Position Details

Position Information

Posting date

01/06/2022

Closing date

Open Until Filled

Yes

Position Number

1010172

Position Title

Office and Programs Coordinator

Department this Position Reports to

Dickey Ctr

Hiring Range Minimum

$20.00/hr

Hiring Range Maximum

$25.60/hr

SEIU Level

Not an SEIU Position

FLSA Status

Non-Exempt

Employment Category

Regular Full Time

Scheduled Months per Year

12

Scheduled Hours per Week

40

Schedule

Location of Position

6048 Haldeman Center
Hanover, NH 03755

Is this a term position?

No

If yes, length of term in months.

n/a

Is this a grant funded position?

No

Position Purpose

The Office and Programs Coordinator is the first point of contact and models the Dickey Center’s commitment to being a welcoming and inclusive community for all interested in global engagement and international understanding. The coordinator facilitates seamless integration of shared administrative, financial, and logistical support services for the Dickey Center that advances office efficiency, expedites the work of others, and ensures the smooth operation of the office,

Description

Required Qualifications - Education and Yrs Exp

Associates plus 2-3 years' experience or equivalent combination of education and experience

Required Qualifications - Skills, Knowledge and Abilities

• Associates degree or the equivalent combination of education and experience.
• Two – three years of administrative management experience.
• In-depth knowledge of office procedures.
• Strong organizational and planning skills and the ability to set priorities.
• Excellent interpersonal skills and written and oral communication skills.
• Highly proficient with computer applications such as Microsoft Word and Microsoft Excel, including advanced functions in these software programs.
• Highly proficient with database systems (e.g., FileMaker).
• Prior experience websites, account and people management software.
• Understanding of and sensitivity to the needs and concerns of a diverse student population.
• Ability to maintain confidentiality.
• Initiative, sound judgment, and the ability to work independently.
• Ability to work in a busy office environment with frequent interruptions.
• Commitment to diversity and to serving the needs of a diverse community.

Preferred Qualifications

• Four or more years of office experience in administrative or office management, with an ability to work with a high degree of autonomy.
• Familiarity with working with a college-aged population.
• Experience in event planning.
• Bachelor’s degree preferred.
• Prior experience with Terra Dotta, IRA, eProcurement, Banner, Drupal, and Canvas a plus.
• Interest international affairs and/or cross-cultural understanding or international experience.

Department Contact for Cover Letter and Title

Sharon Tribou-St. Martin, Finance and Operations Manager

Talent Acquisition Consultant

Rabia Gandhi

Equal Opportunity Employer

Dartmouth College is an equal opportunity/affirmative action employer with a strong commitment to diversity and inclusion. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications by members of all underrepresented groups are encouraged.

Background Check

Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.

Special Instructions to Applicants

In accordance with federal requirements and guidance, all Dartmouth College employees must be fully vaccinated against COVID -19 or receive a qualifying medical or religious exemption from vaccination. Every offer of employment made is contingent upon submission of appropriate documentation evidencing either vaccination against COVID -19 or the receipt of an approved exemption. Failure to meet this condition of employment may result in Dartmouth in its sole discretion delaying your start date or rescinding its offer of employment. Visit https://dartgo.org/vaxpolicy to review the policy and for details and information on requesting an exemption and/or reasonable accommodation. Compliance with this policy is a condition of employment.

Quick Link

https://searchjobs.dartmouth.edu/postings/61176

Key Accountabilities

Description

Student Financial & Data Base Support
Keeps the student-facing programs of the Center operating effectively and efficiently through the accurate, timely and comprehensive management of student financial transactions (payroll and other payments, reconciling purchasing charges, financial reporting) and management of student information (database, applications and reporting). Is a proactive problem solver who stays current with changing campus electronic systems and IT support.

Percentage Of Time

35%

Description

Communication
Creates a welcoming environment and friendly reception for all coming to the Dickey Center, deploying a comprehensive knowledge of Center programs and resources to assist and direct community members and visitors to the Center. Ensures that Center website and print materials are current, and monitors Center phone and (e)mail inquiries. Engages with all Dickey Center staff and helps facilitate intra-office flow of information.

Percentage Of Time

25%

Description

Office Coordination
Working with the Dickey Center Finance and Operations Manager, ensures that the Center’s physical spaces are organized, shared resources (supplies, copier, kitchen, etc.) are well-maintained and functional, and that common spaces are utilized efficiently and effectively.

Percentage Of Time

25%

Description

Program and Event Support
As part of the Dickey Center team, provides efficient logistical and administrative support for programs and events that engage and educate students, faculty, staff and the public in the vital international issues of the day.

Percentage Of Time

15%

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Demonstrates a commitment to diversity, inclusion, and cultural awareness through actions, interactions, and communications with others.

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Performs other duties as assigned
Supplemental Questions

Required fields are indicated with an asterisk (*).

1. * How did you hear about this employment opportunity?
   • Talent Acquisition Consultant
   • AbilityJOBS
   • American Library Association
   • CareerBuilder
   • Chronicle of Higher Education
   • Chronicle of Philanthropy
   • Dartmouth College Employment Website
   • Glassdoor
   • Internal Employee Referral
   • HERC
   • Higher Ed Jobs
   • Indeed
   • Inside Higher Ed Jobs
   • LinkedIn
   • National Black MBA Association
   • Recruit Military
   • Prospanica
   • Valley News
   • Other (Please specify below)
2. If you answered 'Other' to the above question, please specify here
   
   (Open Ended Question)
   
   

Documents Needed to Apply
Required Documents

1. Cover Letter
2. Resume

Optional Documents