Any combination of education and experience which provides the required knowledge and abilities
  • Equivalent to one year of clerical accounting or financial record-keeping experience which has provided the above knowledge and abilities
Preferred Qualifications
  • Experience and general knowledge of financial record keeping, mathematical and general office methods, procedures, and practices
  • Accounts Payable and procurement experience
  • Experience working with word processing and spreadsheet software programs, web browser, query tools, and integrated financial systems
  • Excellent written communication skills
  • One year of clerical accounting and financial record-keeping experience

Classification: Accounting Technician I
Anticipated Hiring Range: $3,986/month - $4,067/month
Salary Range: $3,126/month - $4,906/month

San José State University offers employees a comprehensive benefits package typically worth 30-35% of your base salary. For more information on programs available, please see the Employee Benefits Summary .

Application Procedure

Click Apply Now to complete the SJSU Online Employment Application and attach the following documents:
  • Resume
  • Letter of Interest
All applicants must apply within the specified application period: January 16, 2022 through January 31, 2022. This position is open until filled; however, applications received after screening has begun will be considered at the discretion of the university.

Contact Information

University Personnel

CSU Vaccination Policy

The CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement as a condition of employment. The system wide policy can be found at and questions may be sent to .

Additional Information

Satisfactory completion of a background check (including a criminal records check) is required for employment. SJSU will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was offered the position on a contingent basis.

The standard background check includes: criminal check, employment and education verification. Depending on the position, a motor vehicle and/or credit check may be required. All background checks are conducted through the university's third party vendor, Accurate Background. Some positions may also require fingerprinting. SJSU will pay all costs associated with this procedure. Evidence of required degree(s) or certification(s) will be required at time of hire.


All San José State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

Equal Employment Statement

San José State University (SJSU) is an Equal Opportunity/Affirmative Action employer committed to nondiscrimination on the basis of age, ancestry, citizenship status, color, creed, disability, ethnicity, gender, genetic information, marital status, medical condition, national origin, race, religion or lack thereof, sex, sexual orientation, transgender, or protected veteran status consistent with applicable federal and state laws. This policy applies to all SJSU students, faculty and staff programs and activities. Title IX of the Education Amendments of 1972, and certain other federal and state laws, prohibit discrimination on the basis of sex in all education programs and activities operated by the university (both on and off campus).

Advertised: January 16, 2022 (9:00 AM) Pacific Standard Time
Applications close:

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