Associate Registrar (Administrator I)
MPP, At-Will, Full Time, Student Services
This is a full-time management (MPP) position. MPP employees serve
at the pleasure of the campus President. MPPs do not serve a
probationary period and never receive permanent status.
This position is a "designated position" in the California State
University's Conflict of Interest Code. The successful candidate
accepting this position is required to file Conflict of Interest
forms subject to the regulations of the Fair Political Practices
Conditions of Employment
Possession of a valid Driver's License is required. Employees in
this position will be enrolled in the Department of Motor Vehicles
(DMV) Government Employer Pull Notice Program which confirms
possession of a valid driver's license and reflects driving
Satisfactory completion of a background check (including a criminal
records check) is required for employment. CSU will make a
conditional offer of employment, which may be rescinded if the
background check reveals disqualifying information, and/or it is
discovered that the candidate knowingly withheld or falsified
information. Failure to satisfactorily complete the background
check may affect the continued employment of a current CSU employee
who was conditionally offered the position.
The person holding this position is considered a `mandated
reporter' under the California Child Abuse and Neglect Reporting
Act and is required to comply with the requirements set forth in
CSU Executive Order 1083 as a condition of employment.
Application Deadline & Salary
Review of applications will begin August 16, 2021, and the position
will remain Open until Filled.
Salary is commensurate with experience.
Under the general direction of the Registrar, this position
provides leadership to and management of the activities of Student
Record, Registration, Imaging, Evaluation, Degree Audit/Transfer
Credit, and Articulation units within the Registrar's Office. The
responsibilities include oversight and management of student
records, registration technology, grading processes, transcript and
enrollment verification requests. The incumbent will oversee the
completion of graduation checks, graduation clearance, and transfer
credit reports using the functionalities in the Academic Advisement
module in PeopleSoft. The incumbent ensures that academic
requirements encoded in Peoplesoft correctly reflect University
requirements and transfer credit equivalencies reflect established
articulation agreements. The incumbent may be appointed a committee
member or task force to represent the department on matters related
to degree requirements, graduation, or other related University
projects and initiatives.
This position serves as primary contact with various units such as
Admissions, Financial Aid, Student Financial Services, Orientation,
Testing office, and academic departments.
Required Education: Bachelor's degree from a four-year College or
Required Experience: Five (5) years of responsible, related
professional experience including or supplemented by two years of
progressively supervisory and/or management experience. Proficient
in the use of on-line student information systems.
Required Knowledge, Skills, and Abilities: Thorough, detailed
knowledge of applicable university infrastructure, policies, and
Thorough knowledge of English grammar, punctuation, and
Ability to: plan, organize and work independently; ability to
analyze administrative, organizational and personnel management
problems to reach practical and logical conclusions and to put
effective changes into practice; ability to establish management
goals and follow through on their implementation; ability to
respond positively to changing or challenging situations; ability
to develop and maintain effective, cooperative and harmonious
working relationships in circumstances which may involve the denial
of requests or the necessity to persuade others to accept a
different point of view.
Required Certification: Valid Driver's License
Preferred Education: Master's degree in a related field such as
Student Personnel, Higher Education Administration or Personnel
Management or Public Administration are highly desirable.
40% - Management of the day-to-day operations of the Registrar's
Office including providing leadership to the Records and
Registration, Graduation, Evaluation, Degree Audit/Transfer Credit,
Articulation, Certification and Customer Service units. Plans and
evaluates processes related to registration, graduation evaluation
and records maintenance. Hire, train, develop, evaluate performance
of staff members. Ensure that students receive timely, accurate
information and excellent customer service when registering for
classes, obtaining academic transcripts and graduation processing.
The Associate Registrar is accountable for the security, integrity,
and confidentiality of student's academic record. Provide
leadership and skills to achieve the goals sent by the department,
cluster, division of Student Affairs, and the campus.
20% - Responsible for administration of policies outlined in the
University catalog, federal, state, and system-wide regulations
such as Title 5, FERPA, Chancellor's Office executive orders, and
presidential memorandums. The Associate Registrar also provided
expertise to campus, state, or federal policies when needed. Works
in consultation with the Registrar to develop office policies and
procedures. Develop and revise office procedures and business
process guides utilized by staff. Develops training materials and
conducts one-on-one and group training sessions for the Registrar's
Office staff and the campus community. Notifies the staff regarding
policy and procedural changes. Monitors and reviews all processes
and registration functions to ensure that data is processed
correctly and desired results are achieved; Analyzes current
business processes and recommends data and process enhancements.
This position also independently runs complex processes, including
enrollment appointments, holds, disqualification, remediation,
wait-listing, repeat checking, remediation updates, etc
10% - Research and resolve complex student problems which may
include collaboration with other offices such as Financial Aid,
Cashier's Office, Student Financial Services, and the University
Advisement Center. Work collaboratively with the SA analysts and
the IT staff to identify and resolve system issues and problems and
to develop and implement system modifications.
5% - Other duties as assigned.
California State University, Dominguez Hills, is strongly committed
to achieving excellence through a diverse workforce.
California State University Dominguez Hills is an Affirmative
Action/Equal Opportunity Employer. We consider qualified applicants
for employment without regard to race, religion, color, national
origin, ancestry, age, sex, gender, gender identity, gender
expression, sexual orientation, genetic information, medical
condition, disability, marital status, or protected veteran status.
For more information or definition of these terms, please
Individuals with disabilities requesting accommodations under the
Americans with Disabilities Act (ADA) may call the Human Resources
Office at (310) 243-3771.
Clery Act crime statistics for CSUDH are available at https://www.csudh.edu/dhpd/clery/crime-stats/
, or by calling University Police at (310) 243-3639. Upon
appointment, all candidates must furnish proof of eligibility to
work in the U.S.
The California State University is Smoke and Tobacco Free. Smoking,
Vaping and other Tobacco use are Not Permitted anywhere on
University property. Education Code 42356, CCR Title 5, Article
Open until filled
To apply, visit: https://careers.csudh.edu/en-us/job/503571/associate-registrar-administrator-i