Administrative Assistant II - Umoja Equity Institute/Umoja
See Position Description
Kentfield &/or Indian Valley Campus (Novato)
&/or Online, CA
EXTENDED PRIORITY SCREENING DATE: February 7,
Open Until Filled
All application materials must be received by the Priority
Screening Date in order to be considered during the initial
screening. Applications received after this date may be considered
thereafter at the discretion of the College until the position is
filled. This position performs its duties on both
the Kentfield and Indian Valley (Novato) campuses, so if not
already residing within the Bay Area, the successful candidate must
be willing to relocate.
Due to COVID-19 applicants should be prepared that if
selected to interview for a position at the College, all interviews
will be held remotely.
College of Marin strives to embrace diversity in all forms: it
strives to be an Inclusive community that fosters an open,
enlightened and productive environment and demonstrates sensitivity
to and respect for a diverse population.
COM serves a county population of approximately 250,000 residents.
Based on 2019-2020 academic year credit enrollment data, the
diversity of students at the college includes greater
representation than the county with regards to enrollment by
Hispanic/Latino (30% of enrollment), Asian (8%), Black/African
American (3%), and Multi-racial (6%) students.
College of Marin does not discriminate in employment on the basis
of, or perception of, race, ethnic group identification, ancestry,
color, religion, age, sex, national origin, sexual orientation,
physical disability, mental disability, gender, gender identity,
gender expression, marital status, medical condition, pregnancy,
genetic information, family and medical care leave, military or
veteran status, or prior record of arrest or conviction, and is
subject to Title IX of the Education Amendments of 1972, Title VII
of the Civil Rights Act of 1964 as amended, Civil Rights Act of
1991, Americans with Disabilities Act of 1990, and Section 504 of
the Rehabilitation Act of 1973. In accordance with Executive order
11246 (as amended), the College of Marin is an Equal Opportunity
Under the direction of the Dean of Educational Success Programs,
perform a variety of clerical and administrative duties to support
the supervisor with administrative and clerical detail; coordinate
flow of communications, correspondence and information in support
of assigned functions and activities.
Umoja Equity Institute (UEI)
The purpose of the Umoja Equity Institute (UEI) is to center the
voices of the African Diaspora in providing professional
development, program development, and advocacy to support
increased racial equity at the College of Marin and the community
at large. The faculty, students, staff, and administration of the
Umoja Equity Institute are committed to working collaboratively
with campus and community partners to ensure successful
implementation of anti-racist, equity-minded practices at College
of Marin campuses and in Marin County in addition to offering
research and development of strategies that empower African
American and other historically marginalized groups and promote COM
Umoja Learning Community
Umoja is a community of educators and learners committed to the
academic success, personal growth, and self-actualization of
African Americans and other students. The Umoja Community seeks to
educate the whole student body, mind, and spirit. Informed by an
ethic of love and its vital power, the Umoja Community deliberately
engages students as full participants in the construction of
knowledge and critical thought. The College of Marin UMOJA Project
works to improve levels of success, retention, and transfer of
African American and other students. The goals and objectives of
the UMOJA Project are related to an integration of all college
services towards the stated goals of the California Community
Colleges. These goals include but are not limited to basic skills
education, transfer, personal enrichment, and academic
- Serve as the primary administrative assistant to the assigned
supervisor; provide public relations and communication services;
receive, screen and route telephone calls; take, retrieve and relay
messages as needed; schedule and arrange appointments, conferences,
meetings and other events.
- Interface with visitors, such as administrators, faculty,
Department Chair, staff, students and the public; provide
assistance or direct to appropriate staff; respond to inquiries and
provide information and assistance related to program or department
operations, services, activities, standards, processes, time lines,
policies and procedures.
- Compose and type, independently or from oral instructions,
notes or rough drafts, a variety of materials such as: inter-office
communications, forms, letters, memos, agendas, reports,
newsletters, flyers, applications, notices, bulletins, course
outlines, brochures, proposals and website.
- Research, compile and verify a variety of data and information;
compute statistical information for various reports as necessary;
process a variety of forms, applications and paperwork; duplicate,
assemble, distribute, collect and verify accuracy and completeness
of various documents.
- Compile information and prepare and maintain a variety of
narrative and statistical records and reports related to programs,
projects, students, financial activity and assigned duties;
establish and maintain filing systems; prepare and process State
mandated reports as assigned.
- Coordinate and attend a variety of meetings, appointments and
conferences; compile and prepare agenda items and other required
information and materials for meetings and other events; arrange
facilities, services and equipment as needed; take, transcribe and
distribute minutes as directed.
- Input and update a variety of data in an assigned computer
system; establish and maintain automated records and files;
initiate queries, develop spreadsheets and generate various
computerized lists, forms and reports as requested; assure accuracy
of input and output data.
- Receive, sort and distribute departmental mail, departmental
box items, e-mail, packages and materials as required; compose
replies independently as assigned; contact others to request
documents as needed; prepare outgoing mail and materials for
- Perform a variety of clerical accounting duties as required;
calculate, prepare, verify and revise accounting and budgetary
data; process and update accounts with income and expenditures;
collect, receive and account for various fees and monies as
assigned; prepare and follow up related billings.
- Maintain appointment and activity schedules and calendars;
reserve facilities for meetings and other events as needed.
- Communicate with personnel, various outside agencies, students
and the public to exchange information and resolve issues or
concerns; contact others to request and verify data, documents and
information as needed.
- Serve as a liaison and coordinate communications and
information between staff, administrators and others as assigned;
establish, maintain and develop partnerships with outside agencies
in support of assigned services and activities as required.
- Operate a variety of office equipment including a calculator,
copier, fax machine, computer and assigned software.
- Assists in the intake of new hourly employees by providing
New-Hire paperwork and ensuring that all paperwork is submitted to
the appropriate departments within a timely matter.
- Monitor inventory levels of office and designated supplies;
order, receive and maintain appropriate levels of inventory;
process requisitions according to established procedures.
- Monitor budgets and related expenditures; assist in assuring
expenditures to do not exceed established budget limitations as
- Train and provide work direction and guidance to student
assistants as assigned; provide input concerning the selection of
employees as needed.
Requirements & Desirables
- Perform related duties as assigned.
KNOWLEDGE, SKILLS & ABILITIES (Desirable Attributes
- An Associate's and/or Vocational School degree with study in
job related area and two (2) years of
related experience; or
- Any combination of education and training equivalent to two (2)
years of college-level coursework from an accredited institution in
a related field and two (2) years of responsible experience working
in higher education; and
- Demonstrated sensitivity to and an understanding of the diverse
academic, socioeconomic, cultural and ethnic backgrounds
disabilities and learning styles of community college students and
- Modern office practices, procedures and equipment
- Policies and objectives of assigned programs and
- General terminology, practices and procedures of assigned
- Record-keeping and filing techniques
- Business letter and report writing, editing and
- Telephone techniques and etiquette
- Correct English usage, grammar, spelling, punctuation and
- Principles and practices of information technology
- Operation of switchboard Interpersonal skills using tact,
patience and courtesy
- Operation of a computer and assigned software
- Oral and written communication skills
- Methods of collecting and organizing data and information
- Mathematic calculations.
CONDITIONS OF EMPLOYMENT
- Perform a variety of clerical and administrative duties to
support the supervisor with administrative and clerical
- Coordinate flow of communications, correspondence and
- Assure smooth and efficient office operations
- Compose correspondence and written materials independently or
from oral instructions
- Perform a variety of clerical accounting duties in support of
- Type or input data at an acceptable rate of speed
- Answer telephones and greet the public courteously
- Complete work with many interruptions
- Compile and verify data and prepare reports
- Maintain a variety of records, logs and files
- Utilize a computer to input data, maintain automated records
and generate computerized reports
- Establish and maintain cooperative and effective working
relationships with others
- Meet schedules and time lines
- Work independently with little direction
- Communicate effectively both orally and in writing
- Add, subtract, multiply and divide with speed and accuracy
Prior to employment, the selected candidate will be required to
complete the following:
REQUIRED APPLICATION DOCUMENTS
- In accordance with Federal Law all employees must provide proof
of eligibility to work in the United States.
- Criminal Justice/Fingerprint and Child Abuse Index Services
- COVID-19 Vaccination Status: All employees new to the District
who access campuses or other District facilities, and/or
participate in off-site work in-person for the District, must be
fully vaccinated against COVID-19, prior to employment unless
approved as exempt due to verified medical or religious reasons (as
defined in federal or state laws and regulations).
- California Education Code, Section 87408.6 requires persons
employed by a community college in an academic or classified
position to submit to a TB risk assessment developed by CDPH and
CTCA and, if risk factors are present, an examination to determine
that he or she is free of infectious TB; initially upon hire and
every four years thereafter.
- DISASTER SERVICE WORKERS: All Marin Community College District
(MCCD) employees are designated Disaster Service Workers through
state and local law (California
Government Code Section 3100-3109). Employment with the MCCD
requires the affirmation of a loyalty oath to this effect.
Employees are required to complete all Disaster Service
Worker-related training as assigned, and to return to work as
ordered in the event of an emergency. For more information, please
see the MCCD
Emergency Operations Plan.
- Candidates applying for positions with the Marin Community
College District may be disqualified from consideration should
their conviction history not meet the standards established under
the California Education Code.
The following documents must be attached to your application in
order to render it complete. Use the Attachment Type indicated in
parentheses when making your attachments.
Cover Letter (cover letter)
Transcript conferring Associate's degree or showing whatever
coursework you have completed and are using as the basis for your
application as described in the Requirements Section, above.
STATEMENT: Please provide a response to the
following prompt (one page maximum):
College of Marin's commitment to educational excellence is rooted
in providing equitable opportunities and fostering success for all
members of our diverse community. Practices and outcomes related to
diversity and inclusion are vital measures of institutional
excellence. Please define equity and describe how you would
support College of Marin's
efforts to provide equitable opportunities for all our
Supplemental & Salary Information
CLASSIFICATION CATEGORY & RETIREMENT
- Dexterity of hands and fingers to operate a computer
- Hearing and speaking to exchange information in person and on
- Sitting and/or standing for extended periods of time
- Seeing to read a variety of materials
- Bending at the waist, kneeling or crouching to file
- Reaching overhead, above the shoulders and horizontally
- Generally the job requires 70% sitting, 15% walking and 15%
- Office environment
- Constant interruptions
Employees in classifications represented by the California
School Employees' Association (CSEA)
Chapter 196 and are
required to comply fully with the CSEA/Marin Community College
District (MCCD) Collective Bargaining Agreement. General
information regarding rights and responsibilities under the
Agreement can be found in the Collective Bargaining Agreements
section of our Human Resources site. CSEA employees are also
members of the California Public Employees Retirement System
(CalPERS), to which the member contributes up to 7% of their
reportable compensation on a monthly basis.
: 1.0 - Full-time
Months per Year:
Monday - Friday
7.5 Hours per day
37.5 Hours per week
Starting Salary Range:
$30.04 - $33.14 per hour
(Step 1 to 3). Normal entering step is Step 1.
Please refer to our Human
web site for complete salary schedules.
Applications must include the documents listed in the Required
Documents section to be rendered complete; incomplete applications
will not be accepted. Screening will begin after the priority
screening date. Applicants selected to interview will be contacted
to schedule an interview appointment with the screening committee;
however, applicants will be notified of their status, either way,
following the screening. Regrettably, College of Marin is not able
to offer reimbursement for travel to interviews at this time.
To apply: https://www.schooljobs.com/careers/collegeofmarin/jobs/3358773/administrative-assistant-ii-umoja-equity-institute-umoja-learning-community?pagetype=promotionalJobs